Scaling Fundraising Without Extra Hires: The Parmartham DMS Approach
It is a stage that most small NGOs will all eventually find themselves in. The number of charities starts to increase, but so does administration. Donor spreadsheets are being updated late at night, repetitive WhatsApp reminders are being sent, receipts are not sent on time and donor follow-ups are missed. It would seem obvious to hire more people—but if every rupee is to be spent for the cause, it is not always feasible to increase overhead.
The more effective approach is to invest in the appropriate donation administration software. Even with a small team, an efficient donation management system can turn into a multi-staff operation.
Why Manual Fundraising Doesn't Scale.
The greatest constraint on giving is not on how much, but on how it's done. The more donors a spreadsheet has, the more complicated it becomes to manage a spreadsheet; the more donors a spreadsheet contains, the longer it will take to send reminders; and the longer it takes to send reminders, the more time that will be taken up on compliance tasks. Each new donor brings in nothing but extra work.
To avoid having to recruit additional personnel to tackle repetitive tasks, NGOs can opt for a donation management system that automates repetitive tasks and frees up more time for its staff to focus on fundraising and community impact.
What Parmartham's Donation Management Software Replaces.
Parmartham DMS is a free donation management software which is specifically meant for NGOs in India. It simplifies common donor management tasks such as:
Donor Management: Centralize donor profiles, giving history, and engagement.
Reminder, receipt, and festival greeting sending: Automatically send reminders, receipts and festival greetings.
Auto Payment Reminders: Set up monthly payment reminders and secure payment links.
80G Receipt Automation: Easily create and send out tax receipts any time after donations are made.
Donor Retention Tools: Find inactive donors, monitor donor engagement, reach out to inactive donors.
Multi-Project Management: Have all of your fundraising efforts in one place in a single dashboard.
Reports & Payment Reconciliation: Make project wise reports and ease financial reconciliation.
The platform is free for NGOs and organisations can obtain enterprise-level functionality without adding to their operational costs.
Donor Lifecyle Automation
A contribution management system isn't about simply documenting contributions. Parmartham DMS automates the entire donor journey from Welcome Messages, Monthly Reminders, Instant 80G receipts, Birthday greetings to Re-engagement campaigns.
Unlike the typical means for nonprofits to use donation software that merely logs transactions, Parmartham enables organisations to create meaningful relationships with donors by communicating at the right time and in the right way without increasing workload.
A single platform to manage multiple projects.
The majority of NGOs implement a number of programs at the same time, like education programs, relief projects, scholarship campaigns, or healthcare initiatives. If you don't clearly track each campaign, it can become very confusing.
Parmartham's donation management software allows you to manage each project from a single dashboard, track campaign performance, discover repeat donors and create individual project reports without having to operate multiple systems.
How automation helps drive charity donation growth.
Automation is not just about saving time; it's about enhancing fundraising results. When donors are reminded in a timely fashion, are received a timely tax receipt, and receive regular communications, they are more likely to give again. The ability to identify inactive supporters early gives another opportunity to re-engage them which is more effective.
These small automated interactions build stronger relationships, which ultimately results in sustained charity donation growth without a need for extra workers.
Picking the Right Donation Software for Nonprofits.
Before choosing donation software for nonprofits, NGOs should ask themselves:
Does it automate compliance activities such as 80G receipts and recon?
Does it connect with WhatsApp and other known means of communication?
Is it able to handle several projects from the same platform?
Does it really become free as the organisation increases?
Parmartham DMS was built with these needs in mind and is a completely free donation management system for NGOs, trusts and foundations in India.
Growing Without Growing the Team
It's not always necessary to increase your staff as you scale your fundraising efforts. The right donation management software can take repetitive admin tasks off repetitive tasks, allowing small NGO teams to dedicate more time to programmes, donor relations and overall impact.
If your organisation is ready to scale without adding to your overhead, you can avail Parmartham DMS to help you scale smarter at no cost.
