#onlineprojectmanagementsoftware

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Discover the Power of Project Management Coupled with OKRs to Drive Results

Project management is a critical component in successfully executing any business strategy. Its impact extends beyond mere completion of tasks. It plays a fundamental role in aligning individual efforts with the overarching goals of an organization. 

In this blog, we deep dive into uncover the power of project management and OKR (Objective and Key Results) when combined to drive results and maximize productivity. Let’s get started.

Project Management and OKR

Defining Project Management and OKRs

Project management is the art of leading a team to achieve specific goals within a set timeframe. It involves planning, executing, and overseeing projects to ensure efficiency and effectiveness. 

OKRs refer to goal-setting frameworks used by teams and individuals to set challenging, ambitious goals with measurable results. OKRs help in focusing efforts on measurable and impactful outcomes.

Integrating Project Management and OKR 

Integrating Project Management (PM) methodologies with Objectives and Key Results (OKRs) can significantly drive project success while aligning with broader organizational goals. While project management ensures the smooth execution of tasks, OKRs focus on the end goals, ensuring that the projects are aligned with the organization's strategic objectives. This combination ensures that teams are not just doing things right but are doing the right things. For example:

When implementing new processes, a short-term OKR might aim for a 90% adoption rate. This KR directly contributes to the overarching company objective of boosting productivity by 20% across teams. Project management ensures tasks align with these OKRs, promoting a clear pathway to success by linking daily activities to larger organizational goals.

Overview of Kroolo as a Project Management and OKR Tool

Kroolo stands out as a comprehensive tool for project management and OKRs. It assists startups and individuals in project planning, tracking, and team management. The platform promises a seamless hub for workspace, projects, tasks, goals, documents, and collaboration, all powered by AI. It's designed to shift the paradigm from chaos to clarity, enhancing productivity and focus.

II. The Role of Project Management in Achieving Objectives

Effective project management ensures the completion of projects on time and within budget while meeting or exceeding expectations. Here’s how project management helps businesses achieve objectives. 

Clear Communication- Effective project management involves managing tasks and creating a cohesive framework where every action contributes to the end goal. The main objective of this process is clear communication. This involves communicating project goals and expectations and promoting an environment where feedback and updates are regularly exchanged among team members.

Realistic planning- It is another crucial principle in achieving objectives, as it involves setting achievable timelines, anticipating potential challenges, and preparing contingency plans. This approach ensures that projects are grounded in reality and are adaptable to changing circumstances.

Defined Objectives- The establishment of defined objectives is also key. This means setting specific, measurable, achievable, relevant, and time-bound (SMART) goals that provide direction and focus for the team.

Efficient Resource Allocation- This involves the optimal use of financial and physical resources and the effective management of human talent, ensuring that the right people are working on the right tasks at the right time.

Alignment with Strategic Objectives- Effective project management ensures that every project undertaken aligns with the organization's broader strategic objectives. This helps in focusing efforts on the most impactful initiatives towards the company's long-term goals.

Optimal Utilization of Resources- Project management facilitates the optimal allocation and utilization of resources, including time, budget, and manpower. This leads to cost savings and maximizes the return on investment for each project.

Accountability and Productivity- With clear project goals and regular progress tracking, team members have greater accountability. This transparency encourages a sense of ownership and responsibility, leading to higher productivity and quality of work.

Effective project management is the key to turning ideas into successful outcomes. Here is one example where robust project management played a pivotal role:

Amazon- Amazon’s adept project management strategies have been a big part of its success. They have used personalized product management software to handle its multitude of projects across 30 countries. This solution provides clear visibility, detailed task tracking, and extensive customization options, enabling diverse teams within Amazon to manage projects effectively and according to their unique approaches. 

The centralized software brings everything together and has significantly boosted Amazon's efficiency in project management. It's a big reason they can quickly introduce new, amazing products and services.

III. Implementing OKRs with Kroolo

Implementing OKRs with Kroolo involves a streamlined and user-friendly approach. Kroolo's platform is designed to assist startups, individuals, and teams in managing their goals effectively. 

