#arkcase

[thelegalcasemanagement-blog]

WHY FOIA PROFESSIONALS SHOULD CARE ABOUT DOD 5015 COMPLIANCE

This is an excerpt taken from Armedia.com

The UC Berkeley School of Information Management and Systems addressed the growing need for more efficient Records Management in 2003, reporting:

“The world’s total yearly production of print, film, optical, and magnetic content would require roughly 1.5 billion gigabytes of storage. This is the equivalent of 250 megabytes per person for each man, woman, and child on earth… Over 96% of business information is in digital format, 1% is on paper and that 70% is never printed.”

In 2013,  15 years later, Seeking Alpha published a blog post in which they claim that since 2015, 90% of the world’s data has been generated:

“That year [2015], the digital universe, i.e., the reservoir of data created and copied, totaled less than 10 zettabytes – that would be 10, followed by 21 zeros. By 2020, it is expected to grow more than four times to 44 zettabytes. Just five years after that, it could reach 180 zettabytes”.

I don’t know about you, but I found this information startling.

And as the numbers show, year after year, effective records management becomes even more critical.

Government agencies are one of the largest contributors to the growth of records in the US.  In addition, most of the data that government agencies create are governed by at least one data-handling legislation. This kind of complexity brings agencies to a point of having to rely on records management software.

Furthermore, things get even more complex because some of the government records should be released in the public as per the Freedom of Information Act. Then the records management system should enable the FOIA agencies to quickly, easily and legally release certain documents that can be released, while being able to do a needed redaction of that document before it is released to the requestor.

So, if you are the one in charge of choosing a records management solution for your FOIA agency, DoD 5015 compliant software is a good starting point.

Let’s shed some light on what DoD 5015 really is and why FOIA agencies need a DoD 5015 compliant software.

[thelegalcasemanagement-blog]

IMPROVING EFFICIENCY WITH AI-POWERED VIDEO TRANSCRIPTION

This is an excerpt taken from Armedia.com 

Other than setting up the paperwork for the case, officers are hard-pressed to be detailed in building the case using evidence.

Most of the times recorded interviews, court recordings of witness statements are key evidence in closing a case.

In complex cases, it’s hard to keep in mind all of the interviews, all of the nuances, all of the mentions of key words and phrases. This is why video transcriptions are so crucial for legal workers.

Thanks to strong progress in Artificial Intelligence systems like AWS, accurate video transcription services is no longer a tall order.

The screenshot above is a preview of the ArkCase interface for video transcription. A law enforcement officer needs to upload the video file, and AWS takes over. Thanks to massive hardware infrastructure, processing each video and extracting the speech into text happens very quickly. Within minutes, entire videos can be transcribed, with timestamps and an easy-to-use interface for fixing the text to get 100% accuracy.

Once the transcribed video is checked for transcription accuracy, the entire text is stored as part of the case. This text is indexed and searchable.

Law enforcement officers can search entire batches of videos on a given keyword. The system returns the list of mentions of that keyphrase, with a timestamp, so people can just click the link and see the video at the exact time when the searched phrase is mentioned in the video.

This simple, yet extremely helpful AI integration makes legal case management a lot easier, and a lot more effective.

It would be interesting to see how much time gets saved on paperwork if only all of the law enforcement agencies switch to such a modern legal case management platform.