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Technology is ruling every domain of work today. And the most effective element that is making the evolutionary progress o technology possible is data. It is the systematic and organized handling of data that has added plumes in the crown of technology recently.
The importance of having a meeting is unquestioningly very high for every organization. It allows a group of people, with different mindsets, to sit together and discuss a common goal. The primary aim
Ways to Choose the Best Enterprise Document Management System
There was a time not many years ago when large amounts of floor space in every office would be dedicated to filing cabinets. For some that’s what made an office look like an ‘office’! Luckily we have come a long way and most of the documents in any organization are in digital form making them easily accessible to the team. But if you are still having these documents in hard drives, flash drives and optical media (if you still use an ODD) you aren’t leveraging what technology has to offer. Important documents can easily be lost when you are storing them locally on your drives. In the worst case you can lose them forever when your local storage media fails.
Thankfully we have enterprise document management systems to offer you a safe and secure storage system along with accessibility. In today’s day and age where organizations work from multiple locations with dispersed teams and the work process involves generating tons of documents you need to invest in a platform that allows you to manage your documents easily. However with dozens of enterprise document management systems available in the market choosing one isn’t the easiest of jobs. In this brief guide we shall look at some of the things you must keep in mind while choosing a document management system.
Ease of Use You don’t want your employees to have genius level IQ’s to use a document management system. Don’t dismiss this as a joke as there are document management systems that require rigorous training to get used to. It is important that you choose a system that is easy to use as this will ensure your team uses it in their daily work. The user interface should be welcoming and guide the users in terms of accessing the documents and using them. The vendor you choose should offer the basic training on the use of the system to your core team and they should be able to easily pass down the knowledge to the field team on the use of these systems.
Compatibility In your organization you’d be using several tools to create documents such as MS Office and their likes and the system you choose needs to be compatible with the document creation tools you have. The best tools available in the market are compatible with the tools that are used by organizations to create documents. Before you choose a system it is important for you to figure out its compatibility with the different file formats used in the organization.
Cloud Based System There are two types of document management systems that you can choose – on-premises system and a cloud based system. The former defeats the purpose of having one if your team is scattered around different locations or your executives are on the move constantly. Having an on-premises system also adds to the infrastructure costs at your office. With the prices of cloud services falling rapidly, it goes without saying that you should opt for a cloud based system. This will let you access documents easily irrespective of your location and the device you are using.
Security Protocols Loss of documents or documents being accessed by unauthorized employees can offer a body blow to your business. The very essence of having an enterprise document management system is to have one that comes with strict security protocols. The system you chose should allow you to define access to the documents including rights to delete, modify etc. This ensures that only authorized employees are able to access documents and use it for business purposes.
Activity Tracking Apart from letting you define access to the documents the management system must also have activity tracking feature along with analytics. All details with respect to access of documents, their modification and use should be logged and made easily available to the system admin. You should also have in-depth analytics on the use of the documents. There are enterprise document management systems that gamify the whole experience. This increases the productivity in terms of accessing the documents and their use in an organization.
Mobile Access Last but not the least you need to make sure that the document management system you choose is easily accessible on mobile devices. We are living in an age where employees are constantly on the move and need to have access to the documents on their mobile devices. This is also important given the fact that BYOD (bring your own device) has almost become the norm in many organizations.
To conclude you can clearly see the importance of considering the points mentioned above while choosing an enterprise document management system. Your ultimate goal with such a system is to find one that helps you streamline your operations, cut costs and increase your productivity. When you consider the things we have mentioned above you will stay aligned to your goals.
Summary
– In this write-up we discuss some of the things that one should keep in mind when it comes to choosing an enterprise document management system
5 Reasons Event Planners Should Use Real Time Response Technology
Technology has made deep inroads into our lives and like everything else it has changed the way events are being organized and conducted. As an event planner, the only way for you to measure success is by the level of engagement and participation. This is where technology plays a very important role. You need to be able to gather real-time feedback from your participants and use the same to make the event more fruitful. Mobile audience response polling apps have found their way into most events these days. They not only add a third eye to event management, but also go a long way in increasing engagement and participation for your audience.
Gather real time feedback
Imagine getting inside the mind of your attendees during your event. Though you can’t read their minds, you can offer them an opportunity to share their feedback. If you use mobile audience response polling apps, you let your users share their opinion on different things that are part of the event. They would be able to share their thought on the keynote speech or get the chance to vote on different issues and debates that are raised during the event. You can even let them decide where the discussion should go next. It is much better than asking the audience to raise hands in agreement or pass sheets of paper for them to share their feedback.
