Why Is an RSVP So Important for Scheduling Meetings?
RSVPs are very important in any meeting scheduling scenario
You must have heard about the word RSVP. You may be aware of the context of an RSVP. But you may wonder what RSVP means. RSVP stands for répondez s’il vous plaît a French phrase, which means “please respond.”.
An RSVP is usually seen on meeting invitations. This means that you have to send in your acceptance or decline to a meeting request.
RSVPs are very important in any meeting scheduling scenario.
Whether it is a one on one meeting or a group event, RSVPs help plan your day and event.
For a one on one meeting with a friend, colleague or client, an RSVP confirms the meeting. It displays a strong intent to meet. That’s reassuring for both the co-ordinator and the invitee. It prompts them to save the date in their diary or calendar.
As an event co-ordinator, RSVPs are very important for group meetings. A group meeting could be an official team meeting. It could be a social event such as a birthday party, a reunion with friends or a club gathering. Be it an official or a social gathering, an RSVP will also help plan for space, food and other arrangements.
In today’s scenario, there are many mediums available to receive an RSVP. If you are a fan of tactile experience, then you can collect RSVPs on an enclosed card. For a wedding invitation, many still like this traditional approach. But that doesn’t mean that you cannot follow informal methods. It is now common to see wedding invitations have a mobile number, email or social media handle to send in an RSVP.
Digital meeting invitations make it convenient to RSVP on a weblink. There are meeting scheduler mobile apps in which you can create a meeting invitation. You can send these meeting invitations to people who use the same app who can RSVP immediately. You can also send a meeting invitation link to people who don’t use the app by sharing a weblink. These web links have buttons to accept or decline to give a quick RSVP.
A meeting invite may or may not have a deadline for an RSVP. A quick RSVP to a group meeting is a huge stress buster if you are an event co-ordinator. As an event co-ordinator, you will get to know who is available to attend the event and can plan things. An RSVP can save an event co-ordinator from inconvenient to and fro communication. As an invitee, be considerate to send in your RSVP for an event.
There may be times when you want to attend an event. But you may not be in a position to confirm your attendance before the RSVP deadline. In such situations, it is better to decline before an event co-ordinator follows up with you. You may feel that you will disappoint an event co-ordinator if you decline. But an event co-ordinator will appreciate a timely decline more than not sending in your RSVP at all.
In our digital age, meeting scheduler apps will have a feature to change your RSVP at the click of a button. This may make it seem easy to do it. But you still have to be courteous and inform an event co-ordinator before you change your RSVP.
This post was originally published on Oystro’s blog