5 Common Mistakes to Avoid When Using a DSC
DSC Registration has become an essential part of performing any official or government transaction online, especially when you are involved in GST filing, MCA filings, income tax returns, and e-tendering. A Digital Signature Certificate (DSC) ensures that your documents remain secure, real, and legally valid. But many individuals and businesses still don't have much knowledge, and a lack of information leads them to make common mistakes when using a DSC, which causes delays, errors, or even application rejection.
In this blog, we’ll explain to you five common mistakes to avoid when using a DSC.
What is a Digital Signature Certificate?
A Digital Signature Certificate is an electronic document issued by government-authorised CAs used for signing documents digitally with encryption technology to verify the identity of the signer, ensuring confidential data safety by preventing alteration and forgery during digital transactions.
Common Mistakes You Should AvoidÂ
1. Using the Wrong Type of DSC
One of the most basic mistakes is when you select the wrong type of DSC for your work needs. There are different classes and categories of DSCs portal offered to the users, such as Class 3 DSC, DGFT DSC, and combo DSC (signing + encryption).Â
For example, a Class 3 DSC is mandatory for e-tendering and government filings, while a DGFT DSC is specifically used for those who are involved in import-export transactions. Using the wrong type of DSC leads to failed submissions of documents or rejected applications.
How to avoid this mistake:
Before applying, first of all, you must clearly understand your requirement and what type of dsc do you need for your work. If you are not sure what dsc is suitable for you, contact your DSC provider, who can guide you in choosing the right certificate.
2. Not Updating or Renewing Your DSC on Time
DSC has a validity period, usually 1, 2, or 3 years. Many users forget to renew their DSC before it expires, which can create issues during urgent filings or submissions, causes facing penalities and rejections.
How to avoid this mistake:
Regularly check and track your DSC’s expiry date, and you can also set reminders in advance. It’s always better to renew your DSC a few weeks before it expires to avoid last-minute hassles.
3. Improper Installation and Configuration
If you have a valid DSC, not proper installation or configuration can prevent it from working properly. These mistakes include not installing the required drivers, not registering the DSC on the relevant portal (like GST or MCA), or using an incompatible browser.
Users often face errors like “DSC not detected” or “signing failed” simply because the setup was not done correctly.
How to avoid this mistake:
Follow the proper installation steps provided by your DSC provider. Make sure:
The USB token driver is installed correctly
Your DSC is registered on the portal you are using
You are using a compatible browser (often Internet Explorer or updated Chrome with required settings)
If needed, seek technical assistance during setup.
4. Sharing Your DSC or Token with Others
A DSC is equivalent to your digital identity and signature. When you share it with others, including employees or colleagues, someone may misuse your data and conduct unauthorised transactions.
If someone else uses your DSC without your knowledge, you may be legally responsible for the actions performed using your signature.
How to avoid this mistake:
Always keep your DSC token secure and never share your password or PIN. Treat it like your bank credentials. If multiple people need access, consider assigning separate DSCs instead of sharing one.
5. Ignoring Data Accuracy During DSC Application
Another common mistake occurs during the DSC registration process. While applying for dsc Users often give incorrect details such as mismatched names, wrong email IDs, or imprecise organisation information.
Even a small mismatch between your DSC details and your official documents details, which you have submitted while applying, can lead to the rejection of your application and cause delays.Â
How to avoid this mistake:
Cross-verify all the information you have before submitting your DSC application.Â
Your name matches exactly with your PAN card
Your email ID and mobile number are active and correct
Organisation details (if applicable) are accurate
Accuracy at the application stage saves time and prevents issues later.
6. Not Registering DSC on Required Portals
Many users assume that once they receive their DSC, they can immediately use it online on every portal. However, most of the government portals have a policy to register your DSC before using it.
For example, on the GST portal or MCA portal, you need to register your DSC with your account. But when you don't do this step, then your submission can face rejection.
How to avoid this mistake:
After receiving your DSC with proper installation, your first task will be to register it on all platforms where you are gonna use it by following the guidelines of every portal.
7. Using DSC on Unsecured Systems
Using your DSC on public or unsecured computers is a risky practice. These systems may have malware or spyware that causes alteration and forgery of your digital signature and sensitive data.
This mistake is often overlooked but can have serious consequences, including data theft by unauthorised access.
How to avoid this mistake:
Always use your DSC on a reliable and secure device. Ensure your system has updated antivirus software and avoid using DSCs on cyber café computers or shared systems.
Read the blog: How to Download Digital Signature Certificate
Conclusion
A Digital Signature Certificate is a powerful document that streamlines the process of online transactions and ensures the legal security of your sensitive data. However, its potential depends on how responsibly and correctly it is used. By choosing the right type of dsc to make sure of proper installation and maintain security can help avoid these common mistakes and save time and effort. While using your DSC, you can make your digital operations smooth, secure, and hassle-free.Â