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Week 13: The Final Update

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 11th day of December, the Endeavor group is working day by day to ensure that our project proposal won't be rejected. The Project Manager, Jolander Guiral, already completed the papers in preparation of our capstone defense on the 15th of December. The Endeavor group is rehearsing for the upcoming defense to ensure that all of the questions will be answered during the q and a portion.

We are feeling overwhelmed and nervous as our capstone defense is somehow near. We can't wait to introduce our capstone project proposal from our dear panelist. During our capstone journey, we have silent battles to face and endure, but it doesn't stop us from overcoming whatever obstacles that come along the way. We used this as a chance to grow and learn from those mistakes.

One thing we have learned from this journey is learn to be patient, learn to communicate and most especially, learn to accept things with gratitude. I hope one day we will be able to achieve our goals with burning passion from these experiences.

We are hoping that everything will pay off one day as we dedicate this journey to our family, especially to Christ who strengthens us. This is your Endeavor group, signing off, as we are one step closer in molding ourselves to become a better person from our community.

We would also like to take this opportunity to show our deepest gratitude to you, Ma'am Lamis, for sharing and imparting your knowledge with us since the beginning of this semester. THANK YOU AND WE WILL NOT FORGET YOU FROM THE BOTTOM OF OUR HEARTS!

"For by grace you have been saved through faith" - Ephesian 2:8

#requirementsengineering #itjourney

Week 12: The Development Progress

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 1st of December, the Endeavor group already made a huge progress in building the system dashboard. We are currently working hard in order to meet the expectations of our stakeholder before it will be officially deployed. Kent Cunado, the back-end developer, is collaborating consistently with our front-end developer, James Bryan Balambao.

Jolander Guiral, the project manager of the group, is finalizing and revising the papers as it will become our basis to defend our capstone project on December 15. We are in the middle of completing our tasks as developers.

The Endeavor group remains positive and efficient as much as possible to achieve the desired goal at the end of the day. We are very much thankful to Sir Gulfan who serves as our guardian and supervisor in our capstone project.

Back to the topic, the Endeavor group is one step closer in making the project possible. We are performing our responsibilities one at a time. On the 2nd of December, the Endeavor group conducted an urgent meeting to finalize our Chapter 5.

During the meeting, we are sharing our collective ideas and knowledge to illustrate the design of our system. Before the meeting adjourned, we prayed and hoped that all of our efforts would pay off one day. This is all the things that we can share on Week 12. Stay tuned and God Bless!

"For by grace you have been saved through faith" - Ephesian 2:8

#requirementsengineering #itjourney #programming

Week 11: Features Per End-User

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 20th day of September, the Endeavor group conducted a virtual meet to finalize the features per end user. The endeavor group is somehow excited to present the front-end of our system after the palakasan event which will be revealed later on. During our discussion, the Endeavor group contacted the SSC office through messenger to get a softcopy of the scoring sheet per event as it will become our basis in developing a scoring system for the volunteer’s module.

During the meeting, we also rehearsed our topic in preparation of our proposal capstone defense. We are actually nervous and overwhelmed as the defense is somehow getting near day by day. The Endeavor group is also preparing for the possible questions that might be thrown to us during our defense.

However, the Endeavor group is determined enough to overcome whatever obstacles that may come along the way. Even though we are going through a lot of difficult times, we remained positive and persistent in developing our proposed system on time.

These past few days, we are actually finalizing our capstone manuscript before the defense. The Endeavour group is working every single day to complete our tasks and commitments in fulfillment of our capstone project.

Overall, the Endeavor group is now ready to make our dreams possible. I hope that God will guide and lead us towards success. These are all the insights that the Endeavor group can share on Week 11. God bless you ma’am and more power to come!

"For by grace you have been saved through faith" - Ephesian 2:8

#requirementsengineering #ITJourney

Week 10: Revision

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

From the 30th day of October to the 4th day of November, the Endeavor group is consistently in the middle of revising their papers in the capstone project. There are a lot of things to improve in terms of the grammatical structure from every chapter. However, we are still committed day by day in completing every task that Sir Gulfan has given to us. The Endeavor group remains positive despite the adversities we are experiencing in our capstone project.

