The Printing Industry

reading beyond the fine print

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4 Sustainable Printing Equipment Guide

In today's world, where pollution is killing our planet, we should do something about it. As business owners, we should make a significant impact on our planet. One of the things that we can do is adopt sustainable and eco-friendly Document Management Solutions in our organization. A sustainable printing process employs eco-friendly production processes and raises the stakes higher. Investing in sustainable Document Management Systems can have long-term implications, brand image, and a positive environmental impact.

While there is a list of sustainable Document Management Solutions, some of the most popular and beneficial are:

1. LED UV ink-drying systems

These are convenient technologies that speed up the production process and boost energy efficiency. UV-curable inks are immediately exposed to ultraviolet light as they are printed onto the packaging substrate. It cuts down the production time and improves the overall productivity of the system. UV inks don’t produce ozone or volatile organic chemicals (VOCs), which makes the drying and cooling process environmentally friendly.

2. Elastomer Sleeves

These are other sustainable options that help improve printing efficiency in the sense that their structural makeup enhances their flexibility and makes them highly durable. The durable nature of the sleeves reduces the need for harsh cleaning chemicals after every print run. Instead, the sleeve can be cleaned with warm water, dish soap, and a soft-bristle brush. Elastomer sleeves are a durable and cost-effective solution that allows for continuous printing while minimizing waste.

3. Hybrid Printing Machine

They have superior features that provide for an efficient printing process. Hybrid printing machines combine high productivity and environmental sustainability. They are dynamic machines that print on both porous and non-porous substrates using a variety of ink types. Since hybrid printing machines are highly automated and allow continuous printing, they cut down production time. In addition, they use safe ink and ink curing processes, which enhance the safety of both the handling team and the end user.

4. Water-based ink

Water-based ink is eco-friendly and can be used with elastomer sleeves. They are food-safe and non-toxic since no additional material, film, or barrier is required to prevent ink contamination or migration, meaning corrugated packaging printed with water-based inks is fully recyclable.  It has the highest surface tension, making it ideal for use on highly absorbent substrates. They also do not emit VOCs, which is better for the environment.

At MSA Business Technology, we have been providing Document Management Systems that are eco-friendly to the office and the global environment. Our products have been highly acclaimed in Germany, one of the world’s environmentally aware nations, and our eco-friendly technology minimizes unpleasant sounds and odors during operations.

Our ECOSYS printers and MFPs are completely halogen-free, with exterior and power cord coverings made from materials containing no harmful substances. We support fewer ozone emissions. The charging system that reduces ozone emissions helps make the ECOSYS printers and MFPs eco-friendly with a minimal environmental impact.

Make a global impact now

MSA Business Technology offers an award-winning range of device technology, from desktop printers and multi-functional printers to robust color and black & white multifunctional products and business applications, that turn otherwise complex document workflows into simple processes. To find out how we can help you and your business or organization, call us today.

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How Your Company Can Benefit from Managed Print Services

Managed print services which also called printer fleet management, benefit companies profoundly. It refers to programs that print suppliers are offering to assist in organizing and streamlining various aspects of the printing systems of a company. UW Oshkosh Information Technology added that it is a service contract combining all services, preventive maintenance, and repair to decrease costs and enhance service.

Managing a printer fleet can take a great deal of work, especially because printer management is seldom centralized. Here’s a look at how your company could benefit from the Managed Print Service (MPS) program.

Assess Your Printing Needs

Although your IT department may be able to analyze your print fleet, is it the best use of their time? The provider of MPS has experience analyzing print fleets of all sizes. They also have specialized knowledge of printer fleet consolidation methods to ensure that your company implements the right equipment at a reasonable price. This assessment will recognize all aspects of the printing needs of your business, including scanning, printing, copying, and faxing.

Replacing Ineffective Equipment

Managed Print Service providers can help you identify which devices are underperforming and replace them with more effective devices. MPS suppliers are experts who understand the finest printing equipment for your company’s requirements and budget. They will look at stuff like your history of printing and your company objectives.  