Grab attention instantly and hold onto it The success of any event depends on the attention levels of your audience. But as you know, attention levels tend to drop as the event progresses. If the speakers are delivering long lectures you’d find that some of the attendees turn to their mobile phones! This is where the same mobile phones can be used to grab attention and hold on to it. Using mobile audience response polling apps speakers can start the session with a warm-up question, which immediately grabs their attention. Speakers can further ask questions at regular intervals as this will allow them to hold on to the audience’s attention.
Increase audience engagement As we have mentioned earlier, increasing audience engagement should be one of your primary goals. An ideal event is one where the attendees are as much part of the presentation as you are, and you need to give them the chance to take part in the interactivity. Traditionally, someone speaks from the stage and others are expected to be passive listeners. This doesn’t quite work in today’s world. Technology has empowered people to share their thoughts and opinions whenever they want. They should be allowed to share their opinions and feedback without having to wait for the event to wait when such feedback is often meaningless to them.
Measure feedback You may have passed around feedback forms at every single event that you have organized in the past. But how often do you care to read all the feedback? What percentage of attendees over the last one year has reported satisfaction during your events? Which of your speakers are the most popular during the events? The problem with manual feedback collection is that they aren’t always analyzed and use for making improvements in the upcoming events. This diminishes the whole purpose of collecting feedback, which can go a long way in improving your event. This is where technology helps you as feedback generated can be easily analyzed since they are in the digital format. Scanning through few documents and sheets would offer you all the answers you need about the success of your event.
Make informed decisions Last but not the least, with these apps in place you would be able to make the most realistic headcount regarding attendees in your event. You can use these apps to verify the attendance levels prior to or during the event. Mobile audience response polling apps can help you in this regard and you will be able to make best use of the resources available and prevent wasteful spending.
You clearly see the reasons to make use of real-time response technology during your events. Choose easy to use and comprehensive mobile audience response polling apps that will help you make your event more successful. There are dozens of such apps available and hence you need to pick one that can fulfil your needs and at the same is rated highly by event managers.
Summary – In this write-up we list five reasons why event planners should rely on real time response technology and how mobile audience response polling apps help in this regard.
The Impact of Cloud Technology on Document Management
Technology is like a two-edged sword. On one hand it solves day-to-day problems while on the other it creates new challenges for people and organizations who are not keeping up with the pace of change. The popularity of cloud computing needs no introduction as it has become part of the common discourse over the last two decades. If you are on it you will benefit immensely thanks to its flexibility and scalability. But if you are not on the cloud you are likely to fall behind the race in the coming years.
Businesses are increasingly moving their documents, software and apps to the cloud instead of having them in physical locations. As a business you stand to gain immensely by moving all your documents to the cloud. Whether it is your interactive content management, invoices, client orders or report sheets, moving documents to the cloud streamlines your operations. Let’s look at how cloud impacts your document management and how you can gain by embracing this new technology:
Access documents everywhere – The greatest impact of could on your document management is to do with its accessibility. Every person authorized to access necessary documents would be able to access them anywhere in the world on any device. In a corporate world where BYOD (bring your own device) is becoming the order of the day this does away with the traditional roadblocks to document accessibility. With cloud document management there is no need to carry documents on a physical device.
It promotes collaboration – Every organisation is talking about collaboration these days. After all in a competitive world the only way to survive is by improving productivity and reducing the turnaround time for product and service development. Without a cloud document management system you won’t be able to create the perfect ecosystem for collaboration. Organizations that have implemented cloud document management have gained immensely on this count.
Training content: manage centrally, distribute locally – With content management system, you can ensure proper document version control, compliance with laws, regulations and internal policies, and make sure that every one of your trainers uses only the latest version of the training content.
It also allows all data collected locally to be synchronized back to the cloud, aggregated and reported on over time, by location, department and even down to each individual trainee.
It keeps documents safe and secure – How many times have you lost an important document due to a hard drive or flash drive error? Did you fail to find the presentation that you had created last year for a similar event? These are some of the common issues businesses face when it comes to document management. Add to this the threat of data theft that is rising alarmingly in the corporate world. Cloud document management adds multiple levels of security to documents. Apart from keeping all the documents safe it also keeps a trail of use, edits, downloads and other activities with documents.