Below is an overview of how Kroolo’s goal works:

Goal Setting- Kroolo enables users to define measures or key results for each of their objectives. This feature makes goal tracking more manageable and efficient. Users can utilize various metrics such as numbers, currency, percentages, and others to track the progress of their goals effectively.

Goal Management- Individual or team-based goals can be managed all in one place. This simplifies the OKR management process, allowing for a more organized and seamless experience.

Goal Tracking- Kroolo offers a feature where multiple goals (both parent and sub-goals) can be tracked within a single dashboard. This dashboard supports both Tile and List views, saving users time and effort as there's no need to track each goal's progress separately. This feature is particularly beneficial for team management, as it provides a clear and comprehensive view of all goals and their current statuses.

User Experience- Kroolo's software is praised as being perfect for smart goal tracking, suggesting a focus on an intuitive, user-friendly interface that simplifies the goal management process.

IV. Future Trends in Project Management and OKR Methodology

There are several anticipated developments in project management and OKR methodologies that are expected to bring about more predictive and adaptive project management approaches. 

Greater Emphasis on Flexibility and Adaptability- Future trends indicate a shift towards more flexible and adaptive project management methodologies that can quickly respond to changing market conditions and organizational needs.

Enhanced Integration with Remote Work- As remote work becomes more prevalent, project management tools like Kroolo will likely develop features that facilitate better collaboration and communication among geographically dispersed teams.

Increased Focus on Sustainability and Social Impact- Project management methodologies are expected to incorporate sustainability and social impact as key components, aligning projects with broader environmental and societal goals.

Staying Competitive with Kroolo's Innovative Features

Kroolo's innovative features are designed to enhance productivity and streamline project management. Here are some key features of Kroolo that can help individuals and teams stay productive:

Multiple Workspaces- Kroolo allows the creation of multiple workspaces like group goals, projects, tasks, and documents in one place. This feature is particularly useful for organizing different aspects of work and maintaining clarity.

AI-Powered Productivity Management- Kroolo's AI-powered software facilitates efficient work management. Users can write prompts to the Kroo AI to get tasks done quickly, enhancing productivity and saving time.

Project Governance- Kroolo offers tools for seamless handling and tracking of projects. It provides a user-friendly dashboard with flexible views for monitoring project progress, which is essential for effective project management.

Goal Management- The platform makes setting and achieving personal or team goals easier. Users can track, measure, and achieve their OKRs (Objectives and Key Results) effectively, which is vital for goal-oriented work environments.

Task Organization- With Kroolo, users can create, organize, and bundle tasks with just a click. The software offers various views like List, Kanban, and Calendar for a personalized experience, making task management more efficient.

Streamlined Document Management- Kroolo simplifies the creation, segmentation, and management of documents. Its AI Doc Editor integrates generative AI in document management, allowing for easy grouping and sharing within teams.

Team Management- The platform enables the creation of multiple teams and easy assignment of team members. It supports seamless collaboration, effortless sharing, and smooth chatting within teams, elevating teamwork to a higher level.

Collaboration Across Teams- Kroolo allows the creation of numerous channels for conversations in threads or direct messages, facilitating effective communication and discussions.

Conclusion

We explored how project management with OKRs can boost results. This combination provides a structured framework for setting, tracking, and achieving goals, ensuring alignment across teams. Effective project management streamlines tasks and resources, while OKRs focus on measurable outcomes. Together they make a strong team, improve workflow, and make sure everyone knows what to do, leading to better success in meeting goals.

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Manage your projects smartly with OfficeTimer and avoid the losses from poor project management. 

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Project Management: Intro | Project Management Software - OfficeTimer

Project management software play a crucial role in enabling organizations achieve goals. With the existence of free online project management software, companies can increase their ability to boost productivity.

Project management software focuses on the process of taking care of a project from beginning to the end. A project usually has a beginning and a deadline which have specific goals and are time-bound. The process involves planning, executing, controlling, coordinating and completing the project in the given time frame. There are many constraints to the project and the challenge is to achieve all the objectives using the resources, without wastage, in the given time, which can be achieved using a project management software.

