Wealth & Investing Guidebook

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Resources for Equity Holders Thinking About Taxes After a Lockup Expires

An IPO lockup expiration is one of those events where the tax questions pile up fast. Between vesting, exercise, and eventual sale, there's a lot to track, and NIIT is only one piece of it. Here's a list of places worth checking before selling shares once the lockup lifts, gathered from primary and well-established sources rather than secondhand summaries.

1. IRS Guidance on Forms for Equity Compensation

The IRS doesn't have a single unified page on equity compensation, but its forms and instructions search covers the specific forms tied to incentive stock options, non-qualified stock options, and RSU reporting, which is useful for understanding what gets reported where and when.

2. The NIIT Guidance Page Itself

Since any shares sold after a lockup expiration generate capital gain, and capital gain is investment income for NIIT purposes, the IRS's NIIT page is worth reading directly rather than relying on a summary, especially the section on how MAGI and net investment income interact.

3. FINRA's Investor Education Section

FINRA's investor resources include plain-language explainers on how different types of equity compensation are generally taxed, aimed at people who aren't tax professionals but want to understand the basic mechanics before a sale, along with a free tool for verifying a broker or advisor's background.

4. AICPA's Tax Resource Library

The AICPA publishes guidance aimed at practitioners, but its public-facing resources can help someone preparing for an advisor conversation understand what questions a CPA would typically ask about equity compensation timing and holding periods.

5. SEC Investor.gov

Investor.gov, the SEC's investor education site, covers the basics of how brokerage accounts and different security types are generally taxed, and includes a section on verifying the registration of any advisor being considered for a post-lockup tax conversation.

6. Your Company's Own Plan Documents

The stock plan documents from the company itself, grant agreements and plan summaries, usually spell out vesting schedules and any company-specific rules around trading windows after a lockup. These are worth pulling before any tax conversation, since an advisor will need the specifics of the award type and dates to model anything accurately.

7. A Longer Explainer on the Surtax Itself

For anyone who wants to understand how the sale of shares after a lockup interacts with the Net Investment Income Tax specifically, alongside how the same surtax shows up in business sales, 1031 exchanges, and inherited trusts, there's a longer piece at capivise.com that goes through each scenario with more detail than a general overview can cover.

The Common Thread

None of these resources replace a conversation with a tax advisor who can see the actual numbers, the specific award type, and the rest of the year's income. What they're good for is showing up to that conversation already understanding the vocabulary, so the meeting can focus on the specific numbers instead of the basics. A lockup expiration usually comes with a compressed timeline for decisions, so the more groundwork that's done beforehand, the more useful that limited meeting time becomes.

Why the Lockup Period Itself Matters for Planning

The lockup period exists to prevent early shareholders from flooding the market immediately after an IPO, but it also creates a predictable window in which equity holders can plan ahead. Unlike a business sale, where the closing date is often uncertain until relatively late in the process, a lockup expiration date is usually known well in advance, sometimes from the IPO prospectus itself. That predictability is worth using. Anyone holding shares through a lockup has a real opportunity to model potential tax outcomes, including NIIT exposure, months before the actual expiration date rather than scrambling in the days after shares become tradable.

Selling All at Once vs Spreading Sales Over Time

Once the lockup lifts, equity holders often face a choice between selling a large block immediately or spreading sales out over subsequent weeks, months, or even across multiple tax years. Spreading sales across tax years can change how much gain lands in any single year, which affects both the ordinary tax rate applied to that gain and the NIIT calculation for each year involved. This decision also carries market risk, since the share price can move in either direction while sales are spread out, so the tax consideration is only one part of a larger decision that a financial advisor, not just a tax advisor, should weigh in on.

Coordinating Between Tax and Financial Planning

Because the decision to sell immediately or spread sales out involves both a tax question and an investment question, this is a case where it helps to have a tax advisor and a financial advisor working from the same information rather than giving separate, disconnected recommendations. A tax-only view might favor spreading sales to manage NIIT and bracket exposure, while a purely investment-focused view might prioritize diversifying out of a concentrated position as quickly as reasonably possible. Reconciling those two perspectives is exactly the kind of conversation worth having before the lockup expires, not during the scramble immediately after.

A Reminder About Trading Windows and Company Policy

Beyond the lockup itself, many companies impose additional trading windows or blackout periods tied to earnings releases or insider trading policies, which can further constrain when shares can actually be sold even after the lockup formally ends. Checking the company's specific policy, not just the general lockup expiration date, is a detail worth confirming directly with the company's legal or compliance team before finalizing any sale timeline.

Concentration Risk Alongside the Tax Question

For many equity holders, especially early employees or founders, the shares becoming tradable after a lockup often represent a large share of total net worth in a single company's stock. The tax question, including NIIT, is only one piece of a larger decision that also involves concentration risk: how much of a household's overall financial picture should reasonably stay tied to one company's performance once there's a real opportunity to diversify. This isn't a tax question at all, but it's frequently discussed in the same breath as the tax planning because both considerations point toward similar decisions about timing and pace of sales.

Record-Keeping Before the Lockup Ends

Before the first sale after a lockup, it helps to have clean records of the cost basis for each tranche of shares, since basis can vary depending on when different grants vested or were exercised. Brokerage statements don't always track this accurately for equity compensation, particularly across multiple grant dates or option exercises, so reconciling basis against the company's own equity plan records before selling avoids reporting errors that can complicate the following year's return.

A Reasonable Timeline for This Kind of Planning

Given the number of moving pieces, tax modeling, concentration risk, trading windows, and basis reconciliation, most of this planning benefits from starting well before the lockup date itself rather than in the days immediately after shares become tradable. A reasonable target is beginning these conversations one to two quarters ahead of the known lockup expiration date, which leaves enough time to model different scenarios and make an informed decision rather than reacting under time pressure once the shares are already sellable.

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What Actually Counts as "Investment Income" for NIIT Purposes

The Net Investment Income Tax gets mentioned a lot in passing, usually as "the 3.8% surtax," without much explanation of what it actually applies to. It's worth breaking down in plain terms, because the answer surprises a lot of people the first time they run into it, usually in a year when something unusual happened financially.

The Short Version

NIIT is a 3.8% tax on the smaller of two numbers: net investment income, or the amount by which modified adjusted gross income exceeds $200,000 (single) or $250,000 (married filing jointly). It only kicks in once both conditions are in play, which is why it can seem to appear out of nowhere in a year with an unusual income event like a business sale or a large inheritance.

What Counts

Interest, dividends, capital gains, rental and royalty income, and income from passive business activities all count as investment income for this purpose. That last category surprises people the most. Someone who owns a stake in a business but isn't actively involved in running it day to day may find that income treated as passive, and therefore as investment income, even though it doesn't feel like "investing" in the traditional sense of buying stocks or bonds.

What Doesn't Count

Wages, self-employment income, and distributions from most qualified retirement accounts are excluded from net investment income itself. They still matter, though, because they count toward the MAGI threshold test even though they're not part of the investment income number. This is the part of the calculation that trips people up most often, because it means two different numbers are doing two different jobs in the same formula.

Why This Distinction Trips People Up

The two-part test is where the confusion usually starts. A person can have relatively little investment income and still owe NIIT if their wages alone push MAGI well past the threshold and they have even a modest amount of dividends or capital gains that year. Conversely, someone can have a large amount of investment income and owe no NIIT at all if their total MAGI stays under the threshold because their other income is low.

The IRS's own page on the tax lays out both halves of the test with more precision, including how trusts and estates are treated separately with a much lower threshold than individuals.

A Common Trigger: One-Time Events

Business sales, large stock sales, and sizeable inheritances that get partially liquidated are common one-year triggers, since they can push both the income number and the investment income number up simultaneously. Someone who has filed the same straightforward return for a decade can find themselves subject to NIIT for the first time purely because of a single transaction, with no ongoing change to their regular income.

For anyone navigating a situation like that, this educational guide walks through how the surtax interacts with business sales, equity compensation, 1031 exchanges, and inherited trusts specifically, using the same two-part framework described above.

The Role of Filing Status

Filing status changes the threshold significantly, and life events that change filing status, like a divorce finalized mid-year or the death of a spouse, can shift NIIT exposure without any change in the underlying income itself. This is one of the less obvious wrinkles in the calculation and one worth flagging to a tax advisor if a filing status change coincides with any kind of liquidity event in the same tax year.

Verify Before You Trust Advice

Because NIIT sits at the intersection of several different tax topics, it's an area where getting a second opinion from a CPA or tax attorney is reasonable, especially in a year with a major transaction. The AICPA is a good starting point for understanding what credentials to look for in a tax professional who handles this kind of work regularly, and the IRS's directory of tax professionals offers a way to verify credentials and standing before engaging someone new.

Understanding the mechanics ahead of time doesn't replace the advisor conversation, but it makes that conversation shorter and more useful, since the basic vocabulary is already out of the way before the meeting starts.

A Few Concrete Examples

It helps to see how the two-part test plays out in a few different situations. A salaried professional with a $220,000 salary and $15,000 in dividends has MAGI comfortably above the single-filer threshold, and the $15,000 in dividends is fully exposed to NIIT since it's smaller than the excess over the threshold. A retiree with $60,000 in Social Security and pension income plus $300,000 in capital gains from selling a long-held rental property has a very different profile: their MAGI is well above the threshold mostly because of the capital gain itself, but the calculation still compares net investment income against the excess over the threshold, and in this case a large share of that gain ends up exposed either way.

A third example: a passive investor in a small business who has no wages at all, just a distributive share of business income treated as passive, might still owe NIIT on that income even though it isn't "investment income" in the way most people picture that phrase, purely because it falls into the passive activity category under the tax code's definition.

Passive Activity Rules Add Another Layer

Whether business income counts as passive or active for NIIT purposes depends on rules that are separate from NIIT itself, generally tied to how much the owner materially participates in running the business day to day. Someone who inherited a stake in a family business but isn't involved in daily operations is a common example of income that ends up classified as passive, and therefore swept into net investment income, even though the underlying business is a genuine operating company rather than a passive investment vehicle in any conventional sense.

Why It's Worth Understanding Even If an Advisor Handles the Calculation

Nobody needs to become a tax expert to navigate a liquidity event well, but understanding the shape of the calculation, two separate numbers being compared, one of them the surtax base and the other the threshold test, makes it much easier to ask good questions and sanity-check an advisor's estimate. It also helps explain why two people with similar total income can have very different NIIT outcomes depending on the mix of wages versus investment income in their specific situation.

The Marriage Penalty Angle

Because the married filing jointly threshold, at $250,000, is less than double the single-filer threshold of $200,000, two individuals who each have investment income comfortably under the single threshold on their own can find themselves subject to NIIT once combined as a married couple. This is sometimes called a marriage penalty effect, and it's worth knowing about specifically for couples where both spouses have some investment income independently, since the combined return can look quite different from what either spouse's separate return would have shown.

Real Estate Professionals and the Passive Income Question

Real estate is one of the more nuanced areas of the passive activity rules referenced earlier. Someone who qualifies as a real estate professional under the tax code's specific test, generally requiring substantial time spent materially participating in real estate activities, may be able to treat rental income as non-passive, which changes how it interacts with NIIT. This status isn't automatic and depends on meeting specific hour and participation thresholds each year, which is exactly the kind of detail worth confirming with a tax advisor rather than assuming based on general familiarity with the rules.

Why Year-to-Year Variation Is Normal

Given how many moving pieces feed into the two-part NIIT test, from one-time capital gains to shifts in passive activity status to a change in filing status, it's normal for NIIT exposure to vary significantly from one year to the next for the same household. A person who owed NIIT last year because of a large capital gain might owe nothing this year if that gain doesn't repeat, and vice versa. Treating each tax year's exposure as its own calculation, rather than assuming this year will look like last year, keeps expectations realistic heading into any advisor conversation.

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The Overlooked Pages of a Purchase Agreement That Shape a Seller's Next Decade

Most people who read about business sales in the popular press focus on the deal value. It is the number that shows up in the headline. But sellers who have been through the process, and lawyers who advise them, will tell you that a bigger determinant of the seller's outcome over the following decade is a section that rarely makes the news: the restrictive-covenants block.

Buried in the middle of a purchase agreement, usually a few pages long, these provisions determine what the seller can and cannot do professionally after closing. They cover non-competition, non-solicitation of customers, non-solicitation of employees, non-disclosure, and often several related covenants. And they are usually drafted by the buyer's counsel to be as broad as the market will bear.

This is a general-audience walkthrough of what those pages actually do, what to look for, and where the trap doors are. It is educational reading, not legal or tax advice - every deal has specifics that only the seller's own advisors can address.

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What the block usually contains

A typical restrictive-covenant section covers:

A non-competition provision limiting the seller's ability to compete with the sold business

A non-solicitation of customers provision

A non-solicitation of employees provision

A non-disclosure or confidentiality provision

Related provisions on ownership of investments in competitors, and on cooperation with the buyer post-close

Each of these has scope, duration, and geographic parameters. Each has enforcement mechanics. Each interacts with the earnout, if there is one, and with the transition employment period, if there is one.

The interaction is where the surprises live.

The scope-of-activity trap

Non-competes are often drafted to prohibit "engaging in the business of the Company" for a defined period. What "engaging in the business" means is the question that determines whether the seller can consult, sit on boards, serve as an angel investor, or teach at a university without violating the covenant.

Broadly-drafted scope reaches all of those activities. Narrowly-drafted scope permits most of them. The negotiation between the two is where the seller's post-close options are decided.

