The following are suggestions on how to turn incoming support interactions into happy clients that want to spend more money with you. Retaining your existing business is good for your bottom line and should not be ignored if youâre looking to grow and sustain your business.
Choose your front line cheetah:
First thing is first. Who is representing your business on the other end? What role do they play? This will help in determining the success of your incoming SYNCRO interactions. Â Think of SYNCRO as a major prospect generator and then assign that responsibility, responsibly. The person you select to interact on your behalf will set the tone for your business. Â A few qualities we suggest they imbue are:
1) Promptness: SYNCRO is designed to be instantaneous, donât give the turtle texter a cheetahs job. Answer incoming interactions before Chat Rescue clicks in whenever possible.
2) Friendly: No one wants to interact with a grumpy Gus, in person or via chat. Â Make sure they understand business etiquette and are aware that their responses are being funnelled back to a website chat window. They arenât just texting back their buddies about where the game is on that night, so keep the texting slang to a minimum. Â Chat windows will quickly close due to the perception that you donât care about their business or donât have the time to respond to an incoming interaction. Â Make sure to be personable with phrases like, thank you for your interest, how may I help you, and how are you today â show some general genuine interest in the fact they are trying to make a connection.
3) Knowledgeable: Sure they are fast on the keys, but above all else they should know the business inside and out or at least where to direct messages they canât answer. This is why farming out your responses to a third party is also a big no no.