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As a planner in Lagos, I could understand why she felt compelled to do this and her dilemma, I just wasn't sure Tomi was aware how this will affect the wedding budget considering that just two days ago, her mum called to include an additional 50 guests to the already full guestlist. There was only one thing to do, go back to rework the budget and then send to her for approval.
Thing is, there are various elements of a wedding that contribute to a wedding budget. You have your venue, food, décor, entertainment- and let’s not forget vendor services! But did you notice that out of those five things, four are contingent on the guests? That’s 80% of wedding costs being determined and impacted by the number of guests!
It kills me when I hear about someone wanting to have, say, 500 guests for their budget of 2.5million naira. Doing some simple division, that comes out to 5,000 per person. Decent catering (food , smallchops, drinks, desserts etc) would cost almost 5000 per person- what about everything else that you need for a wedding to happen? Knowing the things that are possible for that same budget on a smaller scale, my heart breaks. What if you only had 150 guests with a 2.5million naira budget? That changes to16,500 per guest, and yes, that number can certainly cover all of the other elements besides food. The number of guests that you have at your wedding will dictate everything else, and therefore, have the biggest impact on your wedding budget! (Note: The previous situations are purely for examples. I do not recommend looking at your wedding budget as “per person”. Also, I’m sure a 500 guest wedding with 2.5million naira can be done, but I myself have not done it. Again, purely for examples.)
So with that said, let’s break down the guest-impacted elements a little more:
Venue
You really should not be choosing your venue without knowing how many guests you will be having. Some venues can only fit 100 people, and some can fit 3000. I bet you there’s a big difference between those two venues too, so it’s important to have an idea of your guest count ahead of time. On the other hand, if you find a venue with a lower capacity and fall in love with it, then this could certainly further influence your total guest count.
Food and Beverage
Simply put, food and beverages are consumed by your guests. The more guests you have, the more money you’re going to spend because that’s more food that you need. There’s really no way around it- unless you choose to not serve food!
Decor
The more guests you have, the more tables you have. And the more tables you have, the more centerpieces you will need. It’s a pretty simple formula, right?
Rentals
Again, just as with the decor, the more guests you have, the more tables you need, which leads to more linens and more chair rentals. And let’s not forget about china, glassware, and flatware to go along with your food and drinks.
As many of you know, I’m all about telling you the truth about weddings- and pure and simple, this is the truth. Weddings cost a pretty penny, but it’s not because weddings are pretty, overpriced, or you’re being “scammed” by the wedding industry- it’s because they involve usage and consumption of materials. In the end, you can have a *much* better wedding if you just have less guests!
If you want to stick to a lower budget (or just want to get the most bang for your buck) then I encourage you to keep in mind that one thing that has a huge impact on your budget- the guest count!