The SEC's Investor.gov has general educational reading on how M&A affects executives who continue to be active in their industry. Legal counsel walking through the specific draft is the operational resource.

The customer non-solicit trap

Non-solicits of customers are often more restrictive than the non-compete for a seller who plans to stay active in the same industry. The non-compete may permit consulting; the non-solicit prohibits consulting for the specific customers of the sold business, which is often exactly who the seller would consult for.

Drafts frequently include prospective customers (people the company was pursuing) and affiliated companies of customers (parents, subsidiaries, sister companies). The scope of "customer" can be much broader than the seller initially understands.

The detailed writeup on restrictive covenant provisions covers the mechanics of the customer-non-solicit specifically.

The employee non-solicit trap

Employee non-solicits prevent the seller from hiring away key employees for a defined period. Drafts often extend to any employee, not just senior ones. Some drafts extend to former employees who left the company before the sale.

Sellers who plan to start or join a new venture in the same industry may find their most obvious hiring pipeline (former colleagues) is closed to them for the entire covenant period.

The tax allocation quietly built in

Restrictive covenants are typically allocated a portion of the purchase price under Section 197 of the Internal Revenue Code, and that allocation is ordinary income to the seller rather than capital gains. A large covenant allocation converts what looks like capital-gains sale proceeds into ordinary-income payments, at a materially higher tax rate for most sellers.

The buyer's initial draft often allocates more to the covenants than a seller would want. Tax advisors negotiate this alongside legal counsel. The AICPA publishes technical guidance CPAs reference for the specific accounting.

The timing trap

Non-competes drafted to run "from end of employment" rather than "from closing" can double or triple the effective restriction period if the seller has a multi-year transition employment agreement. A five-year non-compete plus a five-year employment agreement is effectively a ten-year restriction from closing.

Sellers often do not catch this until well after signing. Legal counsel with M&A experience catches it during drafting review.

The related timing question is what happens if you leave employment early. Some drafts accelerate the covenant to start from termination if the seller resigns for reasons the buyer does not consider "good reason." Others hold the covenant to the original schedule. The difference determines whether an early departure is manageable or catastrophic for the seller's post-close plans.

The choice-of-law question

The state law that governs enforcement of the covenants is specified in the purchase agreement. Different states enforce non-competes differently. The Federal Trade Commission has been active on federal non-compete policy in recent years, and state legislatures continue to move. What is enforceable today may be different in three or five years.

Choice-of-law matters most when the seller intends to change residency or when the buyer intends to enforce the covenants across state lines.

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What sellers do about it

Sellers who navigate this section well share a few patterns:

They engage legal counsel with specific M&A experience early in the process, ideally before the letter of intent is signed

They coordinate legal counsel with tax and financial advisors before signing the purchase agreement

They read the covenant block themselves after their counsel walks through it, and ask questions until they can explain each provision back

They negotiate carve-outs for specific activities they intend to continue post-close

They understand the interaction between covenants, earnout, and transition employment before signing

None of these are dramatic. All of them make a difference in the outcome years later.

For general educational reading on the seller side of the transaction, the educational resources at Capivise cover the topics sellers typically raise with their advisors, and the walkthrough on restrictive covenant provisions covers the specific block discussed here.

For sellers still building an advisor team, FINRA BrokerCheck provides regulatory records for registered financial professionals, and the SEC's Investor.gov has general educational reading on advisor selection.

Why the popular press misses this

The restrictive-covenant section is not glamorous. It does not lend itself to headline numbers. Its consequences unfold over years, not at closing. And it varies dramatically by state, industry, and deal specifics.

But if you talk to sellers a year or two after their deals close, the topic that most often comes up as "the thing I wish I had negotiated harder" is not the price. It is some element of the covenants. The scope was broader than they realized. The duration was longer than they thought. The customer non-solicit blocks the specific consulting work they wanted to do. The tax allocation cost them more than the negotiation would have.

Sellers reading this before their own signing have the opportunity to avoid those outcomes. That opportunity closes at signature.

Read the covenant block. Ask questions. Negotiate what does not fit. That is the whole discipline.

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How to Walk Through Restrictive Covenants With an M&A Attorney

Business sellers preparing for signing usually have their M&A attorney do a full walkthrough of the purchase agreement in the days before execution. The restrictive-covenant section of that walkthrough deserves specific attention. It is dense, it is technical, and it has consequences that unfold over years rather than at closing.

Below is a general-audience approach for how a seller can get the most out of that walkthrough. This is educational, not legal advice - your own attorney is the resource for the specific drafting of your specific agreement.

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Before the meeting: read the covenants yourself once

Even if the language is dense, read the covenant section before the meeting. Highlight the sentences you do not fully understand. Note the ones that mention specific numbers (years, geographic radius, percentage ownership).

You are not trying to negotiate on your own. You are preparing to ask targeted questions so the meeting is efficient. Coming into a covenant walkthrough having read the section once is dramatically more useful than coming in cold.

Question one: what specifically am I agreeing not to do

Ask the attorney to describe, in plain English, the specific activities the covenant prohibits. Not the language. The activities.

Something like: "So starting at closing, I cannot start or work for a company that competes with the sold business, defined as any business that does X, Y, or Z, anywhere in the United States, for five years. Is that a fair description?"

The attorney's rephrasing is where you catch drafting that reaches farther than you intended. If they say "and it also prohibits you from being an advisor to a competing company," and you did not know that, note it.

Question two: what are the exceptions built in

Even the strictest non-compete typically has some exceptions - passive investment up to a percentage, board service in non-competing industries, charitable activities. Ask for the exceptions in the current draft.

Then ask: what exceptions do sellers typically negotiate for that are not in this draft? Your attorney will have a list. Consider each against your post-close plans.

The detailed writeup on restrictive covenant provisions covers common exceptions and how they are typically drafted, if you want general background reading before the meeting.

Question three: how does the timing work

Ask when the non-compete clock starts. From closing? From end of employment? If from end of employment, is there a defined end-of-employment date, or is it triggered by termination of an employment agreement that may itself run for years?

Ask the same about the non-solicits. They often run on different clocks from the non-compete.

Ask about tolling. If a dispute arises and lands in court or arbitration, does the covenant period stop and restart when the dispute resolves? A "five-year covenant with tolling for disputes" can effectively be much longer.

Question four: how does the customer non-solicit define customer

The word "customer" in a non-solicit can mean many things. Ask specifically:

Anyone the sold business did business with in the last two years?

Anyone the sold business was pursuing at time of closing?

Anyone the sold business was in preliminary discussions with?

Parents, subsidiaries, and sister companies of any of the above?

Sellers who plan to consult in the industry post-close find that the non-solicit is often the more binding restriction. Understanding the scope of "customer" is how you know what your post-close options actually look like.

Question five: what is the tax allocation

Restrictive covenants are typically allocated a portion of the purchase price under Section 197. The IRS treats that allocation as ordinary income to the seller. Ask your attorney what allocation is in the current draft, and whether that allocation matches economic reality.

If the allocation is substantial, coordinate with your CPA before signing. Tax outcome differences at this stage can be significant.

Question six: what happens if things go wrong

Ask about the enforcement mechanics. What court or arbitrator hears disputes? Under what state's law? What is the standard of proof? What are the remedies (injunction, damages, attorney's fees)?

Ask about the blue-pencil provision. If a court decides the covenant is over-broad, does it narrow the covenant to what is enforceable, or does it strike the whole covenant?

Ask about the seller's protections. Can the buyer's counsel enforce the covenant vindictively? What is the recourse if that happens?

Question seven: how does this interact with the earnout and employment

If there is an earnout, ask how the covenants interact with earnout eligibility. If employment is required for the earnout to pay out, how does the covenant work if you leave employment before the earnout completes?

If there is a transition employment agreement, ask how termination (for cause, without cause, resignation, mutual separation) affects the covenants and the earnout separately.

These interactions are where deals go sideways after signing. Understanding them before signing is protection.

Question eight: what if the buyer sells the business

Ask whether the covenants are assignable. Buyers frequently sell the businesses they buy within a few years. If the covenants are freely assignable, they may end up being enforced by an entity you never agreed to grant covenants to.

Ask for language that limits assignment to sale of the whole business, or that requires renegotiation on transfer.

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After the meeting: write it down

Take the plain-English version of each provision, in your own notes, and read it against the actual drafting the next morning. Do the two match? If any provision surprises you when you re-read it, ask about it again before signing.

The gap between "what the attorney said" and "what the document actually says" is where signing mistakes happen.

Coordinating with your other advisors

The attorney handles the drafting. But the tax advisor should see the allocation, the wealth advisor should see how the covenants interact with your longer-term plans, and any earnout-related financial modeling should account for the covenant timing.

Getting all four (you, attorney, tax advisor, wealth advisor) on the same page before signing is how sellers preserve optionality after closing. This general reader on restrictive covenants covers the topics and how to frame them across the advisor team.

The Capivise educational library has a longer walkthrough of the specific provisions, framed as topics to raise with counsel.

For sellers still choosing or vetting an advisor team, FINRA BrokerCheck provides regulatory records for registered financial professionals, and the SEC's Investor.gov has general educational reading on advisor selection. The AICPA is the credentialing body for CPAs, whose local chapters can point sellers toward M&A-experienced tax advisors.

What the meeting is really for

The covenant walkthrough with your attorney is not primarily about being told what the document says. It is about the seller understanding the document well enough to make informed decisions about which provisions to negotiate, which to accept, and which to seek carve-outs for.

Reading a purchase agreement's covenant section is not something most sellers do more than once in a lifetime. Getting it right is the entire game.

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A Plain-English Explainer of Rollover Equity for Founders Considering a Private Equity Sale

Rollover equity comes up in almost every private equity buyout of a founder-led business, and it is one of the most consistently misunderstood parts of the transaction. This is a plain-English overview written for founders in the exploration phase of a possible sale, with pointers to where the topics belong in professional advisor conversations. It is educational content, not personalized recommendation, and it deliberately avoids specific structural guidance because the specifics depend on facts that belong in a professional review.

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What it is, without the jargon

Rollover equity means that instead of receiving 100 percent of the sale proceeds in cash, the seller takes some portion (typically 10 to 40 percent) in the form of equity in the acquiring entity or a post-transaction operating company. The sponsor asks for it because it keeps the founder aligned with the platform's future performance. The seller may agree to it because it can produce additional return if the platform grows and exits well.

The Wikipedia article on private equity covers the underlying business model of sponsors, and the Wikipedia entry on mergers and acquisitions covers the deal-structure context. Neither replaces a conversation with your own legal, tax, and financial advisors, which is where the specific structuring choices for your transaction belong.

The three things that actually matter

The details of rollover equity structures can get complicated. For founders in the exploration phase, three questions capture most of what matters.

First: how much cash do you actually need at closing? If you need 100 percent to accomplish your specific goals, the rollover is not for you and the conversation ends. If you need substantially less than 100 percent, some rollover is a topic worth exploring with your financial advisor.

Second: what would a good outcome on the rollover portion look like, and what would a bad outcome look like? The rollover is illiquid for three to seven years and depends on the sponsor's execution and market conditions at exit. Both outcomes need to fit inside a financial plan that still works for you if the rollover disappoints.

Third: are you actually willing to keep working in the business after the sale, and under what terms? Rollover structures usually come with employment expectations. If you were planning to fully exit and pursue other things, the rollover may not fit. If you are willing to keep operating for another five years, it may.

These are not decisions to make from a term sheet. They are decisions to make from a conversation with your financial advisor, your legal advisor, and (importantly) yourself about what you actually want out of the transaction.

What sponsors are optimizing for

Understanding the sponsor's perspective helps make sense of what they will and will not negotiate on. Sponsors are optimizing for three things.

Alignment with the operating founder. The rollover keeps you engaged with the platform's success. That is worth real money to them, because a founder who cashed out entirely is a very different operating partner than one who still has skin in the game.

Return on their fund's invested capital. The sponsor's model has a target return multiple over a target hold period, and everything about the transaction (purchase price, rollover structure, capital structure) is calibrated to hit that target.

Governance control. Sponsors want the ability to execute their strategy without needing to negotiate every decision with minority holders. That is why standard minority protections stop at tag-along rights and information rights, and rarely extend to consent rights on major transactions.

Understanding these three motivations makes the negotiation more productive. Asking the sponsor for something that helps you at their expense on one of these three dimensions will get resistance. Asking for something that helps you without materially changing their model usually gets a productive conversation.

Where the traps typically hide

Founders who complete a rollover transaction and are unhappy with the outcome usually identify one of three specific issues in retrospect.

The employment agreement was more constraining than they realized. Post-close, they discovered that the sponsor's operating model imposed reporting, approval, and behavioral requirements they did not anticipate. The topic to raise with your legal advisor: what does the employment agreement actually require, and does the day-to-day scope match what you want to be doing for the next five years?

The dilution schedule was faster than expected. Post-close, follow-on rounds, M&A equity issuances, and management equity plans reduced their rollover ownership faster than the base model assumed. The topic to raise with your legal advisor: what anti-dilution and participation rights protect the rollover, and what does the sponsor's likely growth trajectory imply for dilution over three years?

The second exit was slower and at a lower valuation than expected. Post-close, market conditions or platform underperformance produced an exit that delivered less than the base case. The topic to raise with your financial advisor: what does your financial plan look like if the rollover produces only a fraction of the base case return, and are you comfortable with that outcome?