Automated Distribution of Supplies

By entering an MPS program, you eliminate the need to order toner cartridges. These programs can monitor your devices and automate toner shipments based on the low operation of your machines. Keep your staff productive by reducing downtime of equipment due to the lack of supplies with an effective system of managed print services.

Train Staff for Modern Technology

In many cases, IT departments focus on their periodic duties. It is not their top priority to train staff and fix their printing issues, and it is generally the first job to be placed on the back burner. Managed Print Service providers can assist in employee training and provide help desk support for print issues.

Print Facilities Are Managed

With mobile printing, your staff can print off-site from any device remotely. For example, a staff member does not have to come to work to print important paperwork, and other employees do not have to waste valuable time searching for the document to print for them. If your company promotes a portable print environment, MPS suppliers can assist with troubleshooting.

Printer fleet management is available in many ways and can be customized to your company’s requirements. OneDOC Managed Print Services enhances the ability of a business to more efficiently manage its printing environment. This involves monitoring your supply levels for all of your equipment, sending you ahead of time to print cartridges, having on-call licensed engineers ready for when you need them, and so much more.

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How Print Management Improves a Company’s Overall Productivity

Print management, which deals with the efficient control, monitoring, and tracking of the performance of an organization’s printing infrastructure, is becoming a trend in the modern business and industry sector. Aside from its capability to establish control over printing devices individually and collectively, it also has the ability to structure document output, making an effective classification of which documents necessitate a printed output and which do not. Print management establishes a sound coordination between printing devices and the computers or other machines that work with them.

The main purpose of systematizing the print environment is not just to establish a synchronized operation of computers and printing devices. It is actually a multi-pronged solution that is intended to achieve productivity through efficiency, waste reduction, elimination of equipment downtime, and mobile friendliness.

Here are some of the factors that show how a working print management system works to boost productivity:

Cost Reduction

Cost reduction is a combination of a lot of factors, including the elimination of wasted resources like man-hours, electricity, and consumables like ink and paper. A typical business spends approximately 3% of its revenues on printing costs. Effective planning and management can reduce these expenses by up to 30%.

Asset Optimization

A systematized printing system is designed to optimize the use and performance of printing hardware. The efficient control and tracking of each device enables the management to identify which printer is not in sync with the local network so that it can be pulled out for repair and replaced immediately.

Availability of Support

Assurance of steady support is an integral part of a working print management system. It should always be present to maintain the performance and output of your print environment. Whether you are using your own personnel or hiring professional providers of managed print services, support should always be part of your top concerns.

Compliance with Standards

Lots of companies solicit the approval of certifying bodies in order to be recognized by the certifying organization’s standards of quality. To pass the certification process, a company needs to comply with the body’s standards. Periodic audits are conducted to ensure that compliance is maintained. These processes involve documentation, which should also be in compliance with standards. In turn, these will prevent reworks and reprints, which can translate to delays and wasted time and money.

Individual Productivity Boost

With the elimination of downtime, reprints, and unnecessary printing, printer use is optimized, and employees get more time to do more productive activities that can contribute to the overall productivity of the company.

Productivity, be it in the office or in the production line, involves producing more with less and putting employees in a more productive mindset. It is a result of optimizing resources and using the best systems applicable to your operations.

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The Benefits of Multi-Function Printers

Gone are the days when printers could only print. A typical office more than a decade ago had plenty of machines for different purposes. But now, with the innovative vision of printer manufacturers, modern printers can perform many functions. They have plenty of capabilities. You can actually print, scan, copy, and fax from the same unit.

Initially, multifunction printers were small and intended only for homes or small businesses. Because of its impressive impact on the market, a lot of manufacturers produced larger models for large-scale use. Multi-function printers have taken a place in the market because of their ability to deliver specific benefits.

Convenience

Without spending a lot more, you can avail of the features of two or three individual office machines, which are equally useful for your business. It may be a bit awkward for a business office not to have a fax machine. But if you did not buy one for some reason, maybe it is time for you to explore its usefulness now that you have a multi-function printer.