We take those criticisms from Sir Gulfan as an opportunity to improve our capstone project. The Endeavor group decided to revise our Chapter 5 once more as it required a lot of changes to identify the behavioral aspects of the system. We are in the process of sharing our ideas and concepts on how our system responds to the needs and demands of our target client.

The Endeavor group also regularly interacts with Sir Gulfan to achieve the desired goal of developing the system. As a student, we need guidance and counsel from these professionals and experts to gain knowledge that will help us to grow. Aside from that, Sir Gulfan was not able to return the remaining chapters 2, 3, 4 and 5 for revision because of his other responsibilities and affairs inside the school.

On the 5th day of October, the Endeavor group is continuously in the midst of completing their papers as the mock and final defense is about to happen soon. Through God’s guidance, I hope that the Endeavor group could defend their proposed project with integrity and uprightness. Even though we are beyond far in this journey, the Endeavor group has already progressed far in every step of the way.

The Endeavor group is praying that all of our sacrifices and sleepless nights will pay off one day as we put in a lot of effort to make this project a huge success. These are all the things that we can share on Week 10. So, stay tuned and God bless you always ma’am!

"For by grace you have been saved through faith" - Ephesian 2:8-10

#requirementsengineering #ITJourney

Week 9: Journey towards Success

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 24th of October, the Endeavor group went to the library to explore the approved capstone materials that will give us better ideas in developing our proposed system. We are actually experiencing a difficult time in finding related software because it is different from other usual capstone project systems. As time went by, we found one similar project that assisted us in visualizing the behavioral aspects of our system. We took some photos with the permission of the librarian as it will become our main basis and guidance in designing our proposed system.

On the same day, we went to Sir Gulfan at his office to see if there are changes to be made in the ERD that the Endeavor group created. Then, he gave us several constructive criticisms about our ERD that assisted the Endeavor group to gain a lot of realizations from those mistakes. Afterwards, we had an urgent meeting to make revisions on our ERD because the deadline would be on the 26th of October, Friday.

The Endeavor group roamed around the campus and looked for an empty room to visualize our plans and concepts in building the ERD using the whiteboard. We deeply recalled the advice that Sir Guldan has given to us by applying it coherently. The discussion took 5 hours before we officially adjourned the meeting.

Afterwards, the Endeavor group also started completing the Chapter 4 and Chapter 5 in preparation of our capstone defense at the end of November. We are committed enough to make our system possible in order to address the problem that our stakeholders are facing. I hope all our hard work will pay off one day, and compensate for all the sacrifices that our family has invested towards us.

Overall, the journey of being an IT student is tiring but the Endeavor group already knew that this will be all worth it someday. Our goal is to create real-world solutions for our target client. These are some important information that the Endeavour group can share on Week 9. Stay tuned and God bless you always!

"For by grace you have been saved through faith" - Ephesian 2:8-10

#requirementsengineering #programming

Week 8: Interview with the Special Event Committee Head

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 17th day of October, the Endeavor group conducted another interview in the SSC office of Mindanao State University at Naawan. Gladly, Ms. Acub, the Special Event Committee Head, was present on that day. Before we totally proceed with the interrogation, the Endeavor group asked permission first in which she agreed right away. We are thankful because despite the hectic schedule she is currently dealing with in preparation for Palakasan, Ms. Acub gave us a short period of time with the interview.

Mr. Rexanne, the SSC Ombudsman was also willing to give some confidential information about the Palaksan event, and he was with us throughout the interview as well. The interview lasted for 25 minutes as we gathered additional data about the business rules of the Palakasan event. Ms. Acub clarified that the Committee heads are in-charge for the calculation of results and scheduling of every event.

She also elaborated the process of calculating the results and event scheduling to ensure that all activities during palakasan will be a huge success. We see a lot of struggles through her eyes as the computation of results will be calculated during the last day of palakasan, in which one single mistake could change the entire results of the college ranking per event. This is something that should be prevented at all cost as it can cause a bad reputation to the SSC at the end of the day.

She also clarified that the initial results per event category will be given to the General Secretary for the computation of the overall results to determine the winner. She was also facing difficulty in manually creating the event schedules in Microsoft Word.

Overall, the requirement gathering has given us the opportunity to achieve the right functionalities we want for our proposed system. The Endeavor group is determined enough to solve the issues and problems faced by our target client. These are the insights that we can share on Week 8. Stay tuned, sit back, and relax. God bless always!