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Project Management – Introduction

Project management software focuses on the process of taking care of a project from beginning to the end. A project usually has a beginning and a deadline which have specific goals and are time-bound. The process involves planning, executing, controlling, coordinating and completing the project in the given time frame. There are many constraints to the project and the challenge is to achieve all the objectives using the resources, without wastage, in the given time, which can be achieved using a project management software.

One of the important factors to consider in a project is the budget. Managers allocate the budgets at the beginning of the project. This is done keeping the scale and costs of the project in mind. Tracking of expenditures ensures the project remains within the budget.

Another important factor of the project is the resources. The optimum use of resources is necessary so as to make efficient use of the budget. Also, the use of resources needs to be efficient so as to reduce wastage of resources which in turn reduces the wastage of the budget.

The most important aspect of a project is time. Time lost in the project is money lost in the project. Maintaining proper timing of every part of the project ensures that the project completes on time. At the same time, the budget and resources need to be kept in check so as to maintain all aspects of the project. This in turn ensures that the project completes on time with the optimum use of resources and within the allocated budget.

The success of a project management directly relates to the objectives that one needs to complete:

Within the time period

Within the budget and

With optimum use of resources.

There are many methods that you can adopt for effective project management. However, two of the most important techniques are PERT and CPM which stands for Project Evaluation and Review Technique, and, Critical Path Method.

PERT deals with the tasks individually and not the start and stop time of the project. It assumes uncertainties in individual tasks but without knowing the duration of each activity. The main objective is to find the minimum time that one needs to complete the project. This method is crucial when time is the major factor, not the cost.

CPM or the critical path method is essential to determine the longest time it would take to complete the project. For this we need to know the time it takes to complete each activity. There are dependencies between activities. Each activity precedes or succeeds another activity. These inter-dependencies are important to construct the paths. Each path adds up to a time. The path that requires highest time is the critical path.

There are various steps involved in many

free project management software

, which are: –Initiate

The project initiation takes place while keeping in mind, the goals, the time as well as the necessary budget.

Plan

The plan is like the blueprint of the project according to which the project flows. This is an important part of project management as it gives a direction for the team to accomplish goals.

Execute

The execution of the project involves acquiring raw materials, manpower, money and other resources to begin the project.

Monitor

Monitoring the project is necessary in order to know the status of the project and to know any missing deadlines and to see if the costs you incur are within the budget.

Close

Once the required objectives are met the project is said to be completed and it is closed.

The main objective of the best project management software is to complete the project. However, it also focuses on achieving goals within a time period and the above steps can enable you to do so.

There are many types of online project management software that have been incorporated within different industries. For example, the IT industry has developed an IT project management software. This is mainly used for technical assets and also to maintain the various cycles that the software development takes. The construction industry uses its own method of project management that would require to estimate the following.

time

cost

budget

To conclude, project management software free has found its use in different industries in their own specific ways that fit their needs that allow the management to properly the various projects that they are undertaking.

Further Reading..

6 Best Project Management Software Techniques | OfficeTimer

Top 5 Best Timesheet Software Reviewed | OfficeTimer

Why Efficient Office Management required?

A Project Tracking Software will help you Finish your Project in Time.

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Project Life Cycle | Project Management Software

Project management software ensures that you successfully complete your project after accomplishing its pre-set goals. Therefore, as a project lead, it is important to acknowledge the fact that every project comes with a set of 6 distinct phases. They are as follows:

Initiation stage

Planning stage

Implementation stage

Closing stage

Adaptation stage

Monitoring stage

Project Management Software – Project Life Cycle | OfficeTimer

Each of these stages plays a vital role in ensuring the success of the following stage.Initiation Phase:

As the name suggests, this stage is when the idea or the conceptualization for the project is seeded and funded to begin. This phase lays special emphasis on fixating the objectives and goals that are meant to be achieved through the functioning of the project or towards the completion of the project. It is also important for the risks, scope, budget, issues, timescale and approach to be clearly defined.

It includes broad step-wise activities such as conceptualization of project; project approval; project proposal; approval of the proposal; negotiating the project and project contract.

If the project is not funded and initiated well, it is bound to have a high probability of failure. With a well-planned initiation of a project, it tempts to begin the work at the soonest. However, poor project initiation kills the vibe along the journey which directly leads to failure.