None of these traps are exotic. They are the standard failure modes, and they are all avoidable with front-loaded advisor conversations and honest scenario planning before signing. The Capivise advisor match resources and the broader Capivise site provide starting points for identifying professionals who focus on this area, alongside the business sale advisor overview that covers the categories of advisors typically involved.

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What good advisor engagement looks like

For a rollover transaction, the founder benefits from three separate advisor relationships. A legal advisor who has structured similar transactions and can review the operating agreement in detail. A tax advisor who can analyze the transaction structure and the future tax consequences of the rollover. A financial advisor who can model the transaction's impact on the founder's overall financial plan under a range of second-exit outcomes.

All three should ideally be engaged before the term sheet is signed, not after. Post-signing conversations are much less useful than pre-signing conversations, because the negotiating leverage is highest before the term sheet becomes committed. The companion piece on rollover equity topics to review before signing covers the specific topics for each of these advisor conversations in more detail.

The typical fee for three advisors reviewing a mid-market rollover transaction is meaningful but small relative to the transaction size. Founders who invest in this level of advisor engagement typically report better outcomes than founders who rely on the buyer's counsel to explain what they are signing. That is not a controversial observation; it is standard for transactions of any complexity.

The uncomfortable truth about educational content on this topic

Nothing in this piece, or in any general educational content about rollover equity, can substitute for a professional review of your specific transaction. The topics are directionally useful. The specific answers, and how they apply to your situation, require someone who has read the actual term sheet and knows your specific facts.

The purpose of educational content is not to prepare you to negotiate your rollover yourself. It is to make you a better client of the professionals who will negotiate on your behalf: better questions in the initial engagement, better prioritization of the topics that matter to you, better follow-up on the analysis they produce.

The Capivise advisor match resources are one starting point for identifying qualified professionals in this area. The specific engagement, and the professional relationships that produce the specific advice, belong outside any general article and inside your own qualified advisor network. That is the version of using rollover equity content that actually produces value: as a preparation tool for advisor conversations, not as a substitute for them.

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Five Public Resources for Founders Considering a Rollover Equity Component in a Sale

Founders exploring a potential business sale usually start reading publicly available resources long before they engage professional advisors. That is a reasonable sequence: the first round of learning is free, and it produces better questions for the paid conversations that come next. The five resources below are the ones we point founders toward most often in the exploration phase, presented as educational information rather than personalized recommendation for any specific transaction.

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1. The SEC's Investor.gov

The SEC's Investor.gov site is a general-purpose investor education resource maintained by the U.S. Securities and Exchange Commission. It is aimed primarily at retail investors, and it covers the categories of professionals you may encounter in a transaction (registered investment advisors, broker-dealers, fiduciaries), the questions to ask before engaging one, and general concepts around investment and financial planning.

For a founder exploring a business sale, the value is in the sections on advisor selection and on general private securities topics. The site does not go deep on transaction structuring, but it provides a good vocabulary framework for the concepts you will encounter in advisor conversations.

Best for: General framework on advisors, fiduciary duty, and investment concepts.

Weakest at: Transaction-specific topics like rollover equity structuring.

2. FINRA BrokerCheck

FINRA BrokerCheck is the Financial Industry Regulatory Authority's public database of registered brokers and investment advisors. You can look up any advisor's registration history, disclosures, and disciplinary record before engaging them.

For a founder about to engage a wealth advisor or broker for post-sale planning, BrokerCheck is a five-minute due diligence step that is cheap to do and produces useful information. It is not a substitute for reference conversations, but it does surface any regulatory disclosures that would be worth asking about in a due diligence conversation.

Best for: Regulatory disclosure history on specific advisors.

Weakest at: Providing context on the disclosures (a single disclosure may or may not be meaningful; interpretation requires expertise).

3. The IRS website

The IRS website publishes the underlying statutes and general guidance for the tax code sections that come up in business sale transactions. Specific sections relevant to rollover equity include Section 351 (transfers to a corporation), Section 368 (reorganizations), Section 1202 (Qualified Small Business Stock), and various installment sale provisions.

For founders in the exploration phase, the IRS site is useful for understanding the vocabulary of the tax provisions your CPA will reference in structuring conversations. It is not a good source for how the provisions apply to your specific transaction: that requires a CPA with experience in similar structures. But knowing the sections by number and general purpose makes the CPA conversation more productive.

Best for: Vocabulary and general framework for tax provisions.

Weakest at: Applying the provisions to a specific transaction (which is why the CPA relationship matters).

4. The Wikipedia articles on private equity and mergers and acquisitions

The Wikipedia article on private equity and the Wikipedia article on mergers and acquisitions provide broad overviews of the deal-making landscape. They cover the different types of buyers, the typical structures, the vocabulary of due diligence, and the roles of the various professional advisors typically involved.

For founders unfamiliar with the private equity ecosystem, these articles are a fast way to build the mental model. They will not tell you which sponsor to engage or how to structure your specific transaction, but they will help you understand the questions to ask when you start meeting with potential buyers or their intermediaries.

Best for: Fast vocabulary and framework building.

Weakest at: Practical tactical guidance on specific decisions.

5. Founder communities and peer conversations

The most useful "resource" for many founders is not a website but a conversation with two or three founders who have completed a similar transaction in the last three to five years. Reference conversations with peer founders produce insight that no publicly available resource can: what the process actually felt like, what the advisor experience was like, what they wish they had known before signing.

Founder communities that facilitate these conversations vary by industry and geography. Local business councils, industry associations, and formal founder networks like Vistage or YPO are common venues. In many industries, informal introductions through mutual advisors are the more common path.

The value of peer conversations is qualitative rather than quantitative. They will not give you a structural recommendation. They will give you a texture for what the next twelve to eighteen months of your life will look like if you go through with a transaction, which is often more useful than any specific piece of advice.

Best for: Qualitative insight into the founder experience of a transaction.

Weakest at: Providing generalized guidance (each founder's experience is specific to their transaction).

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What these resources cannot do

None of the resources above, individually or together, is a substitute for engaging qualified professional advisors. Publicly available information is well suited to building vocabulary, understanding frameworks, and preparing to ask better questions. It is poorly suited to answering specific questions about your specific transaction, because the answers depend on facts that are not visible in a general article.

The purpose of using public resources during the exploration phase is to make the eventual advisor conversations more productive, not to replace them. A founder who has read the five resources above and can walk into a legal advisor conversation with vocabulary, questions, and priorities in mind gets a much better outcome from that conversation than a founder who is starting from zero. But both founders need the advisor conversation. The public resources are preparation, not a substitute.

The general resources at https://capivise.com are one starting point for identifying professionals who work on business sale transactions, alongside the advisor match tool and the business sale advisor overview. The companion piece on rollover equity topics to review covers the substantive topics that come up in advisor conversations about rollover equity specifically.

The exploration phase and the engagement phase

Most founders spend three to six months in the exploration phase before they are ready to engage professional advisors formally. During that time, public resources are the primary information source. The engagement phase is different: it is defined by the professional advisor relationships you build, the specific due diligence you do on your specific transaction, and the negotiation work that translates general concepts into a signed deal.

Recognizing which phase you are in is useful. The public resources are cheap and low-friction, but they cannot substitute for professional analysis of your specific facts. When you have reached the point where the general questions are answered and the specific questions are becoming urgent, that is the signal to move from exploration to engagement.

The five resources above are for the exploration phase. What comes after belongs with your qualified professional advisors, who can review your specific circumstances and translate the general principles you have absorbed into recommendations that fit your situation. That is the version of using public resources that produces the best outcomes: as a preparation tool for the professional relationships that come next, not as a replacement for them.

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What Deferred Depreciation Recapture Actually Means for a Real Estate Investor Over a Full Holding Period

The concept of deferred depreciation recapture is one of those tax topics that shows up in every 1031 exchange conversation and yet rarely gets explained in a way that survives the meeting. This piece is a plain-English walkthrough of what the deferral actually means as a lived experience for a real estate investor, why it matters over long holding periods, and what specific decisions it affects along the way.

Nothing that follows is tax advice. The specifics of any real situation require a licensed tax professional. What follows is educational framing that tends to make the tax professional's job easier.

Depreciation, briefly

When you own investment real estate, you claim depreciation against the rental income for tax purposes. The depreciation is a paper expense (no cash actually moves) that reduces your taxable income each year during the property's recovery period (27.5 years for residential rental, 39 years for most commercial).

If you paid 500,000 for a residential rental property (excluding land, which is not depreciable), you claim roughly 18,000 per year in depreciation. That 18,000 reduces your taxable rental income each year, which reduces your annual tax bill.

Over 27.5 years, the full 500,000 gets depreciated. Your basis in the property (for tax purposes) is now zero for the depreciable portion, plus whatever you paid for the land.

The depreciation is a real tax benefit during your holding period. It is also a deferred liability that comes due when you sell.

What "recapture" means

When you sell the property, the accumulated depreciation gets "recaptured." That means it is treated as gain and taxed at a specific rate. For most residential and commercial real estate, the applicable section is Section 1250 of the Internal Revenue Code, and the depreciation recapture is taxed at a maximum rate of 25 percent as "unrecaptured Section 1250 gain."

If you claimed 200,000 of depreciation over 15 years and sold the property, that 200,000 is recaptured as unrecaptured Section 1250 gain at up to 25 percent, producing up to 50,000 in tax on that portion alone. Any additional gain (from appreciation above your adjusted basis) is separately taxed at long-term capital gains rates.

The tax rate on recapture is different from (and often higher than) the standard long-term capital gains rate. That difference is what makes recapture a meaningful topic on any sale.

What "deferred" means in a 1031 exchange

A 1031 exchange lets you defer both the capital gains tax and the depreciation recapture by exchanging the relinquished property for a like-kind replacement property. You do not receive cash at the exchange (or you receive limited cash as "boot," which is taxable), and the gain and recapture ride onto the replacement property.

The key word is "defer." The liability has not gone away. It is now sitting on the replacement property, waiting to come due whenever you eventually sell that property in a taxable transaction.

If you 1031-exchange from Property A to Property B, and years later exchange again from Property B to Property C, the deferred recapture from Property A rides onto Property C. Every exchange defers the liability further; none of them eliminate it under current law, except through death and the associated stepped-up basis.

What the deferral means over decades

Here is where the practical implications compound. Over a 30 or 40-year holding period involving several 1031 exchanges, the accumulated deferred recapture and deferred capital gain can grow to a very large number. It is not unusual for a real estate investor who has actively 1031-exchanged for decades to have deferred tax liability equal to a substantial fraction of their current property portfolio value.

This is not a problem in itself. It is a feature of the 1031 rules, and it lets real estate investors preserve capital for reinvestment rather than paying tax at each transaction. But it is worth understanding the size of the deferred liability, because it changes the calculus of certain decisions.

Specifically:

Refinancing decisions. A cash-out refinance is generally not itself taxable. But the tax consequences of eventually selling the refinanced property still depend on the basis, and the deferred recapture is part of that picture. Understanding what a future taxable sale would produce helps clarify how much cash to pull out of a refinance without creating downstream problems.

Charitable giving decisions. Real estate with substantial deferred recapture can be attractive to donate to a qualified charitable organization or contribute to a charitable trust, because the charity generally does not pay tax on the deferred amounts and the donor may receive a deduction based on fair market value. The IRS charitable contribution guide covers general rules, though the specific structuring for real estate contributions involves substantial coordination with professional advisors.

Estate planning decisions. Under current law, real estate held until death generally receives a stepped-up basis, which eliminates the deferred recapture and gain for the heirs. This is one of the primary drivers of the "swap till you drop" strategy that some active real estate investors follow. Whether that strategy fits your specific estate plan and family circumstances is a decision to make with an estate planning attorney and tax advisor.

Divorce and marital dissolution decisions. Transfers of appreciated property between spouses in a divorce generally do not trigger recognition of gain, but the recipient spouse takes over the transferor's basis, meaning the deferred recapture and gain move with the property. Understanding the size of that hidden liability affects the actual value being transferred.

Move to a different state decisions. State-level tax treatment of the deferred recapture varies. If you 1031-exchanged in a state that conforms to federal treatment and then move to a state that does not, the state-level implications of any future sale differ from the federal implications. This is worth clarifying with a tax advisor before any interstate move that might precede a taxable sale of a 1031-exchanged property. General investor education on how state-level tax variation affects real estate investment decisions is available at Investor.gov.

The size of the surprise

The most common surprise for long-term real estate investors is discovering, in the year of a taxable sale, that the accumulated deferred recapture is much larger than they had internalized. A property that seems to be worth 1.5 million with a modest recent gain might carry 500,000 or more of deferred recapture from prior exchanges, producing a tax bill in the six figures on top of the current gain.

The surprise is preventable. It just requires the deferred liability to be tracked and reviewed periodically, rather than being treated as an abstraction that only matters at the end. See this educational guide for the specific coordination topics worth raising with your tax advisor to keep the deferred picture clear over the long holding period.

What tracking looks like in practice

Two habits that keep the deferred recapture picture clear over decades.

Annual reconciliation. Every year after your tax return is filed, update a running document that shows the accumulated depreciation on each property, the current adjusted basis, and the deferred recapture that would apply in a hypothetical taxable sale. This is the "state of the position" snapshot that lets you see how the liability is growing over time.

Periodic basis review. Every three to five years, sit down with your tax advisor and reconcile the running document against their records. Advisors change, records get transferred, cost segregation studies get done, and the basis picture can drift from the numbers you have in your head. Catching a discrepancy every few years is cheap; catching it decades later is expensive.

