Unlocking Office Efficiency: How to Choose the Best Printer for Your Business Needs
Originally published on: UBS Office Solutions
Choosing the right office printer isn’t just a tech decision—it’s a productivity decision. The right device helps your team move faster, print cleaner, and avoid the downtime (and costs) that come with the wrong fit.
1) Start With Print Volume (How Much You Print)
A printer should match your monthly workload:
Low volume (under 1,000 pages/month): A compact inkjet can work for occasional printing.
Medium volume (1,000–4,000 pages/month): A multifunction printer (MFP) is ideal for print + scan + copy needs.
High volume (4,000+ pages/month): A laser printer is the best choice for speed, durability, and efficiency.
Tip: If you print daily (not occasionally), choose a more robust machine—even if your page count is moderate.
2) Match the Printer to What You Print Most
Different printers excel at different outputs:
Mostly text documents: Go laser for speed and lower cost per page.
Color graphics & visuals: Choose inkjet or color laser for better color output and resolution.
3) Consider Team Size + Shared Use
Your office setup matters:
Small teams: A compact printer may be enough.
Larger teams: You’ll likely need a network-ready device built for multiple users.
Collaborative offices: An MFP reduces clutter by combining print, scan, copy (and sometimes fax) into one unit.
The UBS Advantage
With 30+ years of experience, UBS Office Solutions helps businesses choose printers that actually fit the way they work—not just what looks good on paper.
Brands We Support
UBS can recommend options from top brands including:
HP (reliability + features for busy offices)
Brother (cost-effective high-quality output)
Canon (excellent color accuracy)
Epson (efficient ink technology)
More Than Just the Printer
When you work with UBS, you also get:
Professional installation & setup
Network configuration
On-site training
Ongoing support so you’re not stuck troubleshooting alone
Buy or Lease—Your Call
Buy: best for stable, predictable printing needs
Lease: lower upfront cost + easier upgrades over time
Long-Term Success Comes From Support
Your printer investment lasts longer when you plan for:
routine maintenance
fast technical support
easy access to parts and supplies
Ready to Choose the Right Printer?
If you want help selecting the best printer for your business—and making sure it’s installed, configured, and supported the right way—reach out to UBS Office Solutions for personalized recommendations and a free quote.