"Be joyful in hope, patient in affliction, and faithful in prayer." - Roman 12:12

#requirementsengineering #interview

Week 7: Meeting with the Cultural & Arts Event Head Committee

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC)

On the 9th day of October, the Endeavor Group conducted an interview with Mr. Reinan Sabas, the Current Cultural & Arts Head Committee, to deeply understand the operation of this event category. He is actually responsible for organizing cultural and art events during Palakasan. We are hesitant at first to approach because he is somehow busy in preparation of his capstone defense.

However, Mr. Reinan totally agreed to conduct a brief interview despite the hectic schedules he is currently dealing with. During our short discussion, he elaborated the major and minor events in the Cultural and Arts events that certainly deliver us ideas about the behavioral functions of our proposed system. The following are the cultural and arts events during the Palakasan event:

Cultural Event Category

Mr. and Ms PALAKASAN 2023

Acoustic Jam

Vocal Solo

Vocal Duet

Pop Dance

Lyrical Trio

Hand Miming

Your Face Sounds Familiar

Arts Event Category:

Face Painting - Full Face

Poster Making

Chalk Art

Digital Photography

On the same day, the Endeavor group also made a communication with the Sports Head Committee to request for their “Implementation of Rules & Regulation” softcopy of the Palakasan event that would assist us in tracking the blueprint of our system. He actually gave us the softcopy without any hesitation and told us not to disclose anything from the public regarding these events. Additionally, he also gave us the drafting about the brackets of each sports category that broaden our understanding in developing the proposed system.

Back to the main topic, Kuya Reinan also gave us a bunch of information and details about the reports that will be generated during the said event. We are grateful that Kuya Reinan was able to directly share his insights and relevant thoughts from the question being carried out by the Endeavor Group during the brief interview. I hope this collaboration will continue until the very end of our journey as student developers that aims to solve the problem and issues faced by our client, the Supreme Student Council (SSC) officers.

On the 10th day of October, the Endeavor group had an urgent meeting on what particular application for the front-end design of our system. Then, we decided to use Figma to visualize the function of our system which will be revealed on Week 8. These are the important information that the Endeavor group can share as of now. Stay tuned and God bless always!

"Be joyful in hope, patient in affliction, and faithful in prayer." - Roman 12:12

#requirementsengineering #interview

Week 6: Programming Languages and Tools

Final Topic: Student Palakasan Information System for Student Supreme Council of Mindanao State University at Naawan

Target Client: Supreme Student Council (SSC) Officers

On the 2nd day of October, the Endeavor group decided what particular programming language that will be utilized for our proposed system. After doing extensive research in the internet, the endeavor group decided to use the following tools being indicated below:

Visual Studio

HTML5

CSS

JavaScript

PHP

PHPMyAdmin

XAMPP

MySQL

On the same day, the Endeavor group have decided to use the Unified Modelling Language (UML) that will assist the developers in specifying, constructing, and establishing the structural behavior of the proposed system from the following diagrams below:

Activity Diagram

Context Diagram

Use Case Diagram

Entity Relationship Model (ERM) will be utilized by the developers to determine the overall logical functions of the proposed system by determining the relationship of corresponding entities in the database. The proposed system uses Agile Method as well to provide a clear framework about the steps and stages that our project will go through. The following are the 5 phases of Agile model that will be utilized in the proposed system:

Planning

Requirement Analysis

Design

Development

Software Testing

In the software testing, the Student Palakasan Information System will undergo different kinds of procedures to determine the quality assurance of the proposed software using black box tests. The black box test is divided into two (2) categories: the functional testing, and non-functional testing. In functional testing, it ensures that the system operates as expected and meets the demand of the client’s needs. On the other hand, the non-functional testing measures the satisfaction level of the client's needs in exploring the system.

Overall, the Endeavor group is consistent and full of determination to accomplish the responsibilities of developing the proposed system. We are excited and fulfilled to solve real-time problems and issues faced by our client. I hope we will get through this with the help of our adviser, Sir Gulfan, especially the creator of all things. These are all the important information that the Endeavor group can share on week 6. So stay tuned and God bless!