Planning Phase:

Let’s face it, the key to the successful completion of any activity, irrespective of the scale and its intensity, is in the effective planning. Planning is often confused with the initiation phase. To gain clarity on the difference, in the initiation stage, the project needs to be built to the extent that planning its activities is possible. It is only the initial stages which involve approvals and permission sanctioning. However, in the planning phase, the project has been permitted and supported through a sanctioned budget. Planning phase needs to focus on how to let the project rock ‘n roll.

Some of the key planning stages include:

Project charter

Organize a suitable team for the project

Kick-off the project

Management plans and control measures

Plan approval is crucial

Communicate the plan to the entire team

Implementation Phase:

After successful planning, approval of the plans and communication to the teams, it is time to finally execute and implement the project in order to achieve the desired end result. It is very important to remember that every project comes with a time constraint and achievement of the goals within the prescribed allotted time frame is what makes a project successful. Moreover, this stage requires project realization along with continuous attention of the project manager.

In other words, this phase includes taking all the suitable and necessary actions in order to complete the project and deliver the results. The steps in the implementation phase are as follows:

Develop a team for the project

Assign tasks and work breakups with daily schedules

Contract management

Procurement processes

Assurance of quality

Effective and timely 2-way communication

Monitoring Phase:

Monitoring the project status of completion and activity update is crucial in order to avoid deviation. This phase primarily focuses on the usage of some of the best project management software in order to execute effective monitoring. With the help of project management, you can remind your team about the objectives and the path to be taken in order to get there. Therefore, monitoring the progress of the project is one of the most important stages of the project life cycle.

Unlike the product life cycle where there are 4 stages: the introductory, the growth, the maturity and the decline, the project life cycle is rather specific. It also lays special and specific emphasis on the importance of controlling the parameters and monitoring deviations. Making use of a few online project management software  is crucial in order to achieve a high success rate. The steps involved in the monitoring phase are as follows:

Evaluation of project reports and documentation

Control the activity quality

Monitoring the risks and issue control

Team evaluation

Analysis of variance and deviations

Determine the need and extent for changes

Adaptation Phase:

Make sure to scrutinize, implement control measures and monitoring techniques with the help of easily available project management software free versions. With this, every project manager will be able to come up with a set of deviations or variances. These deviations do not have to be extreme and on a high level but they usually do exist. Upon determining the extent of variation in the project, the entire team adapts to the changes that need to be brought upon the functioning in order to reduce the distance between

The expected direction and extent.

The current direction and extent.

In other words, the process of adapting to the methods, processes and actions is the primary focus of the adaptation stage. These actions so taken should facilitate successful project completion. This phase, basically, bridges the gap that exists between ‘what is’ and ‘what should be’. Effective adaptation can be done by:

Reviewing performance reports.

Reviewing change requests.

Update the project plans.

Capture, retain and communicate the lessons learned.

Closing Phase:

Now, you’re done! This phase includes that stage when the project team and the manager know that the project is complete. The objectives are accomplished, the goals are achieved, the team has learned and the project is ready to go out there and solve a problem.

The closing phase has a set of steps that further complete it and bring value out of the project. They are as follows:

Evaluation of the project

Also, evaluation of the final project reports

Further closing the contracts.

Administer the closing process.

Moreover, reassign the teams the other projects and do not leave them abandoned and jobless.

Finally, distribute the lessons learned and have a brief/detailed discussion about the do’s and don’ts.

Project management software plays a very crucial role in helping Project Managers accomplish their goals. Moreover, these software ensure that the project is on the right track, minimize deviations and encourage better performance.

Further Reading

4 Things You Need To Look For in Project Management Software

Top 10 Project Management Software for Catapulting Productivity

Tips to Select the Best Project Management Software For Business

Project Tracking Software will Eliminate Redundancy at Work

[officetimertimesheet]

Top 10 Project Management Software for Catapulting Productivity

Project Management roadmap has also undergone a great deal of metamorphosis. From rudimentary software suite that would simply take note of project allocation and communication within the team, Project Management Software has come a long way to include modules such as:

Online Project Management Software || OfficeTimer

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Top 10 Project Management Software for Catapulting Productivity

In the last five years, businesses across the verticals globally have undergone tumultuous changes in terms of operational processes and innovation driven by technology.  Therefore, project management roadmap has also undergone a great deal of metamorphosis. From rudimentary software suite that would simply take note of project allocation and communication within the team, project management software has come a long way to include modules such as:

Project Planning & Tracking

Task Management

Change Management

Reporting

Timesheet Management

Milestone Tracking

Risk Management

The soaring demand for more business oriented and dynamic software propels the project management market to constantly innovate and deliver features to transform project management platforms into technology catapults for taking businesses to the next level.