Neither habit is exotic. Both take a few hours a year. Both are what separates investors who reach retirement with a clear tax picture from investors who reach retirement and discover that the picture is much more complicated than they realized.

The one framing that helps most

Think of deferred recapture as an interest-free loan from the IRS that you took out at the moment you claimed depreciation. The loan gets rolled forward every 1031 exchange, at no interest cost during the deferral period. The loan comes due when you sell in a taxable transaction, or gets forgiven when you die (under current law).

That framing is not tax advice, but it captures the practical reality. The deferred recapture is real money that will eventually be repaid, or repaid effectively through the tax that would have been due at each prior transaction. Understanding it as a running balance rather than as an abstract concept tends to make the associated decisions clearer over long holding periods.

For anyone building a real estate portfolio with 1031 exchanges as a recurring tool, the periodic reconciliation habit and the mental framing of deferred recapture as a running balance are two of the most useful non-technical practices to adopt. Neither one requires you to become a tax expert. Both make working with your tax advisor more productive over the decades.

For general resources on coordinating with tax and financial advisors on real estate transactions, and for more on the specific topics worth raising in advisor meetings before complex transactions, the linked educational resources cover the coordination framework in additional depth.

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Five Publicly Available Resources on 1031 Exchanges and Depreciation Recapture Worth Reading Before Your First Advisor Meeting

Before you sit down with a tax advisor about a proposed 1031 exchange, an hour or two spent reading through publicly available resources tends to make the conversation dramatically more productive. Not because you are trying to become your own tax advisor (you are not), but because a shared vocabulary between you and the advisor lets the meeting focus on your specific coordination questions rather than on baseline definitions.

This is a curated list of five publicly available resources, ranked by how much they contribute to that shared vocabulary. Nothing on the list is a substitute for professional advice. Nothing below constitutes a recommendation for any specific transaction or strategy.

1. IRS Publication 544

The reference document on sales and dispositions of property, including like-kind exchanges. It is dense and it is written in tax-code prose, but it covers the specific mechanics of 1031 exchanges, depreciation recapture, and the interaction between them in the primary source.

Available at IRS.gov Publication 544. The specific sections most relevant to a 1031 exchange conversation are the ones covering unrecaptured Section 1250 gain, the treatment of boot, and the calculation of basis in like-kind exchanges.

If you read only one thing on this list, this is a reasonable pick, because it is the source document the rest of the ecosystem derives from. Its downside is that it does not walk through practical examples the way a good third-party explainer would; you may need to read the sections twice to extract the practical implications.

2. IRS Publication 946 on depreciation

The reference document on depreciation, including the specific recovery periods for real property, the mechanics of the Modified Accelerated Cost Recovery System (MACRS), and the treatment of depreciation on property acquired through a 1031 exchange.

Available at IRS.gov Publication 946. The section on the depreciation of property acquired in a like-kind exchange is what most people find useful, because it explains the split between carryover basis (depreciated on the relinquished property's remaining schedule) and excess basis (depreciated fresh on a new schedule).

Together with Publication 544, these two IRS publications cover most of the primary-source material a client needs to understand what a tax advisor will be walking through.

3. Form 8824 and its instructions

The actual form used to report a like-kind exchange to the IRS, along with the line-by-line instructions. Reading through the form before your advisor prepares it for you gives you a very concrete sense of what information the exchange will produce and what numbers will end up on your tax return.

Available at IRS.gov Form 8824. The instructions include worked examples that are easier to follow than the general prose in Publication 544, and the specific line items map directly to the numbers your advisor will discuss.

If you have never seen a Form 8824, spending 30 minutes reading through the form and instructions is one of the highest-return preparation exercises before a first advisor meeting.

4. SEC investor bulletin on Delaware Statutory Trusts

If your exchange includes a DST as a potential replacement property, the SEC's investor bulletin covers the general structure, the specific investor-protection considerations, and the standard due-diligence questions worth asking.

Available at SEC.gov investor bulletin on 1031 exchanges and DSTs. This is a shorter, more accessible read than the IRS publications, and it does not require prior tax vocabulary.

For clients considering DSTs, this document is what your financial advisor will assume you have some familiarity with. Reading it before the meeting means the DST-specific parts of the conversation can go deeper.

5. FINRA BrokerCheck

Not a 1031-specific resource, but the standard tool for verifying the professional background of any financial advisor you are considering working with on a 1031-related engagement (particularly for DST offerings, which are typically sold through registered representatives or investment advisers).

Available at FINRA BrokerCheck. The search is by name and returns registration history, disciplinary actions if any, and general professional background.

Independent of the specific transaction, this is a useful habit to build for any advisor engagement. If the advisor being recommended for a specific transaction has a history of complaints or disciplinary actions, that is worth knowing before you engage. For general guidance on advisor coordination and verification, the educational guide from Capivise covers the coordination framework in more depth.

What to skip

Two categories of publicly available material that consistently produce more confusion than clarity for first-time exchangers.

Marketing content from qualified intermediaries and DST sponsors. These pieces are usually accurate but heavily framed toward selling the specific service or offering. They tend to emphasize the benefits and minimize the coordination complexity. Read them after you have read the IRS publications, not before.

Real estate investor forums and social media discussions. These can be useful for anecdotal color but frequently contain inaccurate or outdated tax information. What was true about 1031 exchanges before the 2017 Tax Cuts and Jobs Act is not necessarily true after it, and the volume of stale advice on forums is high.

The pattern that works: read the primary sources first (IRS publications, Form 8824), then read one or two well-known third-party explainers for a plain-English overview, and only then look at the marketing material for specific service providers or sponsors you are considering.

What the reading is for

None of the reading turns you into a tax advisor. That is not the point. The point is to arrive at the first meeting with your advisor already understanding what "carryover basis" means, what "boot" is, what "unrecaptured Section 1250 gain" refers to, and what the general structure of a 1031 exchange looks like.

With that shared vocabulary in place, the meeting can spend its time on your specific coordination questions instead of on definitions. You get a more productive meeting, and the advisor's time is better spent on the parts that require their expertise rather than on general education you can absorb from the primary sources on your own time.

The specific coordination questions you bring to the meeting will vary by your situation, but they tend to fall into a few recurring categories: what does the deferred picture look like specifically for my property; what happens if the exchange partially fails; how does the choice between direct property and DST interact with my broader portfolio; and what documentation will I need to preserve for the long term. Any tax advisor experienced with 1031 exchanges will have opinions on each of these that are worth hearing, but the value of hearing them depends on you being ready to engage with the answers rather than absorbing the vocabulary in real time.

The one habit worth adopting before any complex transaction

Before any complex financial transaction (1031 exchange, business sale, equity liquidity event, inheritance settlement), spend two hours reading the primary sources for the specific transaction type. Not marketing content, not forum discussions, but the actual government publications or industry-standard reference documents.

The habit takes an evening. It changes the character of every advisor meeting that follows, because you arrive with baseline literacy in the vocabulary and mechanics rather than having to acquire that literacy through the advisor's time. Over a lifetime of transactions, the compounding effect is significant.

For more on the coordination pattern between clients and advisors on complex tax-adjacent transactions, the educational resources at Capivise cover the topic-review framework in additional detail. As always, none of the reading substitutes for the actual professional advice your specific situation will require.

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Why Inherited Brokerage Accounts Surprise Heirs at Tax Time

In April, every year, a measurable number of people who inherited a brokerage account in the previous calendar year sit down with their tax return and feel the same surprise. Sometimes the surprise is a 1099-B showing what looks like a much larger capital gain than they expected. Sometimes it is a notice from the IRS questioning the basis they reported. Sometimes it is the discovery that a sale they made in good faith now needs to be re-examined with help from a tax advisor who was not originally part of the conversation.

The surprises are mostly preventable. They tend to come from a small number of recurring patterns, each one tied to a part of the inherited brokerage process where the heir did not know what to ask in advance. This piece is a plain-language walk through those patterns, written from a guide-style perspective for readers preparing to navigate the situation themselves. It is educational and does not provide tax, legal, accounting, or financial advice.

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Surprise 1: the brokerage's basis figures were never updated

A brokerage firm is responsible for updating its internal cost-basis records when an account passes to an heir under the federal stepped-up basis rule. The update is not automatic. The brokerage needs documentation of the death (typically a copy of the death certificate and a letter from the executor of the estate), and even after receiving the documentation it may take days or weeks to process. Some brokerages process the update only after the account itself has been re-registered in the heir's name, which is sometimes a separate, slower process.

If the heir sells any holdings before the basis update has been processed, the 1099-B that the brokerage sends at year-end will reflect the pre-death basis, not the stepped-up basis. The heir's reported gain will look much larger than the gain they actually have under federal tax rules. The IRS receives the same 1099-B and has no independent way to know that the basis should be different.

The fix in this case is to file the return with the correct basis (the stepped-up basis), attach the documentation that supports it, and be prepared to respond to any inquiry from the IRS. A tax advisor experienced with inherited accounts can usually handle this without difficulty. The frustration is that it could have been avoided by getting a corrected cost-basis report from the brokerage before any sale was executed. The SEC's investor.gov page on brokerage accounts and the FINRA consumer information on inherited accounts cover the broader context.

Surprise 2: a sale that triggered a state-level tax the heir did not expect

Federal tax treatment is one thing. State tax treatment is a separate layer that varies considerably across the country. Some states impose an inheritance tax on the heir directly. Some have estate taxes with thresholds different from the federal thresholds. Some have specific rules that apply to certain asset classes.

The most common state-level surprise is the discovery that the heir's state taxes inheritance differently than the heir assumed. The default assumption among many heirs is that the federal stepped-up basis means there is no tax on the inherited assets. In some states this is approximately true. In others, the state imposes its own tax on the inheritance event itself, which is independent of the federal capital gains treatment.

A tax advisor licensed in the heir's state of residence is the source of the correct answer here. The Tax Foundation's overview of state inheritance and estate taxes is a useful background read for understanding the high-level variation across jurisdictions.

Surprise 3: the inherited IRA had different rules than the inherited brokerage account

A common pattern is for an heir to inherit both a taxable brokerage account and a traditional IRA from the same original owner. The basis step-up rule that applies to the brokerage account does not apply to the traditional IRA in the same way. The IRA contains pre-tax dollars that are taxed as ordinary income to the heir when distributions are taken, and the federal rules around required minimum distributions and the timing of those distributions are different from anything that applies to a taxable account.

The heir who treats the two accounts as if they followed the same rules will sometimes pay more tax than necessary, or pay tax later than they had to, or trigger a penalty for not following the IRA-specific distribution rules. The IRS Publication 590-B on distributions from individual retirement arrangements is the federal reference for the inherited IRA rules under current law.

A tax advisor experienced with both kinds of inherited accounts will set up a coherent plan for both. The longer educational piece at a guide to inherited account topics covers the brokerage side in more detail.

Surprise 4: the executor's valuation did not match the brokerage's records

For estates that required a formal valuation (often when the estate exceeds the federal estate tax filing threshold), the executor of the estate has a valuation report with specific dollar values for each asset. The brokerage has its own internal records of date-of-death valuations, which it uses to update the basis.

If the two figures do not match, the heir is left with a documentation problem. The 1099-B from the brokerage will reflect the brokerage's basis. The estate's records will reflect the executor's valuation. A tax advisor can reconcile the two, but the reconciliation is easier if the heir noticed the discrepancy before any sale was executed.

The general background on how the alternate valuation date election and other rules affect the basis figures is covered in the IRS Publication 551 on basis of assets.

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Surprise 5: an unrelated tax decision interacted with the inheritance

The fifth pattern is the broadest. The heir made a decision about something else during the year (a Roth conversion, a sale of other appreciated property, a charitable contribution, a change in marital status) without thinking through how it would interact with the inheritance situation. The interaction shows up at tax time as a surprise.

This is the most preventable surprise of the five, because the conversation with the tax advisor in the year of inheritance should cover the heir's whole tax situation, not just the inherited account. A good advisor will ask about other income, other taxable events under consideration, and other planning decisions in the same conversation, precisely because the interactions can be significant.

The AICPA professional standards page is useful background on what a qualified tax advisor is required to do under their professional standards. The expectation that an advisor considers the whole tax picture is part of those standards.

What ties the five together

The thread running through all five surprises is the same one. The heir treated the inheritance as if it were a fact that resolved itself, when in practice the inheritance is the start of a process that needs ongoing coordination among the brokerage, the executor of the estate, and the heir's own tax advisor. The surprises happen when one of those three is operating with information that the other two have not yet confirmed.

The fix in each case is the same one: a conversation early in the process, with the right professionals, supported by organized documentation, that confirms the basic facts before any decisions are executed. Two hours of work in the months following the inheritance prevents most of the surprises that show up in April.

A few external resources worth reading first

For an heir preparing to deal with an inherited brokerage account, a few short reads from non-Capivise sources are useful background:

The IRS Publication 559 on survivors, executors, and administrators is the federal reference for the overall tax situation following a death.

The SEC investor.gov page on inherited accounts covers the consumer-facing context for the brokerage side.

The NAPFA fee-only advisor directory is a way to find independent fiduciary advisors who do not receive commissions on the products they recommend, if the heir is looking for a specific kind of advisor relationship.

These are public, free references. Reading any one of them changes the quality of the questions the heir can ask.

What this article does and does not do

This article is an educational guide. It describes patterns that produce tax-time surprises for heirs of brokerage accounts, and topics worth raising with a tax advisor in advance. It does not provide tax, legal, accounting, or financial advice. Every situation depends on facts an appropriately licensed professional needs to verify for the specific situation.