"The Lord is on my side; I will not be afraid" - Psalm 118:6

#requirementsengineering #programming

Week 5: Meeting with the Chief Editor of Sinaglahi Publication

Final Topic: Student Palakasan Information System for Supreme Student Council of Mindanao State University at Naawan

The Sinaglahi publication is responsible for disseminating the information of the Supreme Student Council. We are also considering a portal for the Sinaglahi where the students can see the upcoming event schedules and agendas during palakasan. It is a great way of providing the important dates that need to be remembered by the students. With this kind of perception, several students and faculties can be aware of those expected activities to make the entire event lively because the more participants will join, the more it is fun and memorable.

On the 24th day of September, the Endeavor group directly contacted the SSC President and Sports Head Committee to conduct another interview for better perspective about the palakasan event. However, the SSC president has an examination period this week and so with the Sports Head Committee. Probably, we can continue our interrogation next week from the student body for greater insights about the operation of Palakasan.

But as of now, let me share our interrogation with the Chief Editor of Sinaglahi publication, Janine Oracion. She actually gives us a small overview about the events that will be held in palakasan. The Palakasan event is subdivided into three categories: sports event, cultural and arts event, and special events. She elaborated that the criteria and scoring system for major and minor events differ from each other. From the limitation of our proposed system, the Endeavor group will be just focusing on the sports event.

According to the Chief Editor of Sinaglahi Publication, as the number of events increases day by day; the more it is difficult to manage details using systems like spreadsheets, and traditional databases. She also experienced difficulty in retrieving data and generating reports once needed by the higher office. The manual management of the application process using paperwork consumes a lot of time and effort as well.

After a small discussion with the Chief Editor, the Endeavor group also gathered information and sources from the internet about the related system of our project that gives us an idea in designing our proposed system. These details will be shared further on week 6, so stay tuned!

"Whenever I am afraid, I will trust in you" Psalm 56:3

#requirementsengineering #interview

Week 4: Interview with the Sports Head Committee

Final Topic: MSUN Student Palakasan Information System

Sports Head Committee: Mr. Jamil Jawa

On the 15th of September, the Endeavor group made a decision to conduct an interview with the Sports Head Committee of SSC by reaching him out through social media. We gave him a permission letter before conducting a thorough interview which he agreed immediately.

Mr. Jamil Jawa is the current sports head committee that organizes and facilitates the sports during Palakasan. It is his main responsibility to tally the points and record the results of each sport category. He was actually somehow excited about our proposed system as it can make his paper work and result computation faster.

Unfortunately, our proposed system would consume a lot of time as it requires extensive analysis and testing before it will be officially released from the client. Also, the palakasan will be held at the end of November which might be difficult to accomplish because of limited time.

However, Mr. Jamil was able to understand as our capstone project or proposed system would take a lot of process. During our face-to-face interview, he significantly elaborated the operations of the Palakasan event, in which the Cultural and Sports Development Office (CSDO) will provide the bracketing of each sports/game category. Then, he will create the sports schedule after receiving the team bracket from the CSDO.

Next, the sports schedule will be given to the SSC Officers to facilitate the game. Afterwards, the SSC Officers record the results and will proceed to the Sports Head committee for tallying. The criteria for major and minor events differ from each other which can be somewhat risky as Mr. Jawil will use a scoring sheet to determine the winner. Any mistake that has already been announced from the public can cause bad reputation from the SSC. He will also generate a manual report from each college governor that certifies the legitimacy of results.

Therefore, the Endeavor group is determined to address the problem being faced by our Sports Head Committee. I hope that one day, all of our efforts will create a major impact from our client, which is the SSC. These are the things being gathered by the proponents during week 4.

"Whenever I am afraid, I will trust in you" Psalm 56:3

#requirementsengineering #interview

Week 3: Business Rules

Final Topic: MSUN Student Palakasan Information System

On Sept. 13 2023, the Endeavor group conducted an interview with the former SSC President named, Van Jason Arellano to understand more the nature of business during PALAKASAN. Before performing an in-depth interview, we gave him first a permission letter as a sign of respect, which he agreed right away. The three of us were somehow surprised because he offered us snacks and food even if we didn’t ask for it.

During the interview, he gave us a lot of advice and guidance about the operation of PALAKASAN because our main client cannot provide us more details as their organization hasn't conducted a thorough meeting regarding the said event. Kuya Aljhun, the current SSC President said that we can proceed with another interrogation after their convocation about Palakasan on Sept. 20, 2023.

