#top virtual event platform

[huddlexrvirtual]

Planning Your Virtual Event Strategy in Advance: Securing the Best Deals from Suppliers 

Introduction 

Planning a successful virtual event is a multi-faceted endeavor that requires meticulous preparation, including a well-thought-out strategy and wise financial management. In this blog, we will guide you on how to plan your virtual event strategy in advance to not only create a memorable experience but also secure the best deals from suppliers, maximizing your budget and resources. 

Step 1: Define Your Event Goals and Budget 

Before diving into the logistics, start by defining your event’s goals and setting a realistic budget. Know the purpose of your virtual event and what you want to achieve, whether it’s lead generation, brand awareness, education, or community building. A well-defined budget will help you make informed decisions when negotiating with suppliers. 

Step 2: Create a Detailed Event Plan 

A comprehensive event plan is crucial to stay organized and make informed decisions. This plan should include your event’s structure, schedule, content, and audience engagement strategies. Determine the size and scope of your event, the number of attendees, and the duration. The more specific your plan, the easier it will be to communicate your needs to suppliers. 

Step 3: Identify Key Suppliers 

Identify the suppliers that are essential for your virtual event’s success. This typically includes platform providers, content creators, technical support, marketing agencies, and any other third-party services. Research and compile a list of potential suppliers who can meet your needs. 

Step 4: Request Proposals and Quotes 

Once you’ve identified potential suppliers, reach out to them for proposals and quotes. Clearly outline your event’s requirements, specifying what services or products you need, and the timeline for delivery. Be open to receiving competitive proposals and quotes from multiple suppliers. 

Read more at:https://www.huddlexr.com/planning-your-virtual-event-strategy-in-advance-securing-the-best-deals-from-suppliers/

[ibentos]

Best Virtual Event Platform - ibentos

Your brand needs a global platform to make its mark and there’s nothing better than a virtual events platform that can help you stand ahead of the bunch. Be it a global conference, a large exhibition, a B2B meet to find buyers and sellers across the continents, an education or career fair to find potential candidates, or a fascinating product launch, all and everything is treading into the world of virtual events. With the ibentos virtual events platform, access your audience globally.

[ibentos]

Best Platform for Virtual Events Platforms - ibentos

Your brand needs a global platform to make its mark and there’s nothing better than a virtual events platform that can help you stand ahead of the bunch. Be it a global conference, a large exhibition, a B2B meet to find buyers and sellers across the continents, an education or career fair to find potential candidates, or a fascinating product launch, all and everything is treading into the world of virtual events. With the ibentos virtual events platform, access your audience globally.

[ibentos]

Top Virtual Event Platform in India - ibentos

Ibentos is a top virtual events platform in India, hosts interactive online events: webinars, education fairs, buyer-seller meets & virtual 3d events etc.

[huddlexrvirtual]

Failproof tips to improve attendee engagement

Virtual events are great for launching content engagement and learning events. They are less costly and definitely more efficient as event performance can be quantified and tracked. However, to build top-notch engagement at virtual events, enterprises must build digital experiences that present an array of insights about their customers and their learning needs. True interactions brings together micro-communities and hence customer segments

Here are some proven ways to improve attendee engagement at virtual expose

Make them stay longer

Top Virtual Event Platform at Huddlexr create a centralized hub for customer education and engagement. Only showcasing product images and videos cannot build quantifiable engagement. A meaningful engagement at an event would mean providing hand –on product information to the attendees. Offer product brochure with 360 degrees spins and interactive hotspots. It increases content stickiness and hence builds accumulative engagement. Build virtual brand experience canter’s that can excite your customers and spark conversations. Educate and reinforce knowledge with quizzes. Create friendly competitions with leaderboards. Build live market places and incentivize behaviour with giveaways, coupons, and sales promotions.

Personalized event experience

Know the individual learning needs of attendees. Conduct detailed attendee personas based on event data. It also defines your audience and their interest. Knowing your ideal attendee improves targeting and hence event design. Create a personalized attendee event experience by customizing information found on the attendees’ needs rather than speaking in generalities. It increases stickiness and, therefore, more time.

Line up a seamless Pre and post-event engagement

Have a great line of pre-arrival communication; helps people know what to expect and plan for it. Align your social media strategy to echo the content during the event and reinforce it with follow-ups once the event is over. That way, you can maintain engagement with the education message at all times.

Track, analyze, and quantify

Track the fundamental event matrix to understand asset performance. Asset clicks and session views present a clear picture of what all an attendee wishes to do at an event. Data from product interaction at a virtual booth provides valuable insights into the consumer when mapped along with consumer demographics. The data collected from online events can create a massive impact on your future marketing design.

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[ibentos]

The Do's & Don't for a Virtual Panel Discussion.

A group of people who come together to discuss important topics in front of the audience is called a Panel Discussion but instead of going In-Person, if it is organized through online modes then it is called a Virtual Panel discussion. ibentos is well versed in making such virtual events platform a success and has been able to deliver fruitful results by hosting more than 3000+events.

[ibentos]

Best Virtual event features to make your events memorable.

Also known as an online event or live stream experience in which the audience interacts online on the web rather than meeting in person. ibentos is one such event technology platform that helps organizers to take their events a notch higher by offering an immersive experience to its customers. Virtual Events have revolutionized the event industry and have a lot to offer in terms of convenience, flexibility, networking along with making the environment eco-friendly.

[ibentos]

Best Virtual Event Fair Platform in India - ibentos

We, at ibentos Virtual Event Platform help you set up a rich virtual environment for exhibitions and conferences starting from Virtual Lobbies, Virtual Booths for Exhibitions to large branding spaces and adding your overall content to it. Most importantly, we provide you with control over your event. Not just this, our platform is well known for providing accurate and meaningful data that track your event attendees. From real-time reports, attendee reports for view and download, booths visits and their locations – your attendee’s major activities, is stored as data for a better understanding of your event.