Upcoming features of Project Management

Some of the new and upcoming features driving the new generation project management are:

Enterprise Integration- Coupled with Agile methodologies, the new age online project management software suite available in the market aims to collaborate with enterprise applications seamlessly to deliver flexible workflows and improved cross-functional coordination.

Risk Analytics- With projects becoming increasingly complex with many factors integrating and converging with each other, tools for delivering risk analytics is imperative. Therefore, the new age project management platforms come with a bundle of tools that work on a single interface to offer descriptive and advanced and regression statistical data.

Superior Reporting & Analytics- Project management is all about remaining on the top of every aspect of the game. Currently, all the project management applications and platforms come with unique reporting & analytics module that offer superior data aggregation, filtering and presentation and of course, capabilities for incorporating real-time data with the reporting function.

Artificial Intelligence and Machine Learning-With a lot of innovation happening in terms of developing super smart predictive algorithms, it is next to impossible to find a project management solution sans machine learning and AI. In some form or the other, these feature in different capacities and in different functions.

So, now let’s explore the top 10 popular employee project management systems of 2019!

 Top 10 Project Management Solutions

Wrike-  A great collaborative platform replete with features and functionalities to support businesses, irrespective of its market size. With modules for time &  budget tracking, Gantt Charts, calendar synchronization, and live activity streaming. Furthermore, it comes with flexible plans for different team size.

Asana- This is one of the best project management solutions when it comes to small enterprises. Extremely scalable and therefore, seamlessly takes care of the change management. Its uniqueness lies in the set of tools that it offers for a free plan.

Zoho Projects – It’s a collaborative and feature an intense platform with an expansive scope for integrations. This tool comes with a great organizing capability that breaks down larger projects into smaller units for boosting efficiency and productivity.

TeamGnatt – This software solution boats of its excellent tutorial. As the name suggests, this solution offers intuitive Gantt Charts for those stating off with a new business venture.

Workfront – The uniqueness lies in the capability of offering different permission levels and open API as a foundation. This is a very superior and highly customizable project management solution for enterprises.

Clarizen – This is an enterprise project management system that brings together

Open APIs, quick set-up, and dynamic dashboards. Customizable workflow is one of its greatest offerings.

Microsoft Project – One who is well versed with Microsoft tools and suites will find this extremely handy when it comes to managing teams. Also one needs certification to be able to remain on the top of this project management platform and leverage the fantastic features that are the trademark of the brand itself.

ProofHub – A unique solution with a multilingual approach. The uniqueness of this particular project management solution lies in its ability to bring about a seamless convergence of all project management tiers on a single interface. Extremely scalable and comes with a simple price plan.

Quire – This is a free tool that enables real-time collaborations coupled with a unique tree structure for a breakdown of critical tasks into smaller sub-tasks. Increased transparency allows collaborating partners to monitor the progress of projects simultaneously.

Score -This project management platform boats of its intuitive and smart interface that aims to offer project transparency to all the stakeholders. The accessibility feature reigns high with superior compatibility with all the smartphone is available in the market. The centralized dashboard enables the easy management of project tiers.

Even though the project management market is teeming with options with competitive feature and pricing plans, it is very important for the management to understand that one size no longer fits all. Therefore, it is crucial that the project goals are evaluated and mapped with the features offered by the project management software options. Moreover, the selected option must be scalable enough to embrace changes going forward.

Further Reading

In conversation with Rajiv Pradhan, SkillNet Solutions Inc – Officetimer

6 Best Project Management Software Techniques | OfficeTimer

Project Tracking Software will Eliminate Redundancy at Work

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