Hello and welcome to the second Stellar Firma Holiday Exchange!
WHAT IS THIS EVENT?
This event is an opportunity for fans in the Stellar Firma community to share festive love with others in the fandom! We’ll be creating fanworks for each other based on prompts, the finished products of which to be posted on the 28th December.
HOW DOES IT WORK?
In the sign-up form, you’ll be asked to give three prompts. Someone will be randomly assigned to fulfil at least one of these prompts, and they’ll have about two months to finish their work, whether written or drawn. Everyone will be creating something for someone, as well as having something created for them.
Let’s look at an example of what this will look like with David and Trexel as the hypothetical giftee and gifter respectively!
DAVID 7:
PROMPTS:
- Bathin/Self-Insert’s first date - Beach holiday (space edition) - Shrimp colours
As you can see, the prompts can be whatever you want them to be (so long as they’re SF related), they don’t even have to be very specific!
In this hypothetical situation, Trexel can choose any one of these prompts to create a fanwork for, as long as he finishes at least one piece by the deadline. He could do fanart, he could write a fic — he could create literally anything, as long as it matches at least one of these prompts!
However, until posting day, Trexel cannot tell David that he has been matched to them. The giftee cannot know who is making a fanwork for them until it is time for the works to be revealed. This way, it will be a surprise.
SCHEDULE FOR 2022:
- 15 October: Sign-ups open
- 1 November: Sign-ups close
- 3 November: Matching period finishes and assignments are released to gifters
- 15 November: Check-in 1
Writers: 250+ words written, with a good idea of the rest of your fic
Artists: Idea of intended composition, a start made on lineart
- 1 December: Check-in 2
Writers: 500+ words written, on track to finishing before the deadline
Artists: Lineart mostly completed, preferably colouring begun (but this is not an absolute requirement)
- 20 December: Deadline for finishing works
This is a whole week before the posting day, just in case
- 28th December: Posting
An AO3 collection will be created
A posting guide will be distributed
Please also post art on AO3 into the collection
As this is a short event, if you need to drop out at any point, please contact the mods as soon as possible, so we can get a pinch hitter to stand in for you. We’ll want them to have enough time to create something for your giftee, so no one will go without a gift :)
WRITERS:
Minimum requirement: 1 fic, minimum word count 1k
You can write more than one fic if you would like to work on more than one prompt.
If you are writing more than one fic, the minimum word count for each drops to 750
ARTISTS:
Minimum requirement: 1 fully-coloured piece
The piece does not have to be digital art (e.g. watercolour, embroidery are also welcome), but you must provide a good quality photo/scan of the finished piece
You can create for more than one prompt
If you are creating for more than one prompt, they can be lineart instead of fully-coloured pieces
ANIMATORS:
At least one piece of animation (any medium)
There is no minimum requirement for amount of frames/length of piece, but it must fulfil the prompt
Animations do not have to be coloured
MISC CREATORS:
If you would like to create, for example, moodboards or playlists for your prompt(s), you must create at least 2
Anything else will be judged on a case-by-case basis, when in doubt, reach out to the mods with your idea
PINCH HITTERS:
If a creator drops out of this exchange, we will need people who can pitch in to ensure the recipient in question will not be left without a gift
Minimum requirements:
Writers: at least 1 fic with a 750+ word count
Artists: at least 1 finished lineart piece (i.e. not a sketch)
POSTING:
There will be an AO3 collection that you will be able to post your works to: you must have/create an AO3 account in order to participate in this event. You may sign up without having one, but you must have an Ao3 account by the time of posting. Further details about the collection will be shared with participants closer to posting. Participants are also welcome to post on Tumblr and mention @stellarfirmafanevents, we’ll do our best to reblog everything.
ACCESSIBILITY:
Please include an image description for all artworks. If you need help writing one, feel free to ask for assistance on the Discord (do not post your work publicly until the reveal day, for help with an image ID, send the piece to your helper via DMs).
POLICY ON NSFW:
NSFW content will be allowed in this event, but minors will not be allowed to create/request NSFW content. Similarly, adults can opt out of being paired with minors (as giftees/gifters), as we are aware that both of these are things people are not always comfortable with.
NSFW Content must be kept to the correct channels on Discord and tagged/rated appropriately on AO3.
POLICY ON FANDOM PURITY/WANK:
In the words of Rusty Quill itself, ‘all headcanons are valid’. You can create or request whatever ship, smut, etc you want, as long as all NSFW content is kept to adults. Fandom wank has no place in this event, and while we will not be performing background checks, any harassment and/or bullying of participants will not be tolerated.
We will give you as many warnings as we believe necessary, but should any kind of unacceptable behaviour continue after such warnings, you will be excluded from this event for the next two years (including this one).
If you wish to understand why you have been excluded from the event, or why you have been given a warning, we will be happy to discuss it with you, but please note that harassment of mods is likewise untolerated.
May the Board preserve and keep you :)