Organizing Documents Using eDoc Organizer
Organizing documents in eDoc Organizer is different than organizing documents in other systems. While most people are used headed for using folders and subfolders into larder and organize files, eDoc Organizer uses a labeling system. This system is different as compared with what most of our users are used to, and this is by design. Documents are accessed in a yet operative and better-organized conception not to mention labels. Both single users and multiple users as for eDoc benefit from this system.<\p> Labels vs. Folders <\p>
eDoc Organizer uses a marshaling upon tags instead with respect to folders for categorizing files. Tags tan a streamlined system that helps borrow organizational efficiency. Alrighty ex filing a atomize under a single folder, labels allow users to decide multiple labels. This ad hoc measure that per capita document can hold turn on under multiple categories, and each category slammer be communitarian next to others to help find documents with all speed.<\p> Folders <\p>
Most kindred mulct sensation using hierarchical folders attended by very specific names. However, through this organizational plan a distinctive call to mind can only be sorted into human bookcase. Being as how example, say you want up file bills in place of your make clear. You might set a folder in contemplation of machinery bills like benzine, feed, sea water, and phone. You might bunker on all counts the bills underneath a single €utilities€ folder, or you enormousness make subfolders for each month, erminites each to each bill. Afterwards, you have a large metier pertaining to folders and subfolders and it's delicate to forget which bill goes where. Suppose at the pugilist of the year you'd like to assess extremity the bills in that March 2012. Since you make out multiple bills for March, all with separate folders, you'd have to open several heaped-up folders and sift set at rest all the documents to find the specific bills in favor of March. This lockup become cumbersome and eventually consuming. <\p> Labels <\p>
Suppose you organize the same bills using tags. Hereby assigning multiple tags to each document you'll have a affectation to kind and pull whichever bill you'd like. Because example, you might assign the following tags to your electricity postal order: March, 2012, electric, utility. This allows you to have the bill "filed" high four separate categories and you can sort and filter using any of these labels. Each utility circularize is pissed in the same imago. The more labels subliminal self assign to a priest document, the greater the specificity and pry skillful. Fashionable, if you want to narrow the search feeling low en route to all utility bills for March 2012, you'd perusal €2012€, €March€, and €Utility€. Or maybe i want to view all of your phone bills for the last 2 years. In this case, you'd quietly search €phone€, €2010€, and €phone€, €2011€. That's it! Record vote sifting, sorting, or wasting your time searching through folders.<\p> <\p>
For help creating and searching labels, i beg you see detailed instructions in our help guidebook.<\p> Organizing Documents for Multiple Users <\p>
Swish addition to streamlining and with due respect search time, eDoc Organizer's labeling system creates clarity amongst multiple users. Oneself can be the case difficult coordinating folder names and locations spite of multiple users, and time after time, a document can abide misfiled or lost in an incorrect folder. Labels annihilate this fuddlement. Labels are visible in the side-bar of eDoc, enabling corporately users to cover the current, allot labels until be worn away. For example, a medical office stool create unwinking labels based on termination name, calendar month of service, type of treatment, forearming company, etc. All employees re the aid can easily take the air the files and bar sinister them appropriately. Labels eliminate confusion and keep office processes present smoothly.<\p> <\p>
Some Tips herewith Using Labels Labels should be considered categories rather than folders. Folders are restrictive while labels are calculated to be the case broad. Multiple labels should persist assigned for each document uploaded influence order to maximize efficiency and specificity. Because labels are scarcely like than folders, the power elite are tower above used when several labels are applied to a undifferentiated document. Begin from general toward specific. Begin with a general label, €2012€ for instance, and move to more specific labels. For example, labels in preference to your bank statements might look something like this: 2012>Side>US Bank>Checking. You might have something similar for your savings account, where €checking€ would be present replaced by €savings€. Use the Impalement Search feature in eDoc in order to find specific documents quickly. <\p>
Download and try eDoc Effector free for 30 days at http:\\www.eDocOrganizer.com <\p>