It is green technology – Every business in the modern world of committed towards reducing its carbon footprint. By moving document to the cloud and sharing the same resources with others you would help in reducing your energy cost and also reduce the amount of e-waste generated. How’s that for a sense of gratification?
To sum up if you still haven’t implemented cloud document management you are missing out on several benefits it can bring to your content management system and other areas of document management. Implement one today and you will surely stand ahead of the crowd.
Summary – In this write-up we discuss the impact of cloud computing on document management and how it is helping organizations.
The Simple Ways to Change Your Meetings with Wireless Audience Response System
There are some simple ways to change your meeting with Wireless Audience Response System. To read about these ways visit here.
How Clickers in the Classroom are Enhancing Learning & Knowledge Retention
Numerous studies have proven the benefits of Active Learning. In a tech savvy world where attention spans are shrinking there is a debate around the idea of making classrooms more participative. Educators around the globe have realized that the traditional approach to education is offering diminishing returns as the modern classroom produces more distractions than ever. This is where technology has found its wide acceptance in traditional educational institutions. Smart boards, PowerPoint presentations are widely used. While these may make education engaging they don’t make it participative in a true sense. As an educator, if you wish to make the learning environment interactive you can do it through the use of clickers in the classroom.
Clickers are small hand held devices that allow students to participate in discussions and lectures by submitting their response to questions. Teachers can throw open a poll or ask students whether they agree with the discussion and every student present in the classroom can participate in these using their hand-held clickers. There are different types of clickers that are being used in the classrooms with the advanced ones even allowing students to type in questions and enter their answers using text messages.
# They Promote Active Learning As an educator you are well aware of the benefits of Active Learning. This hands-on approach to teaching ensures that all students in the classroom are following along during the lessons and the lectures. This has many advantages over traditional approach to teaching where students are mere listeners and don’t get to actively participate in debates and discussion. While active learning approach was earlier practiced only in higher education its overwhelming benefits have encouraged educations to use this across the board. Clickers in the classroom serve as the most potent tool to promote active learning. They ensure that every single student in the classroom is engaged during the debates and lectures.
# They Increase Student Participation Every teacher strives to increase participation in the classroom. This helps them feel confident about being able to understand the curriculum during their lectures. In traditional classrooms only a select few would participate. Some students would be shy to participate in debates while majority of students remained silent due to their apprehensions. Clickers in the classroom allow students to overcome all their fear and apprehension. The fact that they can share their opinions with a press on a keypad ensures that 100% of your students would participate in the classroom lectures. This also ensures continuity in the long drawn academic sessions where your students move from one set of lessons to the next.
# They Improve Knowledge Retention Knowledge retention is the primary goal of education. The aim of classroom lectures and assignments is to allow students to use this knowledge in their professional career and also allow students to apply those skills when faced with practical problems in life. For instance students are taught map reading to ensure they can read maps for rest of their lives. Given the fact that students have varied levels of knowledge retention clickers allow teachers to measure the knowledge of individual students in the classrooms. Students who are hesitant to state their lack of understanding can do it using a clicker anonymously. Teachers can clear additional doubts and queries that their students must make sure classroom lectures are productive and meet the intended goals.
# They Help in Evaluation and Measuring Outcomes As an educator you are accountable for the performance of your students. You need to constantly evaluate their knowledge retention levels. The traditional approach to education focused on tests and examinations as a means of evaluation and measuring outcomes. However this approach has a major flaw. Since these tests and examinations were spread thinly around an academic session there was no means to evaluate the students in between. Clickers in the classroom allow teachers to evaluate their students on a daily basis and gauge how well they are retaining information. It also helps teachers evaluate their own performance vis-à-vis understating and performance of their students. Thus clickers have not only helped students but they have also helped teachers improve their skills and become better educators.
To sum up, clickers in the classroom can bring about a revolutionary change in the way educators teach students. Thanks to the widespread use of this technology the costs of clicker systems have come down in the recent years. Depending on your needs and the number of students you have in the classrooms you can choose the right kind of clicker that would make your classrooms participative and take you closer to your desired goals.
Summary – Here in this article we look at some of the benefits of clickers in the classroom and how they enhance learning and knowledge retention.
10 Best Ways for Professors to Use Student-Response Systems
Student Response Systems,also called as audience response systems, classroom response systems, or personal response systems. Student response systems is a tool used to receive immediate feedback on teaching and learning and promote active learning. Visit here to know simple & best ways for professors to use Student Response System just Now!