The short version

Five recurring surprises that catch heirs of brokerage accounts at tax time: unprocessed basis updates, unexpected state-level treatment, conflated brokerage and IRA rules, brokerage-versus-executor valuation discrepancies, and unrelated tax decisions that interact with the inheritance. All five are mostly preventable with an early conversation with a tax advisor, supported by the documentation described in a guide to inherited account topics. The cost is a few hours of work. The benefit is fewer surprises in April.

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Five Resources Heirs Can Read About Stepped-Up Basis Before Their First Advisor Meeting

An heir preparing for a first meeting with a tax advisor about an inherited brokerage account is often hungry for a quick primer on the rules. The rules sound simple ("the basis steps up to the date-of-death value") but the implementation has layers, exceptions, and interactions that take a few hours of reading to understand even at a high level. The advisor will fill in the gaps in the meeting; reading the basics in advance changes the quality of the conversation.

Below is a curated list of five resources, all free, all from independent or government sources, that cover the stepped-up basis rule and the surrounding inheritance tax landscape in plain language. The list is annotated for what each resource covers and why it is worth reading first. The piece itself is educational and does not provide tax, legal, accounting, or financial advice.

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1. IRS Publication 551, Basis of Assets

The single most authoritative source on the federal rules for the basis of inherited property is IRS Publication 551. It is written for taxpayers (not for professionals), it is updated annually, and it covers the basis rules across multiple acquisition scenarios including purchase, gift, and inheritance.

For heirs, the relevant chapter is the section on property received from a decedent. It covers the general date-of-death rule, the alternate valuation date election, special rules for property used in farming or other specified purposes, and the holding period treatment for inherited property. The publication is short enough to read in an evening, and it is the document the IRS itself uses to explain the rules to the public.

The companion publication, IRS Publication 559 on survivors, executors, and administrators, is the federal reference for the broader tax situation following a death. It covers what tax returns need to be filed, who is responsible for filing them, and what documentation needs to be retained.

2. The Investor.gov primer on inherited accounts

The SEC's investor.gov consumer information site is written for individual investors rather than for tax professionals. Its coverage of inherited accounts is less detailed than the IRS publications, but it is also much more accessible. The site explains what a brokerage account is, what an inherited account is, what a transfer-on-death registration is, and how the basic process of inheriting a brokerage account typically unfolds.

For an heir who is unfamiliar with brokerage account mechanics in general, the investor.gov material is a useful starting point before any of the tax-specific reading. It also covers the broader topic of how to evaluate a financial advisor, which is relevant for heirs who are choosing one for the first time.

3. The FINRA consumer information on inherited accounts

FINRA is the self-regulatory organization for broker-dealers, and it publishes consumer-facing information on how brokerage firms are supposed to handle inherited accounts. The material covers what the heir can expect from the brokerage in terms of process, what documentation is typically required, and what the timeline of the account transfer typically looks like.

For an heir trying to understand whether the brokerage is handling the inheritance correctly, the FINRA material is a useful benchmark. It is not legal advice, but it is the source that most brokerage compliance teams use to set their own expectations.

The companion site, FINRA BrokerCheck, lets the heir verify the registration and disciplinary history of any broker or brokerage firm. For heirs who are considering whether to keep their inherited assets at the current brokerage or move them, BrokerCheck is a useful research tool.

4. The AICPA's tax practice resources

The American Institute of CPAs publishes professional standards and guidance for tax practitioners, much of which is publicly available. The general resources at the AICPA cover how a CPA approaches an inheritance tax engagement, what the heir can expect from the relationship, and what the professional standards of care look like.

For an heir preparing to evaluate one or more potential tax advisors, the AICPA material is useful background. It is not advice in itself, but it explains what a qualified tax advisor is required to do under their professional standards. The framing helps the heir distinguish a thorough advisor from a less thorough one.

5. The Wikipedia entry on cost basis

The Wikipedia entry on cost basis is a plain-language summary of the broader concept of basis in tax and investment contexts. It covers how basis is established, how it is adjusted over time, and how the basis step-up rule fits into the broader framework.

For heirs who have not previously had to think about basis at all, the Wikipedia entry is a useful conceptual primer. It is general and not specific to any particular jurisdiction's rules, but the concepts it covers are the ones the IRS publications take for granted. Reading the Wikipedia entry first makes the IRS publications easier to follow.

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A practical reading order

For an heir who has roughly an evening of reading time before the first advisor meeting, the order that works well is:

The Wikipedia entry on cost basis, to establish the general concept.

The investor.gov material on inherited accounts, to establish the brokerage-process context.

The relevant chapter of IRS Publication 551 on property received from a decedent, to establish the federal tax framework.

Skim the FINRA consumer material on inherited accounts and the AICPA resources, mostly to understand what to expect from the brokerage and from the advisor.

This sequence is about three hours of reading for someone unfamiliar with the topic, and an hour for someone who has at least passing exposure to investment accounts. The longer educational overview at Capivise's educational overview on inherited brokerage accounts is a useful complement that pulls the threads together with the questions to ask an advisor.

What this reading does and does not do

This list is educational. It points heirs to free, independent, or government-source reading on the stepped-up basis rule and the broader inheritance tax framework. It does not provide tax, legal, accounting, or financial advice. Every situation depends on facts an appropriately licensed professional needs to verify for the specific facts.

For heirs who do not yet have an advisor identified, the platform-based matching service at Capivise is one example of how independent fiduciary advisors are typically matched with individuals dealing with inheritance and windfall situations.

The short version

Five free, independent resources cover the stepped-up basis rule and the surrounding inheritance landscape well enough to prepare for a first advisor meeting: IRS Publication 551, the investor.gov primer on inherited accounts, the FINRA consumer information on inherited accounts, the AICPA professional standards materials, and the Wikipedia entry on cost basis. An evening of reading in a sensible order changes the quality of the conversation with the advisor in measurable ways. The advisor's time is not wasted on terminology, and the heir leaves the meeting with the right answers to the right questions.

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What an ISO Disqualifying Disposition Actually Looks Like on a Tax Return

The tax mechanics of an ISO disqualifying disposition are often described in summary form: "the spread becomes ordinary income, the rest is capital gain." That is accurate as far as it goes, but the line-by-line implementation on the tax forms is where the details actually live, and a lot of confusion would lift if employees saw the form-level picture before having the advisor conversation.

This is an educational walk-through of how a disqualifying disposition shows up on the relevant tax forms, with the form numbers and box references so the picture becomes concrete. The article does not provide tax, legal, accounting, or financial advice; every decision should be reviewed with appropriately licensed professionals familiar with the specific facts.

The Forms Involved

A disqualifying disposition typically touches four forms.

Form W-2: the employer reports the ordinary income portion of the disposition in the year of the sale. The amount appears in Box 1 (wages) and is also reported in Box 12 with code "V" (or in some cases without a specific code, depending on the employer's payroll system).

Form 1099-B: the brokerage reports the sale of the shares. The form shows the gross proceeds and the cost basis as known to the brokerage. The brokerage's reported cost basis is usually just the exercise price (the strike paid), which understates the actual cost basis for tax purposes.

Form 3921: this is the form the employer issued for the original ISO exercise. It is informational. It does not get filed with the employee's return but is the canonical record of the exercise date, exercise price, and fair market value on the exercise date.

Form 8949 (and Schedule D): the employee reports the sale on Form 8949 with the corrected cost basis, and the totals flow to Schedule D as part of the capital gains calculation.

How the Income Splits

For a disqualifying disposition, the employee's tax return needs to show:

The ordinary-income portion: the lesser of (a) the spread at exercise (fair market value at exercise minus exercise price) or (b) the gain from sale (sale price minus exercise price). This appears in wages and is taxed at ordinary rates.

The capital-gain portion: the difference between the sale price and the fair market value at exercise. This appears on Form 8949 and Schedule D and is taxed as either short-term or long-term capital gain depending on the time from exercise to sale.

In most cases where the stock has appreciated from exercise to sale, the ordinary-income portion is simply the spread at exercise (the full FMV-at-exercise minus exercise-price) and the capital-gain portion is sale-price minus FMV-at-exercise.

In cases where the stock has declined from exercise to sale, the ordinary-income portion is reduced to match the actual gain, and there may be no capital-gain portion (or even a capital loss).

The Cost-Basis Reconciliation Step

The single most common error on disqualifying-disposition tax returns is in the cost basis reported on Form 8949. The brokerage typically reports the cost basis as just the exercise price paid. The actual cost basis for tax purposes is the exercise price plus any amount that was already taxed as ordinary income (which is the ordinary-income portion of the disposition).

If the cost basis is not adjusted upward, the employee will pay tax twice on the ordinary-income portion: once as wages on the W-2, and again as capital gain on Form 8949.

The adjustment is straightforward but easy to miss. The IRS instructions for Form 8949 cover the mechanics; the IRS guidance on stock-based compensation provides background. A tax advisor familiar with equity compensation handles this adjustment as a matter of course.

The AMT Side of the Return

For employees who exercised ISOs in a prior year and held the shares (creating an AMT adjustment in the year of exercise), a disqualifying disposition in a later year affects the AMT calculation in that later year as well.

The mechanics:

In the year of the original exercise, Form 6251 included the spread at exercise as an AMT adjustment. The employee may have paid AMT in that year because of the adjustment, and an AMT credit was created to offset future regular tax.

In the year of the disqualifying disposition, the spread is recognized as ordinary income for regular tax purposes. For AMT purposes, the spread is generally no longer an adjustment (because the income is now ordinary for both regular and AMT). The AMT cost basis of the shares is therefore reduced to match the regular cost basis.

The interaction can produce a refund of some of the previously-paid AMT through the AMT credit, but the timing and amount depend on the specific facts. The advisor walks through the Form 6251 for the year of disposition and any prior-year AMT credit balance available.

State Tax Forms

State tax returns typically follow the federal characterization of the income but with state-specific sourcing rules. For employees who lived in multiple states between exercise and disposition, the state-level reporting can involve allocating the ordinary-income portion across states based on where the employee earned the income.

The state-specific sourcing rules vary. California's rules on stock-based compensation income, for example, are described on the California Franchise Tax Board's website. Other states have their own guidance, and a tax advisor with multi-state experience handles the allocation.

A Worked Example, Form by Form

To make the mechanics concrete, consider a hypothetical employee:

ISO grant: 1,000 shares at an exercise price of $5 per share, granted three years before the disposition

Exercise: 1,000 shares exercised one year before the disposition, when the fair market value was $30 per share

Disposition: 1,000 shares sold for $40 per share, less than one year after exercise (so this is a disqualifying disposition due to the one-year-from-exercise clock not being met)

The form-by-form picture:

Form W-2 for the year of disposition: includes $25,000 of additional wages, representing the spread at exercise ($30 minus $5, times 1,000 shares).

Form 1099-B from the brokerage: shows gross proceeds of $40,000 and cost basis of $5,000 (the exercise price).

Form 8949: reports the sale with an adjusted cost basis of $30,000 (the original $5,000 exercise price plus the $25,000 of ordinary income that was already taxed). The capital gain on Form 8949 is $10,000 ($40,000 proceeds minus $30,000 adjusted basis). Because the holding period from exercise is less than one year, this is a short-term capital gain.

Schedule D: includes the $10,000 short-term capital gain, taxed at ordinary rates.

Form 6251: in the year of disposition, the AMT adjustment for the original exercise is reversed, and any AMT credit from the original exercise year may be applied against the year's regular tax.

Net result: the employee recognizes $25,000 of ordinary income in wages, plus $10,000 of short-term capital gain (taxed at ordinary rates). Total recognized income for the disposition is $35,000, all taxed at ordinary rates.

If the same employee had waited an additional month for the one-year-from-exercise clock to complete and the two-year-from-grant clock was also complete, the disposition would have been qualifying. The recognized income would have been $35,000 of long-term capital gain, taxed at the favorable rate. The tax-rate difference can be significant.

The longer guide on disqualifying disposition of ISOs and topics to review with your tax advisor, as a free educational resource by Capivise, covers the underlying mechanics in more depth.

Where the Real-World Complications Show Up

The worked example above is the clean case. Real-world dispositions often have additional complications:

Multiple exercise dates: an employee who exercised tranches of ISOs across multiple years has multiple holding-period clocks running. A single sale can include some lots in qualifying-disposition status and others in disqualifying-disposition status. The cost-basis tracking has to be done lot by lot.

Partial sales: an employee who sells only some of the ISO shares has to identify which lots were sold (FIFO is the default; specific identification is possible with brokerage support). The choice can affect the tax character of the sale.

Wash sale rules: if the employee buys substantially identical shares within 30 days before or after a sale at a loss, the wash sale rules can disallow some of the loss for current-year tax purposes.

State residency changes: as noted, multi-state employees have to allocate the ordinary-income portion across states based on residency rules.

Each of these is a known pattern that a tax advisor with equity compensation experience handles routinely. The point of the advisor conversation is to surface which complications apply to the specific situation.

Where to Read More

For the broader topic-of-conversation framing for the advisor meeting, the longer guide on disqualifying disposition of ISOs and topics to review with your tax advisor covers the framework. The IRS Publication 525 is the canonical IRS reference for ISO taxation, and the Financial Industry Regulatory Authority's investor education on equity compensation covers the broader regulatory background. The SEC's investor.gov resources cover the public-facing framework, and the AICPA's resources for financial professionals cover the practitioner side of the work.