Space Savings

One of the most obvious advantages of a multifunctional printer is that it works to save space. It allows you to utilize just a single space instead of preparing three or four different slots for various devices.

Cost Savings

Buying one device that performs four different functions is certainly cheaper than purchasing four different devices. While it is possible that the price of a multifunction printer could be greater than the price of an ordinary printer, it would still be lower than the total price of four individual devices.

Savings on Energy

Even when in standby mode, electrical machines still consume energy. Since a multifunction printer is a single unit, it certainly uses less energy than four separate devices that are switched on simultaneously.

Multifunction printers, like the fax printers in Miami, are the "in thing" in office technology today. More business owners, regardless of size, have appreciated its practicality. But despite its very convincing usefulness, it also has its own weakness, which you should know, to be fair. All the features of the entire printer may become useless if a problem occurs in the unit. If your multifunction printer is brought to the shop for repair, you will have nothing left for your printing, scanning, copying, and faxing needs, although there's another solution to it. ":{\"��r��

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The Objectives of Print Management System

A printing environment that is not managed well wastes company by up to 3% of its revenues. Because of the power of information technology, many business owners are already aware of this. In fact, many of them are convinced of the importance of tapping the expertise of managed print services. While it is also good to hire your own staff for this, it is always better to get a team that is already a master of the job. This will give you instant results and zero chance of mistakes. You should try it now.  

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Effective Steps to Optimize Your Company's Printing Processes

Most companies, regardless of size, want to go paperless in their operations, but can’t totally implement this because the production of printed output is compulsory in a lot of documents, especially those that require the signature of approving officers.

Printing is an inevitable process in the operation of a business. But it’s quite odd to note that a majority of companies do not monitor the costs associated with document output. Many of them are not even aware that in the absence of a systematized operation, the company could be wasting money in terms of wasted printing consumables, poor productivity of IT staff, and downtime of printing devices.

Without proper management of printing infrastructure, a company could be spending as much as 3% of its annual revenues on printing. As a business owner or manager, you can actually reduce this by eliminating wastes and optimizing your printing environment. One effective way to realize this objective is the implementation of a working print management system.

To be able to install the system in your business, you need to find a company that provides comprehensive print management solutions and services, and let them do the following:

Conduct an audit of your printing processes to identify the areas that need improvement, including sourcing of supplies, performance of hardware, document output, and printing costs

Assess your printing infrastructure to determine what devices need to be purchased in addition to the existing hardware

Be completely involved in the project from start to finish

Implement changes

Monitor the performance of your print environment

Fix errors

These are some of the most important results a good print management solution can offer to optimize your company's output management process. An enterprise that puts a print management system in place will see these improvements:

Ability to control printing costs

Improved productivity

Optimize hardware utility and save energy cost

Increased security

You should inquire about managed print services and how they can be of help to your business. It is one way of giving your company a chance to metamorphose into a more productive and cost-efficient enterprise.

photo credit: UC Davis College of Engineering (flickr.com)

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5 Facts That Could Change Your Mind About the Printing Industry

With the digital age flourishing colossally, many have been led to believe that the print industry – the use of paper documents, for one – is either dead or dying.

Ask industry players, however, and they’ll tell you this couldn’t be farther from the truth.

Here are some facts proving the printing industry is very much alive.

1. Print is a $640-billion industry that drives $3.8 billion in related services.

2. A whopping 67% of all online action occurs because of messages sent and received offline, proving that print is not dead.

3. The printing industry in the United States utilizes renewable energy from several sources for 60% of the power it uses to produce paper. In 2010, the recycled paper count reached 51.1 million tons.

4. In the United States, roughly 10,200 bookstores are generating $23 billion in revenue for the book industry each year.

5. Survey shows 3 in every 4 consumers plan their purchases using newspaper inserts.

To clarify the bad rep that the printing industry is getting, there are efforts to advocate the industry’s essence to the user, as well as its economy-enhancing results and environment-saving methodologies. This includes optimizing the printing infrastructure with the help of managed print services. Photo credit:Pixabay.com