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How to Make a Moving Inventory List
Keeping track of all your earthly possessions is certainly not an easy task, especially in demanding circumstances, such as moving from home, which add to the general stress of modern life. In such a case, the only way to keep things under control and prevent problematic complications and severe headaches is to somehow introduce order and organization into the arduous preparations for moving.
There are a couple of efficient planning tools that will help you stay focused and aware of everything throughout the relocation process: a comprehensive move-in checklist that contains all the tasks related to relocation that you must complete before moving day and A detailed list of household inventory that contains household items and personal belongings that you intend to carry with you. Having these practical checklists to consult whenever you feel overwhelmed by the magnitude of the relocation effort will make a big difference to your entire moving experience.
Here you will find everything you need to know about the moving inventory to ensure a safe, well-organized and trouble-free relocation.
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Why Make A Home Inventory List When Moving?
It is easy to see the benefits of a personalized moving calendar (it will help you optimize every hour of the time you have left until your move and prevent you from forgetting something important), but you may not be sure if there is a moving inventory sheet. It is worth the time and efforts necessary to create it. However, once the actual moving preparations begin, you will quickly conclude that a moving inventory list is absolutely indispensable.
If you will be the one who packs your belongings for shipping or if you intend to hire professional packers to do the work for you, it is a good idea to document everything you own in advance. Your moving inventory list will not only help you stay organized and keep track of your possessions, but will also allow you to estimate the cost of your move and unpack quickly and easily after relocation. You will be able to:
1) Get a better picture of your possessions. An inventory of the house is a visual representation of all your belongings: it contains and represents every possession of you. You may not realize the amount of things you really own before creating a detailed list of your belongings. However, once you do, you will know exactly what you have and can decide which items to take to your new home and which ones to dispose of before your move. Your home inventory will help you identify duplicate, obsolete, damaged or worn items, as well as any items you cannot use (or prefer not to use) in your new environment. Therefore, ordering and organizing your belongings will be much simpler and easier. Just be sure to include all the items that you will be moving to your new home on your list of moving inventory.
2) Estimate the cost of your move. The cost of your move depends on the total weight of your shipment. Once you have your mobile inventory sheet ready, you can easily estimate the weight of your items and get an accurate idea of the final cost of the move. In addition, you can provide the chosen engines with all the information they need to correctly assess how much time will be required to complete the work, what additional services will be needed, etc. Knowing these details will not only allow the engines to obtain an exact final price, but will also help them prepare properly for their relocation needs and requirements, so that they can make a safe and efficient movement.
3) Evaluate your needs and requirements. When you have a complete inventory of all the items that will be packaged to move, you can determine the type and amount of packaging supplies you will need, the time it will take to prepare your items for shipping, and the special offer handling requirements that will ensure safety of your belongings.
4) Save time. Oddly enough, the process that takes a long time to make a moving inventory will really save you a lot of time in the long run. You can use it as a complete packing list, so as not to forget any of your belongings and organize them in a practical and systematic way; When you can see all your items on the inventory list, you can decide which one should be packed, how many items you can put in a single box without making it too heavy, etc.
In addition, labeling will be very easy and efficient, since you can make a detailed record of the contents of each mobile container. In this way, unpacking will also be quick and easy.
5) Provide adequate insurance. A mobile inventory list will help you better determine the value of your belongings and the type of liability coverage that will be most appropriate in your particular case. If your shipment includes very expensive items (valued at more than $ 100 per pound), you will be asked to complete an inventory of high value items that lists these valuables to ensure proper protection.
In fact, it is strongly recommended that you consider the estimated value of each item that you are about to entrust to the engines of your moving inventory list. Do not forget to include a clear statement of the status of your belongings before the move (along with the appropriate evidence, of course, photos, videos, guarantees, maintenance receipts, certificates of authenticity, etc.) as well. Such a detailed list of the household moving inventory will help you file an insurance claim against the moving company if any of your items are damaged or stolen while in your custody.
After relocation, you can use your home's inventory list to make home insurance.
6) Keep a record of your possessions. When carriers come to your house to pick up your shipment, you can check your inventory list and make sure that each box, appliance and furniture has been loaded into the moving truck. But much more important: you can check your items on the inventory list at the time of delivery and immediately find out if something has disappeared:
How to make a mobile inventory sheet?
You will need a lot of time to do a complete inventory of the home and a packing list, so be sure to start creating your list of items as soon as your decision to move becomes a true fact.
Basic principles of inventory
For maximum efficiency and better organization, it is advisable to work in one room at a time: take a complete inventory of all items in one room and then move on to the next. If this is not a convenient option in your particular case, at least be sure to create separate inventory sheets for each separate room.