The Short Take

A disqualifying disposition touches Form W-2 (for the ordinary-income portion), Form 1099-B (for the gross proceeds), Form 8949 and Schedule D (for the capital-gain portion), and possibly Form 6251 (for the AMT effects). The most common error is failing to adjust the cost basis on Form 8949 to include the ordinary-income portion that was already taxed as wages, which leads to double taxation.

The worked example above shows the form-by-form picture for a hypothetical employee. Real-world dispositions add complications around multiple lots, partial sales, wash sale rules, and state residency. Every decision involving ISO dispositions and the related tax mechanics should be reviewed with appropriately licensed professionals familiar with your specific situation.

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Educational Resources for Employees Navigating ISO Holding Periods

The first time an employee encounters incentive stock options, the documentation that comes with the grant is dense and the underlying tax mechanics are intricate. Building a working understanding before the first exercise decision is one of those investments of time that pays off across the entire option's life. The resources below are the ones that hold up best for self-directed background reading, organized by what they actually cover.

This is an educational roundup. None of the resources listed (including this article) provide tax, legal, accounting, or financial advice. Every decision involving ISOs and the related tax mechanics should be reviewed with appropriately licensed professionals familiar with the specific facts.

1. The IRS Publication 525 on Taxable and Nontaxable Income

The canonical IRS reference on the taxation of stock options is buried inside Publication 525. The publication covers wages, salary, and various forms of employee compensation, with sections specifically devoted to ISOs and to non-qualified stock options. The treatment is dense and written for a professional audience, but the framework it describes is the authoritative source for how the federal tax rules apply.

What it covers well: the holding-period requirements, the AMT adjustment for ISO exercises, the treatment of qualifying versus disqualifying dispositions, the form-level reporting.

What it does not cover: state tax rules, the practical decision factors that surround the tax mechanics, planning techniques.

The publication is updated each year and is available on the IRS website.

2. The Financial Industry Regulatory Authority's Investor Education on Stock Options

FINRA's investor education materials include a section on stock options and equity compensation that is written for a less specialized audience than the IRS publications. The framing is practical: what stock options are, how vesting works, what the holding-period decisions look like, and what kinds of questions to bring to a financial professional.

What it covers well: the conceptual framework, the practical questions employees encounter, the connection between equity compensation and broader financial planning.

What it does not cover: the specific tax mechanics in IRS-level depth, state tax sourcing, the AMT consequences of exercise-and-hold strategies.

The materials are available through the FINRA investor education center.

3. The SEC Investor.gov Resources on Employee Stock Options

The SEC's public investor education site includes resources on employee stock options aimed at retail investors and employees. The treatment is broader than the FINRA materials and covers both compensation-related topics and the regulatory framework around insider trading, blackout periods, and other restrictions that can affect when employees can sell their shares.

What it covers well: the regulatory framework, restrictions on employee sales, the broader picture of equity compensation as part of a financial life.

What it does not cover: the tax mechanics in any depth.

The materials are available on the SEC investor.gov site.

4. The California Franchise Tax Board's Guidance on Stock-Based Compensation

For California residents (and for employees who worked in California at any point during the option's life), the California Franchise Tax Board publishes guidance on how state income tax applies to stock-based compensation. The rules differ from the federal rules in several specific ways, and California's treatment is one of the most-cited state examples because so many tech employees have California ties.

What it covers well: the state-tax sourcing of ISO and non-qualified stock option income, the interaction with residency, the difference between California and federal treatment.

What it does not cover: other states' rules.

The guidance is available through the California Franchise Tax Board website. For employees in other states, the equivalent state revenue department's guidance is the right starting point.

5. The AICPA's Resources on Tax Practice and Equity Compensation

The American Institute of Certified Public Accountants (AICPA) publishes practice-oriented materials on tax topics including equity compensation. The materials are written for CPAs but are accessible to motivated self-readers. The treatment covers the tax mechanics, the practitioner-side considerations, and the planning techniques that pair with various compensation structures.

What it covers well: the depth of treatment, the practitioner-grade analysis, the connection between tax planning and broader financial planning.

What it does not cover: the consumer-facing simplification that some other resources provide.

The materials are available through the AICPA's resources for CPAs and financial professionals.

What These Resources Do Not Replace

Even the best self-directed reading does not replace a conversation with a qualified tax advisor and, for the broader picture, a qualified wealth advisor or equity compensation specialist. The resources above build a working understanding. The advisor conversation translates that understanding into a specific plan tailored to the employee's situation.

The reason for the distinction is that ISO tax mechanics are highly fact-dependent. The same grant terms can produce very different optimal exercise and sale plans depending on:

The employee's other income for the relevant years

The employee's state of residency at each relevant date

The employee's cash needs and broader financial picture

The employer's stock outlook and any plans for liquidity events

The employee's risk tolerance for concentration

Self-directed reading can teach the framework. The fact-specific decision requires a professional who has reviewed the specific facts and has the appropriate credentials.

A Note on Verifying Advisor Credentials

When the time comes to engage a tax advisor or wealth advisor, verifying credentials is a step worth taking. The tools available include:

The SEC's investment adviser public disclosure tool, which covers SEC-registered and state-registered investment advisers

The FINRA BrokerCheck tool, which covers broker-dealer representatives

The AICPA's CPA Verify tool, which verifies CPA credentials

The Certified Financial Planner Board's verification tool, which verifies CFP designations

This kind of educational platform at Capivise covers the broader framing of advisor relationships and the questions worth asking before engaging. The longer guide on disqualifying disposition of ISOs and topics to review with your tax advisor covers the specific tax mechanics that an advisor conversation would walk through.

How to Use the Resources Effectively

A reading order that has worked well for many self-readers:

Start with the FINRA investor education for the high-level framing. The materials are written for non-specialists and build the vocabulary.

Move to the SEC investor.gov resources for the broader regulatory framework.

Read the relevant IRS Publication 525 sections on stock options for the federal tax mechanics. Take notes; the treatment is dense.

Look up the relevant state revenue department's guidance on stock-based compensation, if any.

For deeper analysis, read the AICPA practitioner materials.

The total reading time for a thorough first pass is several hours. The investment is worthwhile because subsequent advisor conversations are more efficient and the employee can ask better questions.

What to Bring Forward to an Advisor Meeting

After the self-directed reading, the documents and questions worth bringing to an advisor meeting include:

A summary of the grant terms (grant date, exercise price, vesting schedule)

Records of any prior exercises

The most recent W-2 and tax return

A short list of personal-situation factors (cash needs, residency, risk tolerance)

A list of specific questions the self-directed reading raised

The Capivise questions to ask an advisor page covers the broader framing of an advisor relationship and the kinds of questions worth bringing.

Where to Read More

The longer guide on disqualifying disposition of ISOs and topics to review with your tax advisor at Capivise covers the underlying mechanics in more depth. The IRS Publication 525, the FINRA investor education center, the SEC investor.gov resources, and the AICPA's resources for financial professionals are the four canonical external sources for ongoing learning.

The Short Take

Building a working understanding of ISO holding periods and the related tax mechanics is worth the few hours of self-directed reading it takes. The IRS, FINRA, SEC, state revenue departments, and the AICPA all publish useful materials at different levels of depth. The materials build the framework; the advisor conversation translates the framework into a specific plan. Every decision involving ISOs and the related tax mechanics should be reviewed with appropriately licensed professionals familiar with your specific situation.

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What a Strong Advisor Continuity Plan Looks Like

When a financial advisor relationship is expected to last for decades, the continuity arrangements behind that relationship matter as much as the advisor's individual credentials. Most clients never see the continuity plan that governs their account, and many firms treat it as an internal document rather than something to share during engagement. This piece walks through what the document typically includes when a firm has engaged with the topic in depth, framed as an educational guide for clients who want to know what good looks like.

This is informational only and is not investment, legal, or tax advice. The specific situation of any client belongs in a conversation with their advisor, the firm, and their own counsel.

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The Component Parts of a Continuity Plan

A continuity plan is the document that describes what happens at the firm when normal operations are disrupted. The disruptions can be operational (a building issue, a regional emergency), institutional (a key person becomes unavailable), or strategic (the firm is acquired or its ownership changes).

A strong plan addresses each of these scenarios with specific arrangements rather than general statements. The depth of the plan is one of the most useful signals about how seriously the firm takes the question.

What a Strong Plan Typically Includes

Across the better continuity plans in the advisory industry, several elements appear consistently:

A specifically named successor advisor for each client account, with the successor's contact information and credentials documented. Not "another advisor at the firm" but "Specific Person, with these credentials, contactable at this address."

A documented protocol for client notification when continuity arrangements activate. The protocol specifies the channels used (email, mail, phone), the timeline (within a specific number of business days), and the information the client can expect.

A documented arrangement for records and documentation. This includes where records are stored, who has access during normal operations, who would gain access during a continuity event, and the retention policy for the records.

A documented process for clients who do not want to continue under the new arrangement. This typically includes a transition period during which the client can move to a different firm without penalty.

A periodic review schedule for the plan itself. Plans that are updated only when a regulator requires it are weaker than plans with their own internal review cycle.

The SEC investor education resources cover what continuity disclosure clients should expect to find in advisor documents. Form ADV Part 2 is the most common place this disclosure lives.

The Acquisition Provision

A separate provision worth looking for is the acquisition scenario. Many continuity plans focus on key-person scenarios (a primary advisor becoming unavailable) and operational scenarios (a building issue) without addressing what happens if the firm itself is sold to a larger institution.

A strong acquisition provision typically includes:

The firm's general posture on acquisition (open, closed, conditional). A timeline for client notification if an acquisition is being considered or has been agreed to. An opt-out process for clients who do not want to continue under the new ownership. A description of how client records and the existing continuity arrangements would transfer.

For some firms, the acquisition question is uncomfortable. The firm may not have a clear posture, and the conversation can feel speculative. The honest answer "we are not actively exploring acquisition but cannot guarantee it will never happen" is a reasonable position. The unsatisfying answer is one that deflects the question entirely.

The Documentation Standard

The strength of the continuity plan depends on the strength of the underlying documentation. A plan that promises continuity but does not specify what documents would survive a primary advisor's departure is making a promise it may not be able to keep.

A useful documentation standard typically includes:

A current financial plan document, updated within the last year, that captures the client's goals, situation, and constraints. A current investment policy statement that specifies the parameters of the investment relationship. Records of major decisions made during the relationship, with the rationale documented. Records of communication with the client, including the topics covered in periodic reviews.

A client who has copies of these documents themselves is in a substantially stronger continuity position than a client who relies on the advisor's institutional memory. The AICPA personal financial planning resources cover the kinds of records typically maintained as part of a coordinated planning relationship.

The Team Knowledge Standard

For team practices, the continuity plan should describe how team members come to have working knowledge of each client account. A team that meets weekly to review accounts has a different continuity profile than one where each account is owned by a single advisor with the team available only for backup.

Topics that strong team plans address:

The cadence of team account reviews. The depth of each team member's working knowledge of each client account. The process for onboarding a new team member to the existing client roster. The handling of routine absences (vacation, illness) where coverage is provided by a team member.

A useful question during engagement is to ask which team members the client could call directly if the primary advisor is unavailable for a routine question. The specific names matter. "Anyone on the team" is a weaker answer than "Specific names, who you have met during onboarding."

What Weak Plans Look Like

For contrast, a weak continuity plan is usually identifiable by what it does not say. Common indicators:

The plan describes operational continuity (building issues, regional emergencies) but does not address key-person scenarios specifically. The plan refers to "the team" without naming individual members or specifying their roles. The plan promises notification without specifying the timeline or the channels. The plan does not address the acquisition scenario at all.

None of these is automatically disqualifying. A firm with a weak written plan but strong practices and a thoughtful advisor may still be the right fit for many clients. The weakness in the plan is just a signal that the topic deserves more discussion during the engagement conversation. The FINRA investor education materials describe what continuity arrangements are typically expected of advisory and brokerage firms.

The Periodic Review

A continuity plan that was written five years ago and has not been updated is providing weaker guarantees than one that is reviewed annually. The advisory industry changes (firms merge, regulations evolve, technology changes), and the continuity plan needs to evolve with it.

A strong firm typically maintains:

An annual review of the continuity plan by firm leadership. A documented record of the changes from year to year. A summary of any new arrangements or modified protocols. An opportunity for clients to request the current version of the plan.

Clients who engage with the continuity topic during engagement and then never revisit it are missing the ongoing nature of the question. A useful practice is to ask for the current version of the continuity plan every three to five years, or whenever there are changes at the firm.

The Educational Frame

This piece is an educational walkthrough of what good continuity planning looks like in the advisory industry. It is not investment, legal, or tax advice. The specific decisions about any client's advisor relationship belong in a conversation with the advisor, the firm, and the client's own counsel.

For a broader framework of advisor selection topics, including succession, fiduciary status, fee transparency, and credential verification, the resources at Capivise cover the engagement-conversation framework in detail. Other useful resources for the continuity conversation include the SEC's investor.gov, FINRA's investor education, NAPFA, and AICPA, all of which publish independent educational material on advisor selection topics.

The Underlying Point

The continuity plan is the artifact that converts the advisor's verbal assurances about long-term reliability into something the client can actually evaluate. Reading the document carefully, comparing it against the conversation, and revisiting it periodically are practical steps that engage with the topic substantively. Beyond that, the specific evaluation depends entirely on the client's situation and the advisor's situation.

What good looks like, in the end, is a firm that has thought about the question before the client raised it, has documents to share, and engages with the conversation constructively. Anything less is a topic worth probing further before signing the engagement letter.

