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How Much Do You Trust Your Stuart Staff to do Bulk Document Scanning?
Bulk Document Scanning in Stuart
A PDF from a .gov source gives these helpful hints for those wishing to preserve documents through scanning-
Prepare the document- remove dirt or particles from the paper or photo. Also ensure that the scanner surface is clear of any smudges that may interfere with obtaining a clear scan.
Select your preferred scanning method- bitonal, greyscale, or color. Best document scans are taken at 300dpi (dots per inch).
Scan and save- For bitonal, use group IV TIFF file format, greyscale requires JPEG (.jpg) medium quality, and color is best in JPEG-medium for direct scanning, or JPEG-high for those that will be enlarged or re-printed.
Check access and storage- Make sure that the file is saved correctly and able to be accessed for future use. Back-up is recommended to an outside source such as a disc or external drive.
Simple, right?
Knowing that these are the very basics necessary to scan and store a file, would you trust your staff to perform bulk document scanning of important documents or client files?
What is your back-up source?
Do you have more than one, and is one off-site?
How do you organize your files once they are scanned?
Do you keep your originals? Onsite or off?
Are you ready for a simpler, more reliable solution?
Professional document storage and scanning companies work with goals in mind- your goals. They also work efficiently knowing that the better they perform, the more business they will receive. A good document scanning and storage company will give you the benefit of their expertise in training your staff to perform these duties…a great one will handle it all for you using outsourcing to eliminate distraction in your Stuart office. How does this work? And more importantly, can you afford it?
Saxon Archives is a Stuart organization whose mission is “…to provide the highest quality service in the Off-Site Record Storage industry”. The company services Martin, Palm Beach, Avon Park, Hendry, Highlands, Lake Placid, Okeechobee, Sebring, Lee, Charlotte, Collier, South Florida and St. Lucie Counties to ensure that they are where you need them, when you need them to be there. Whether you need shredding, scanning, storage, image hosting, or media vaulting, we would invite you to contact us so that we may introduce you to the simplicity and reliability of our services.