What is the difference between Email Archiving & Email Backup?
Emails are the primary mode of communication. According to some research it has been found that on an average, worker exchange at least exchange 15-20 emails per day. Enterprise has start using email backup or email archiving service to take a backup of all their email communication. Organizations have their own reasons for email backup solution, to follow best business practice, regulatory compliance requirements to maintain email data by government or any authority or create industry standard benchmarks. This lead to the growing demand of email backup solution for extensive periods of time.
A common mistake technical made while designing strategy for email data management is confusing email backup with email archiving or vice a versa. To answer this question one has to understand the difference between email backup and email archiving service. Now we will try to find out the difference between the two.
Email Backup: This technology will simply create the snapshot of current email data at a specific date and time. This backup image can be used to restore on that particular date. At times companies managing their own email backup system struggle to keep cost low and efficiencies high. In business organization email backups run on a scheduled basis at the end of day after working hours or in every 2 hours depending on the type of crucial data. Backed up emails are kept for a definite period of time or infinite period depending on company strategy. Restoring email(s) can be time consuming and unmanageable as looking for particular email(s) is time consuming process.
Email Archiving: An email archive is mostly viewed a historic reference that is accessed very rarely and is not counted as a part of email backup process. Email archiving storage necessity is very much different from email backup and is characterized by media longevity, data authenticity, low total cost of ownership and high performance read access as email data must be stored over multiple years.
Three Reasons Businesses Prefer Cloud Based Email Backup:
1. Reduced complexity –Shifting to cloud based email backup solution i.e.: Docusaver, puts complex management process behind a simple to use web-interface that can easily incorporate with your email service provider. If you know how to operate email account than you can easily operate Docusaver email backup.
2. Extremely fast Search – Cloud based email backup solution are integrated with extremely fast search algorithm that can search any email or attachment within a fraction of second.
3. Safe to use large amount of data: Docusaver comes with cryptographic encryption that can save large amount of data. Now you can save all you past email with the option to scale up the usage space as per the need.