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How to Document Your Financial Plan So Any Advisor Can Pick It Up

A common but rarely discussed reality of long-term advisor relationships is that the institutional knowledge of the client's situation lives somewhere. Sometimes it lives in the advisor's head, sometimes in the firm's records, and rarely in the client's own files. The third option is the most valuable for continuity, because it survives every transition the advisor and the firm might experience.

This walkthrough covers how to organize a personal financial documentation file that any future advisor could pick up and use. It is educational only and is not investment, legal, or tax advice. The specific contents of any client's documentation belong in a conversation with their advisor, the firm, and their own counsel.

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Why Client-Side Documentation Matters

Advisor relationships are managed by the advisor, but they exist for the client. The records that document the relationship therefore have value for the client independent of the advisor. When the relationship ends (the advisor retires, the firm is sold, the client moves) the records that survive are the ones the client has kept themselves.

A client with their own organized documentation can:

Engage a new advisor more efficiently, because the new advisor does not have to reconstruct the situation from scratch. Provide context to other professionals (tax advisor, attorney, insurance) without depending on the financial advisor's records. Coordinate during family events (a parent's illness, an estate matter) when the financial advisor may not be the primary contact.

The documentation is not a substitute for the advisor's records. It is a complement that ensures the client retains ownership of the institutional knowledge regardless of what happens to the advisor relationship.

The Core Document Set

A practical client-side documentation file typically includes:

A current financial plan summary. Not the full advisor-prepared plan (which may run to dozens of pages) but a one to three page summary that captures goals, situation, constraints, and current allocations. The summary is something the client can update annually and share with new professionals as needed.

Account inventories. A list of every financial account (banks, brokerages, retirement accounts, business interests) with institution names, account numbers (or last four digits for security), and the purpose of each account. This document is also useful for estate planning and for any family member who may need to coordinate during incapacity.

Estate documents. Copies of the will, trusts, powers of attorney, healthcare directives, and beneficiary designations on retirement accounts and life insurance. The originals stay with the attorney or in a safe deposit box. The copies in the personal documentation file allow the client to review and update as needed.

Tax documents. The most recent three years of complete tax returns, current tax projections, and notes on any unusual tax positions. These are useful for new advisors and for the tax advisor on the team.

Insurance documents. Summary of life, disability, long-term care, and umbrella liability policies, including the issuing company, policy number, coverage amount, and beneficiary.

Records of major financial decisions. Notes from advisor conversations about major decisions (a business sale, an inheritance, a real estate purchase). These are the institutional memory of the relationship that would otherwise live only in the advisor's notes.

The AICPA personal financial planning resources cover the kinds of documents typically maintained as part of a coordinated planning relationship.

Where to Keep the Documents

For physical documents, a small filing system at home works well for routine reference, with copies of originals in a safe deposit box for security. Some clients use a fireproof home safe in addition.

For digital documents, a password manager or a secure cloud service with two-factor authentication is the standard. The exact tool matters less than the consistency. A documented file structure that the client can access from anywhere is more useful than a perfect tool the client cannot find when they need it.

A useful practice is to maintain a single index document that lists where everything is stored. The index lives in two or three places: a copy with the attorney, a copy with a trusted family member, and a copy in the client's own files. If the client becomes incapacitated, the family member or attorney can use the index to find everything else.

The FINRA investor education materials describe what records advisory and brokerage firms are required to keep, which can serve as a reference for what the client-side records should include for cross-checking.

Updating Cadence

The documentation file does not need to be updated weekly. A few useful cadences:

Annual review of the financial plan summary, the account inventory, the insurance summary, and the tax projections. This typically aligns with the annual review meeting with the financial advisor.

Triggered updates for major life events. A change in employment, a business transaction, an inheritance, a death in the family, a real estate purchase or sale.

Triggered updates for estate document changes. A new will, a new trust, a change in beneficiary designations.

The cadence is light. The benefit is large. A documentation file that is updated once a year provides meaningfully more continuity than the same file built once and never touched.

What to Bring to a New Advisor

When engaging a new advisor (for the first time, or after a transition), the documentation file becomes the input for the engagement conversation. Bringing the file allows the new advisor to:

Understand the client's situation without a multi-meeting discovery process. Coordinate with the other professionals on the team without recreating the relationship from scratch. Identify gaps in the client's documentation that may need attention.

The new advisor will typically still want to prepare their own documents (a fresh financial plan, an investment policy statement, a current Form ADV). The client-side documentation is the starting point, not the final word. But it shortens the onboarding process substantially and surfaces topics that might otherwise take months to come up.

For the broader context on the engagement conversation, this independent advisor selection guide covers the topics worth raising with a new advisor, including the continuity arrangements that determine how the next transition might go.

The Family Coordination Dimension

A documentation file that the client maintains is also useful for family coordination. In situations involving incapacity, a death, or even a planned multi-generational transition, the family members who become involved need to find the information quickly.

A useful practice is to inform at least one trusted family member of:

The existence of the documentation file. The location (home, safe deposit box, digital). The means of access (the password manager, the safe combination, the attorney's contact information).

This is not the same as sharing the contents. The family member does not need to know the specific account balances or the specific provisions of the will. They need to know where to find the information if the situation calls for it.

The Consumer Financial Protection Bureau's resources on managing someone else's money cover the broader context of family financial coordination, which is the same continuity question viewed from the family side.

The Educational Frame

This walkthrough is educational only. It does not constitute investment, legal, or tax advice. The specific contents of any client's documentation file, and the specific arrangements for storing and sharing it, are conversations to have with the advisor, the attorney, and other professionals.

The documentation file is one component of a broader continuity framework that includes the advisor's own arrangements, the firm's continuity plan, and the coordination across the broader professional team. Maintaining the client-side documentation is the part the client controls directly, and it provides continuity that survives every change on the advisor side.

The Underlying Principle

The institutional knowledge of a long-term financial situation has to live somewhere. The client-side documentation file ensures that some version of it lives where the client controls it, independent of any specific advisor relationship. This is a small ongoing effort with outsized long-term value.

The file does not have to be perfect. It has to exist. A two-page financial plan summary, a single account inventory document, copies of the major estate documents, and an index of where everything is stored are enough to provide meaningful continuity. The refinement happens over years of annual reviews.

The continuity question is broader than any single advisor relationship. The client who maintains their own documentation is the client whose continuity is largely under their own control.

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Six Categories of Advisor to Coordinate Before a Business Exit

A business owner approaching a sale typically interacts with more advisor categories than the average financial planning conversation requires. The categories are different from each other in important ways, and the coordination among them often determines whether the post-sale picture looks the way the seller wanted it to look. This is an educational guide to the six categories most often involved, what each typically contributes, and what questions to ask when assembling the team.

This is not advice about which advisors any specific seller should hire or in what order. Every transaction has its own specifics and the right team composition varies. The list below is a starting point for understanding the categories.

1. Transaction counsel (M&A attorney)

Transaction counsel handles the legal mechanics of the sale: structuring the deal, drafting and negotiating the purchase agreement, managing due diligence, coordinating with the buyer's counsel, and closing the transaction. The role is typically the most active during the formal sale process and tends to be the first advisor engaged once a sale is imminent.

Topics typically raised with transaction counsel:

Deal structure (asset sale vs stock sale, with input from tax counsel)

Purchase agreement provisions (representations and warranties, indemnification, escrow, working capital adjustments)

Closing conditions and timeline

Coordination with the buyer's counsel

Post-closing dispute prevention

Questions worth asking when evaluating transaction counsel:

How many transactions of similar size and structure have they handled in the past three years?

Who else on their team will be involved?

How do they typically coordinate with tax counsel and the wealth advisor?

What is their fee structure for a transaction of this scope?

2. Tax counsel or CPA with M&A experience

Tax counsel or a CPA with M&A experience analyzes the federal, state, and local tax consequences of different deal structures and helps optimize the after-tax outcome for the seller. The work often runs in parallel with transaction counsel and benefits from being engaged early enough to inform structural decisions.

Topics typically raised:

Federal and state tax treatment of different deal structures

Application of Internal Revenue Code provisions relevant to the transaction (Section 1202 QSBS, Section 338(h)(10), Section 280G, others)

Treatment of earnouts and seller's note carry-backs

State tax residency considerations

Estimated tax planning for the year of sale

Questions worth asking:

How much of their practice is M&A tax vs other tax work?

How do they coordinate with the wealth advisor on post-sale tax planning?

What is their typical engagement structure (fixed fee, hourly, or hybrid)?

The AICPA professional resources cover the credentials and standards relevant to CPAs. The IRS general resources are the underlying authority for federal tax topics.

3. Wealth advisor

The wealth advisor (typically a financial planner, wealth manager, or family office representative) helps the seller plan for the post-sale financial picture. Where transaction counsel and tax counsel are heavily focused on the deal itself, the wealth advisor's focus extends across the seller's entire financial situation, before, during, and after the transaction.

Topics typically raised:

Cash management for sale proceeds during the transition window

Investment policy and asset allocation for invested proceeds

Coordination with longer-term planning (retirement income, philanthropy, family goals)

Liquidity needs in the post-sale period

Tax-efficient distribution planning over multiple years

Questions worth asking when evaluating wealth advisors:

Are they fee-only or commission-based?

Are they a fiduciary at all times or only on certain accounts?

How often have they worked with clients experiencing a sudden liquidity event of similar scale?

How do they coordinate with the other advisor categories?

The SEC investor education portal covers the regulatory framework for investment advisors. The FINRA BrokerCheck tool is the standard way to verify a financial professional's credentials and disciplinary history. The NAPFA member directory lists fee-only advisors. Educational materials on what to look for when evaluating wealth advisors during business sale planning are available at https://capivise.com.

4. Employment counsel

Employment counsel handles the human-side legal matters that accompany a business sale: employment agreement amendments, retention agreements, restrictive covenants, severance, and the broader employee transition planning. The role is sometimes overlooked when transaction counsel takes responsibility for these matters, but employment counsel typically brings deeper expertise on the employment-law specifics.

Topics typically raised:

Management retention agreement structure and provisions

Treatment of existing employment agreements at closing

Non-compete and non-solicitation enforceability in relevant jurisdictions

Severance arrangements for non-retained employees

Compliance with notification requirements (WARN Act for larger transactions, state equivalents for smaller)

For a more focused educational overview of management retention specifically, this educational guide on management retention agreements covers the topic in depth.

5. Estate planning attorney

For sellers whose sale will materially change their financial picture, an estate planning attorney often becomes relevant either pre-sale (to take advantage of planning opportunities before liquidity arrives) or post-sale (to update existing estate planning documents to reflect the new circumstances).

Topics typically raised:

Pre-sale gifting opportunities (transferring some equity before the sale to lower the taxable estate)

Trust structures appropriate for sale proceeds

Charitable planning structures (donor-advised funds, charitable remainder trusts, private foundations)

Updates to existing wills, trusts, and powers of attorney to reflect changed circumstances

Generation-skipping considerations for larger estates

The interaction between pre-sale estate planning and post-sale wealth planning is often where coordination with the wealth advisor and tax counsel pays off. Decisions made in one area constrain options in the others.

6. Insurance specialist

For larger transactions or transactions with specific risk profiles, an insurance specialist may be relevant. Categories of insurance that can become part of the sale conversation:

Representations and warranties insurance (covers buyer claims against the seller for breach of certain representations)

Tax liability insurance (covers specific tax positions that may be challenged post-closing)

Key-person life insurance (relevant when seller financing or earnouts depend on continued seller involvement)

Director and officer liability insurance for the seller's pre-sale activities

The insurance side of a business sale is highly fact-specific and not relevant in every transaction, but where it is relevant, it benefits from specialist input rather than from the seller's general insurance broker.

The coordination problem

Each of the six categories has a defined contribution. The harder problem is coordinating them so that decisions get made with input from all the relevant categories, not just the one in the room when the question comes up.

Patterns that tend to support good coordination:

A designated quarterback. One advisor (often transaction counsel, sometimes the wealth advisor) takes responsibility for ensuring cross-advisor questions are routed appropriately. Without a quarterback, decisions tend to fragment.

Regular all-hands check-ins. Weekly or biweekly conversations with the relevant advisors keep everyone aware of where the transaction stands. Email threads alone are usually not enough.

Shared document workspace. A common location where transaction documents, analyses, and notes live. Avoids version-control problems and missed information.

Defined escalation path. When cross-advisor disagreements arise (and they do), a defined process for resolving them is faster than ad hoc negotiation each time.

The cost of coordination overhead is real but typically smaller than the cost of decisions made without appropriate cross-advisor input. The longer educational overview on coordinating advisors during a business sale is available as part of the broader educational materials on business sale planning.

Topics to raise at the team-assembly stage

Once the categories are identified and individual advisors are being evaluated, several topics benefit from raising at the team-assembly stage:

How do the advisors plan to coordinate with each other?

What does the fee structure look like in aggregate (not just per advisor)?

Who is the primary point of contact on the seller's side?

What does the realistic timeline look like for a transaction of this scope?

What are the major risk categories that have come up in similar prior transactions?

These conversations often happen informally if at all. Making them explicit upfront reduces the chance of surprises later.

A few external references

IRS general taxpayer resources

SEC investor education

FINRA BrokerCheck

AICPA professional resources

NAPFA fee-only advisor directory

What this educational guide is and is not

This is an educational overview of advisor categories that often appear in business sale planning. It is not advice on which specific advisors any seller should hire, what fee arrangements to negotiate, or how to structure any specific transaction. Every business sale is different and the right team composition varies. The categories above are a starting point for the conversations that ultimately produce the team.

