How to Handle High-Volume Travel Without Crying into Your Coffee (Too Often) ✨
Travel operations, but make it a high-stakes strategy game you never signed up to play.
So, you’re juggling 500 bookings, chasing down hotel confirmations at 2am, and trying not to lose your mind every time a supplier goes radio silent. Welcome to the glamorous world of managing high-volume travel.
Plot twist: it doesn’t have to be this hard.
Chaos Isn’t a Personality Trait. It’s a Broken System.
You know that moment when your calendar is full, your Slack is on fire, and your spreadsheet has 72 tabs? That’s not “the hustle.” That’s the system crying for help.
If you’re running on memory, vibes, and caffeine please stop. You need structure. Like, yesterday.
Step One: Build a Process (Then Actually Use It)
Write it down. All of it.
When are reconfirmations sent?
What’s the escalation plan when a vendor ghosts you?
Who’s checking the SLA logs?
Your future self (and probably your team) will thank you.
Step Two: Let the Robots Help You
No, automation isn’t coming for your job. It’s coming for your sanity.
Use it to:
Reconfirm bookings without 15 follow-up emails
Ping you when something’s about to break
Keep your ops clean and your stress levels lower
Think of it as your very tired assistant who never forgets anything and runs on code instead of coffee.
Step Three: Humans Still Matter (A Lot)
Even with a dashboard that tells you everything, you still need people who can read between the lines. Who can de-escalate a client at 9pm. Who know when to step in because a system alert just feels off.
Train your team. Empower them. Let them be brilliant.
Step Four: Measure Stuff (No, Like, Actually)
Track the annoying things: SLA breaches, response time, booking errors.
Don’t hoard data. Use it. Your ops won’t magically improve if you don’t know what’s leaking time or money.
Final Vibe Check:
Managing high-volume travel isn’t a personality test. You don’t have to suffer for your craft.
With the right mix of automation, structured chaos, and a crew that gets it, you can run smooth ops without burning out.
Let travel feel seamless. Even behind the scenes.
Because making magic for other people shouldn’t come at the cost of your own peace.