How an Electronic Voting System Can Help Cut Costs
As a business organization one of your focus areas is always to streamline cost of operations. It helps you improve your bottomline and lets you stay ahead of competition. The fast evolution of digital technology has presented businesses with many opportunities to cut their operational costs. If you are operating in multiple geographies you know how substantially you have cut down on those hefty telephone bills. Similarly you no longer need to spend enormously on fax and mails as emails offer you the most cost-effective means of communicating. If you are looking to further streamline costs voting is one area that presents you with the opportunity.
The cost of conducting voting during shareholders meetings or other similar events is considerably high when you opt for traditional ballot-based voting. From printing of the ballot papers to making them available to all the shareholders including those that don’t attend the meetings physically can add to the operational cost of your business. Since you are obliged to do so you should explore more cost effective means of this process and here electronic voting systems such as Provote fit into your bill perfectly. Let us take a look at some of the ways in which they can help you cut costs –
No Ballot Paper Ballot paper based voting required organizations to spend thousands of dollars in printing ballot papers. Once they had been printed these ballot papers had to be distributed among all the voters which further added to the costs. In case of postal ballots you would also have to bear the postage for all these ballots. With an electronic voting system in place you can do away with this expensive process of voting. Voters can make use of clickers or even their smartphones to register their votes which makes the process faster alongside making it cost effective.
No Manual Counting In the traditional voting system ballot papers would have to be counted manually. There is no doubt about the fact that this process was expensive and time consuming. This would require large teams to manually count every vote and repeat this process to deal with the problem of errors during the counting process. Electronic voting system does away with manual counting and the results are made available in real-time. All those present in the meet can be informed about the results on the spot and this too reduces the cost of correspondence while declaring the results.
Lesser Ambiguity Corporate voting often has its ugly instances especially when the margin between victory and defeat is narrow. Allegations of cross-voting, illegal voting and errors in the counting process have time and again been heard. Many organizations in the past have had to conduct voting again to douse the flames of such allegations and controversies. With an electronic voting system in place such as Provote there is no ambiguity in the process. Since there is no human intervention in voting or counting of votes concerned parties have no option to raise objections.
Schedule Dates Using Online Voting Tool - Meridia Interactive Solutions
You can use our online voting tool to schedule dates. Different polling tools provide different options, including some which even enable presenters to continuously gather audience feedback and view brief statistics as they present their slides. For more information, you can read this article...
Energize Your Event with an Audience Response System
Recall the last time you attended a lecture session where the speaker ran a 60 minute marathon lecture and didn’t care to ask the audience a single question. You will be able to recollect how bored you may have felt, how the person next to you was yawning or another attendee busy texting! The truth is audience attention spans have their limits and irrespective of the stature of the speaker or the subject a speaker needs to take his/her audience along. The speaker has to actively engage with the audience to make the sessions worthwhile. Thankfully technology allows for such active engagement and you can easily make use of an audience response system for this. These systems make your sessions engaging and entertaining. Here is how you can energize your lecture using an audience response tools during your next session.
# Start with an ice breaker The very manner in which you introduce your audience to the lecture or the training content often decides upon its success. Your idea should be to warm up the room the moment you start talking. There is no better way to do this than an icebreaker question or poll. Start with a simple quiz related to your topic and ask the audience to make use of their response system to answer it. This will help you strike the right chord with your audience and also give you an insight into the kind of knowledge that they have. Once you have results to your quiz you can get started with the session. The benefit here is that you will be able to grab attention of the entire house at one go.
# Engage by asking regular question The biggest challenge for any trainer or presenter is to be able to keep his/her audience motivated. If you are dealing with a complex topic or a lesson the chances of your audience loosing track of your lecture is quite high. As we have mentioned in the introduction most listeners tend to loose attention after a while and this is where you need to boost their attention at regular intervals. Throw a question to the audience every now and then and ask them to share their answers and views. Summarize the results and share your own position on those results. This will help in reigniting their attention and give necessary breaks from marathon lecture session.
# Finish by taking feedback A lecture session is as much for the audience to gain new knowledge as it is for you to know how you fared in explaining the subject and helping enrich their knowledge. After you are done with your lecture and presentation you should ask your audience to provide feedback on the content as well as your presentation. This helps you improve your performance as a trainer and also make the content more engaging for your audience.
By investing in the right audience response system you will be able create the perfect bond with your audience and make your sessions engaging and productive.