When taking inventory of a room, start with the main items (furniture, appliances, large electronic devices, etc.) and continue with the smallest or insignificant ones. It is a good idea to write down any item that requires special handling during the moving process (such as household appliances, furniture disassembly, packaging of valuable works of art or family heirlooms, etc.)
You do not have to document every possession of yours, such as individual books, clothing items, office supplies and other possibilities, but you must be very careful with items that have a high monetary or sentimental value: pieces of art, jewelry, electronic items, collectibles and other treasured belongings should be described in detail and included in the inventory form of high value items.
Additional advice: keep in mind that your documents are among your most important possessions and losing any of them during the period of chaotic movement can cause very serious problems. Therefore, it is strongly recommended to do everything possible to keep them safe, organized properly and easily accessible throughout the relocation process.
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Make a detailed record of your belongings
You can write everything on paper or take advantage of modern technology and use a spreadsheet program (such as Excel) or specialized home inventory software to create a mobile inventory spreadsheet that can be easily edited. Either way, make sure your home inventory template has the following essential columns:
Article name;
Item description: be as specific as possible and provide all relevant information, such as quantity, material, brand, model number and any other distinctive feature that may be useful to you (or your engines) in a way or other;
Current condition: Be objective and provide sufficient evidence of the actual condition of each individual item. Write down any pre-existing damage and include all applicable documentation (guarantees, receipts, certificates, appraisal statements, photos, etc.);
Estimated value: the value of the item that you declare in this column will be used to establish the limit of liability of the moving for the loss or damage of the item;
New designated location: writing down the destination room or the designated location of an item will greatly facilitate moving and speed up the unpacking process. The current location of a particular may or may not match your location in your new home;
Notes: You may want to add a personal note or some additional information about an item that is outside the categories mentioned above. If you have numbered your mobile containers, be sure to also write down the box number that contains the specific item.
In case you have a homeowner's insurance, your insurance company will already have a list of your household items that you can use when making your moving inventory.
Create visual records
Adding images to your home inventory sheet will greatly improve its practicality and reliability: any image and / or video of your items will serve as an undeniable proof of your current condition and capture the distinctive features of each individual item better than any written description. might.
You can walk around your house with a video camera (or even use your phone's camera) to record all the items in your home. You can take still photos of your belongings and attach them to your moving inventory spreadsheet or create a home video inventory. To get a complete record with your camcorder, ask someone to help you by holding objects, opening drawers, etc. Be sure to also create an audio diary to accompany your videos (or add notes to photos), just speak into the microphone to include additional information about a particular item or take important voice notes.
Making visual records of your belongings is a very convenient approach that saves a lot of time and effort. However, keep in mind that the images are meant to accompany your written home inventory movement list, not replace it.
Consider Using a Specialized Home Inventory App
Electronic records are not only easier to produce than handwritten inventory lists, but they are also much more convenient: you can edit them freely and effortlessly as many times as you need; insert digital photos; attach video records; download them and print them if you need paper copies; store them online, so you can access them at anytime from anywhere; etc. You can take advantage of specialized housing inventory applications that will help you create your mobile inventory sheet faster and more efficiently than you have ever considered possible. The best home inventory applications feature state-of-the-art home inventory checklist tools that allow you to create a complete inventory list of your home's virtual home removals and allow you to easily document and organize your items.
You can create a digital map of your home by creating virtual rooms and filling them with all household items and personal possessions that will lead to your new residence. You can reorganize and edit your list of items whenever you need, delete items and add new ones, or make any other necessary changes and save them immediately. In addition, the best-qualified housing inventory applications, such as MoveAdvisor, can calculate the weight and overall volume of your inventory items and even estimate the approximate number of moving boxes you will need for relocation. Finally, you can export your mobile home inventory and share it with others. You can even email your complete list of household inventory directly to an accredited moving company to receive a precise moving quote.
As easy and convenient as that.
It is good to remember: once you have created your moving inventory sheet, make sure it is not accidentally lost or damaged in the moving chaos. Make several backup copies of the list and keep them in different places to be safe (be sure to keep a copy in your document folder that will travel with you to your new home). If you have electronic records of your belongings, transfer a digital copy to a memory card, email them, or save them in the cloud as viable backup options.
It is also advisable to have a copy of your own inventory sheet with you on the day of the move, so you can compare it with the one your movers prepared and check if everything is correct and clearly established. This will help avoid confusion and disputes later.
A detailed inventory of the house is one of the most important requirements for a successful and trouble-free relocation adventure. Are you ready to start creating yours?