Back to the main topic, the said former SSC President elaborated the things when it comes to event report and slight details about the computation of results from the department’s overall champion.

According to him also, we need to conduct another interview from the Sports Head Committee to understand deeper the bracketing and score sheets of every sport. Through this kind of perspective, we became more enlightened about the business rules of Palakasan. Sadly, we didn’t get a chance to take a picture with him because he has a lot of responsibilities and school tasks to finish. On the other hand, the Endeavor group also forgot to take a picture with him as things went fast quickly.

On Sept. 14 2023, the Endeavor group held an urgent meeting at MSU-Naawan campus near the oval to identify the real-world entities and attributes through Entity Relationship Diagram (ERD) as this will become our primary blueprint in this project.

Overall, it was a tiring experience but the Endeavor group is determined and passionate enough in making this project possible. These are all the important information being gathered by the proponents throughout this week.

"Cast all your anxiety to him because he cares for you" Peter 5:7

#requirementsengineering

Week 2: Interview with our client

Final Topic: MSUN Student Palakasan Information System

Target Client: Aljhun Lloyd Barranco (SSC President)

Venue: SSC Office, Mindanao State University - Naawan

On the 2nd day of September, we conducted an interview with our client to understand the business operation of the PALAKSAN event. The name of our client is Aljun Lloyd Barranco, the current Supreme Student Council (SSC) President of MSU-Naawan. Before we proceed with an in-depth interview, the Endeavor Group asked first his permission as a sign of respect by directly communicating with him through messenger on what particular time and date is he available. He replied right away and agreed to carry out an interview tomorrow.

We feel relieved because our client is somehow approachable and open to new opportunities. He elaborated the operation during PALAKASAN without hesitation, even though it is confidential and not yet ready to be announced. This year's PALAKASAN event includes sports, pageants, and special events. However, the literary event was not included for some reason because it will only be held during the National Arts Month. There are partially fourteen (14) sports/games that will be conducted during the said event:

Basketball

Volleyball

Chess

Patentero

Sack Race

CODM

Football

Lawn Tennis

Tug of War

Frisbee

Badminton

Softball

Football

The said event will be organized by the school, particularly, the SSC officers. Each event will be handled by one or more SSC officers with the assistance of a few volunteers to ensure that no event is short on staff. Every sport from each college department is required to have one representative to compete for the trophy. The results are manually computed by the SSC officer to figure out the department’s overall champion.

Sinaglahi publication is also part of SSC. They spread relevant news and announcements during the said event. It’s their responsibility to disseminate the information needed from the students about the activities that take place during PALAKASAN.

For the special events, the SSC officers plan to incorporate Hugyaw Sayaw, Miss Palakasan and other events, which will be disclosed sooner or later. These are all the important information being gathered by the proponents during an in-depth interview with the SSC president.

#RequirementsEngineering #Interview

Week 1: Brainstorming

Assigned Roles:

GUIRAL, Jolander – Hustler

CUNADO, Kent Remar – Hacker

BALAMBAO, James Bryan – Hipster

During our topic discussion, we decided to gather a lot of reliable sources and references from the internet that can be potentially beneficial in the community or group of people. These are the topics and concepts being proposed that would be related to our capstone project:

· Resort Management System

· Fire and Smoke Detection with SMS Notification

· MSUN Student PALAKASAN Information System

· Gym Fitness Management System

· LTO Online License and Permit Application System

· Barangay Information and E-Services System

Our first option is the Resort Management System. We use a motorcycle as a mode of transportation to find a potential client from Manticao to Libertad. Unfortunately, most of these resorts have existing systems already that leave us no choice but to let go of the topic and try another option.

We are actually having a difficult time choosing a certain topic but through collected ideas and perception, our group selected the MSUN Student PALAKASAN Information System that would maximize the event planning and sports organizing of the SSC Officers when it comes to scheduling and announcements as this will be somehow laborious.

This is also the topic that Sir Gulfan has recommended and would like to explore as well. This concept is somehow related to the Event Management System because PALAKASAN is considered as an event that most students look forward to.

Overall, this is the final topic being selected by our group and will continue to study for the benefit of our target client (SSC).

Final Topic: MSUN Student PALAKASAN Information System

Target Client: Supreme Student Council

“Cast all your anxiety on him because he cares for you” 1 Peter 5:7

#RequirementsEngineering

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