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Section 280G Parachute Payment Issues in Business Sales: An Educational Overview

Section 280G of the Internal Revenue Code is one of the less-discussed but more consequential tax provisions that can affect compensation arrangements in a business sale. When a corporation undergoes a change in control, certain compensation payments to "disqualified individuals" (typically senior executives, certain shareholders, and other highly-compensated employees) can become subject to a 20 percent excise tax on the recipient and a loss of corporate deduction for the paying company, if the payments exceed defined thresholds.

This is an educational overview of how the rules generally work and what topics to raise with qualified tax counsel and transaction counsel during a business sale. None of what follows is tax advice. Application of Section 280G to any specific transaction depends on facts that benefit from professional analysis.

What Section 280G generally covers

In broad terms, Section 280G applies when:

The entity being sold (or undergoing a change in control) is a corporation (with specific rules for S-corporations and small business exceptions)

Compensation payments to "disqualified individuals" exceed three times the individual's "base amount" (generally average annualized W-2 compensation over a five-year lookback)

The excess payments are "contingent on" the change in control

When all three conditions are met, the excess over the base amount is treated as "excess parachute payments" subject to a 20 percent excise tax on the recipient and a non-deductible expense to the corporation.

The mechanics are complex. The compensation amounts that count toward the threshold include not just retention bonuses but also acceleration of equity vesting, severance, and various other payments triggered by or made in connection with the change in control. Determining the base amount requires careful review of the affected individual's compensation history.

Why this often surprises people

Several aspects of Section 280G tend to surprise people who encounter the rules for the first time:

The 3x threshold is on the base amount, not on the change-in-control payments. A modest base amount and substantial change-in-control payments combined can trigger 280G even when the change-in-control payments alone are not particularly large in absolute terms.

The excise tax is on the entire excess over the base amount, not just the excess over the 3x threshold. A payment that exceeds the 3x threshold by even a small amount can trigger the excise tax on a much larger portion of the total.

The corporate deduction loss compounds the cost. The selling corporation loses the deduction for the excess parachute payments, which effectively increases the cost of the payments by the corporate tax rate. For C-corporations this is a meaningful additional cost.

Some payments that look unrelated to the transaction may still count. Compensation arrangements that pre-date the deal but have terms that are accelerated or affected by the change in control can be drawn into the 280G calculation.

The "shareholder approval" exception

There is a meaningful exception for certain corporations (generally those not publicly traded) where excess parachute payments can be approved by shareholders holding more than 75 percent of the voting power, after appropriate disclosure. Where available, this exception can eliminate the 280G consequences entirely. The mechanics of the approval process are specific: the disclosure must meet defined requirements, the voting must occur before the payment is made, and the affected individuals generally cannot vote.

For privately held companies considering a sale, the question of whether the 280G shareholder approval mechanism is available, and whether it makes sense to use it, is often a key topic for tax counsel input early in the transaction.

Topics to raise with tax counsel during sale planning

When sale planning is in process, several topics about Section 280G benefit from review with tax counsel:

Whether the entity being sold is structured in a way that triggers Section 280G consideration at all

Whether the proposed compensation arrangements would create 280G exposure absent mitigation

Whether the shareholder approval exception is available, and what disclosure and voting mechanics would be required

Whether alternative compensation structures (cash vs equity, timing modifications, allocation across pre- and post-transaction periods) would change the 280G calculation

Whether the proposed retention agreements interact with existing change-in-control provisions in employment or equity agreements

Whether 280G insurance (sometimes offered in larger transactions) is appropriate

These are inherently fact-specific questions. The general framework is documented in IRS regulations but application to a specific transaction requires careful professional analysis.

Topics to raise with the affected individuals

For senior executives who may be affected by Section 280G, several topics benefit from review with their personal tax advisors:

Whether the affected individual is likely to be a "disqualified individual" under the rules

The likely base amount calculation given the individual's compensation history

Whether existing compensation arrangements (equity grants, deferred compensation, severance provisions) contribute to the 280G calculation

The personal tax impact of the 20 percent excise tax if triggered

Whether any provisions in employment agreements provide for gross-up payments (these have become less common but still appear in older agreements)

Whether any modifications to existing arrangements can reduce 280G exposure before the transaction closes

The interaction between the individual's tax planning and the corporate-level mechanics often benefits from coordination between the individual's tax advisor and the corporation's tax counsel.

Why this is sometimes addressed late

In many sale processes, Section 280G analysis happens later than ideal. Several reasons:

The 280G calculation requires details (final compensation amounts, transaction structure, base amount calculations) that are not finalized until late in the process

The shareholder approval mechanism requires disclosure and voting that is often left until the final weeks

Affected individuals may not be brought into the planning conversation until retention agreements are being finalized

Tax counsel may not be engaged until the transaction is well underway

When 280G analysis is delayed, the options for mitigation narrow. Some modifications that would have reduced exposure earlier in the process are no longer feasible by the time the analysis is run. This is one of the topics where earlier advisor engagement tends to produce better outcomes.

For a broader educational overview of management retention topics that often arise in business sales (including the 280G considerations that intersect with retention package design), this educational guide on management retention agreements provides additional context as part of the educational materials at https://capivise.com.

A few external references

For readers wanting to read the underlying regulatory and educational materials directly:

The IRS general taxpayer resources cover the underlying tax framework

The SEC investor education portal covers broader investor protection topics

The AICPA professional resources cover accounting and tax topics relevant to transaction structuring

The FINRA BrokerCheck tool is the standard way to verify a financial professional's credentials

The NAPFA fee-only advisor directory is one resource for identifying fee-only advisors

The Treasury Department regulations contain the underlying detailed rules

These are general educational references. Application to any specific transaction or compensation arrangement benefits from qualified tax counsel and other professional input tailored to the specifics.

What this educational overview is and is not

This is an educational overview of how Section 280G generally functions and what topics tend to surface during business sale planning. It is not tax advice. It is not legal advice. It does not recommend any specific compensation structure, mitigation approach, or shareholder approval mechanism for any specific transaction.

Application of Section 280G is fact-intensive, and the rules have been clarified, modified, and interpreted by tax authorities over many years. Anyone involved in a transaction where the rules may apply benefits from working with qualified tax counsel who can analyze the specific facts and provide advice tailored to the situation.

A note on planning ahead

The topics in this piece are easier to address with advisor input than to address mid-transaction under time pressure. For business owners considering a future sale, raising the Section 280G topic with tax counsel during pre-sale planning (rather than during the transaction itself) often produces more flexibility. Pre-sale modifications to compensation structures, equity vesting schedules, and severance provisions can sometimes meaningfully change the 280G calculus by the time the transaction occurs.

This is one of several pre-sale planning topics where early advisor engagement tends to pay off. The broader category of pre-sale planning encompasses tax structuring, estate planning, advisor team assembly, and operational preparation. Each benefits from being addressed before the transaction is in motion rather than during it.

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Topics to Raise With a Tax Advisor When a Liquidity Event Closes Late in the Year

A liquidity event that closes in the fourth quarter (a business sale finalizing in December, a tender offer accepted in November, an inheritance distribution that arrives just before year-end) produces a specific cluster of tax planning considerations that differ from events that close earlier in the year. The compressed timeline between the event and the year-end deadlines makes some planning options unavailable and others more urgent.

This guide is an educational overview of the topics worth raising with a tax advisor when an event closes late in the year. It does not provide tax, legal, accounting, or financial advice; every decision discussed here should be reviewed with appropriately licensed professionals familiar with the specific situation.

What Changes With Late-Year Timing

The fundamental difference: an event in the first quarter gives the taxpayer most of the year to integrate the income into estimated tax payments, plan charitable contributions, and consider state residency moves. An event in the fourth quarter gives weeks rather than months.

For estimated tax specifically, the first three quarterly payments have already passed by the time a late-year event closes. The fourth-quarter estimated tax payment (due in mid-January of the following year) is the only remaining federal estimated tax deadline. The safe harbor calculations become particularly important because the structure of estimated tax assumes income is distributed throughout the year.

For year-end planning generally, decisions made in December often have more leverage in a late-year liquidity event than they would in a normal year. A charitable contribution made before December 31 reduces the current-year tax owed; the same contribution made on January 2 would only affect the next year's much smaller tax bill.

Photo by Matheus Bertelli on Pexels

Estimated Tax Considerations for Late-Year Events

The annualized income installment method (calculated on Schedule AI of IRS Form 2210) is particularly relevant for late-year events. The method allows quarterly estimated tax requirements to reflect when income was actually received during the year rather than spreading the annual liability evenly across four payments.

For a December liquidity event, the first three quarters would have required estimated tax payments based on income that had not yet been received. The annualized method recognizes this reality and adjusts the quarterly requirements accordingly. The fourth-quarter payment, due January 15, becomes proportionally larger but reflects when the income actually arrived.

Topics worth raising with a tax advisor: whether the annualized method applies to the specific situation, whether the prior-year safe harbor already covers the situation without needing the method, and what documentation will be required to support the calculation at filing time.

Charitable Giving Decisions in the Final Weeks

Charitable contributions made before December 31 reduce the current-year tax owed. For taxpayers experiencing a late-year liquidity event, the urgency around year-end giving decisions increases substantially because the marginal tax rate on the additional income is typically high.

A donor-advised fund contribution is often used in this context because it provides a single current-year deduction while leaving the actual grant timing flexible for future years. The contribution must arrive at the fund before December 31; the grants from the fund to specific charities can happen later.

A direct contribution of appreciated stock to a charity (rather than selling the stock first and donating the cash) avoids the capital gains tax on the sold stock and produces the same charitable deduction. For taxpayers with concentrated appreciated positions, this is often more tax-efficient than cash contributions but requires more lead time for the brokerage transfer paperwork.

Topics worth raising with a tax advisor: what charitable giving strategies fit the specific situation, what the lead times are for each strategy, and how the giving interacts with the estimated tax safe harbor calculation. The longer overview of estimated tax payments after a liquidity event covers the safe harbor topic in more detail.

State Residency and Year-End Timing

For taxpayers considering a state residency change in connection with a liquidity event, the timing of the move relative to the closing of the event matters substantially. Establishing residency in a new state before the income-recognition event can change which state has the right to tax the income; establishing residency after the event usually does not.

The mechanics of establishing state residency are state-specific and require more than just a moving van. Domicile (the state considered the taxpayer's primary home) is established through a combination of physical presence, intent demonstrated through specific actions (driver's license, voter registration, primary residence, state filings), and time elapsed.

For taxpayers contemplating a residency change as part of liquidity event planning, the conversation needs to involve both the tax advisor and (depending on the move's complexity) a state-residency attorney. The change is rarely as simple as it appears, and the wrong execution can result in being claimed by both states.

The IRS's published guidance covers the federal aspects; state-level residency rules are published by each state's department of revenue. The National Association of Personal Financial Advisors lists fiduciary financial advisors who can help coordinate this conversation.

Documentation That Becomes Urgent

For late-year events, the documentation timeline compresses. Closing statements, K-1s, brokerage statements, and other event-related documents often arrive in January or February of the following year, which is after the fourth-quarter estimated tax deadline.

Topics worth raising with a tax advisor: what documentation can be requested in advance of the formal year-end statements, what reasonable estimates can be used for the fourth-quarter payment calculation, and how any revisions when the actual documentation arrives will be handled in the tax filing.

For inheritance-related events specifically, the documentation timeline is often controlled by the estate's executor and is not under the beneficiary's control. Coordinating with the executor's timeline is part of the planning conversation.

Finding the Right Advisor for the Conversation

Not every CPA or tax professional has experience with late-year liquidity events. The skills required (rapid safe harbor calculation, year-end charitable planning execution, multi-state coordination, tight-deadline documentation handling) are more specialized than routine annual return preparation.

Capivise is an independent advisor matching service that helps connect people experiencing significant financial transitions with vetted professionals. The advisor match flow helps narrow the search by the specific situation. Asking specifically about prior experience with year-end liquidity events is a useful filter when interviewing advisors.

For broader investor education before any advisor conversation, the SEC's investor.gov covers topics worth understanding. The American Institute of CPAs provides reference materials on professional standards. The FINRA BrokerCheck tool covers background verification for financial professionals.

A Final Note on the Educational Framing

This article is educational and does not provide tax, legal, accounting, or financial advice. Tax planning for late-year liquidity events is specific to each taxpayer's situation, and the items covered here are starting points for advisor conversations, not substitutes for them. Every decision discussed here should be reviewed with a tax professional appropriately licensed in the relevant jurisdiction and familiar with the specific situation before being acted upon.

The Practical First Step

For a taxpayer in a late-year liquidity event, the first practical step is usually to get on the tax advisor's calendar quickly. Late November and December are the busiest months of the year for tax planning conversations, and advisors who specialize in this work often have limited availability during that period. Scheduling early in the timeline (immediately after the event is confirmed) is more productive than waiting until the documentation arrives.

Coming to the meeting with whatever documentation is currently available, plus a clear picture of what the event involves (deal size, structure, expected timing of any deferred consideration), lets the advisor focus on planning rather than discovery. The right professional will be able to identify which planning options remain available given the tight timeline and which have already passed for the year.

The conversation usually shifts from "what could we have done earlier" to "what can we do in the remaining time" pretty quickly. Both questions have value; the second one tends to be the more productive use of the limited remaining weeks before year-end.