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The Benefits of Electronic Fleet Management

No matter how big or small the company you’re associated with is, there is always scope for electronic fleet management that can enhance the productivity of fleet services. Most large scale organisations use some kind of transportation to maneuver products, employees or clients and using an electronic fleet management service can help managers to simultaneously focus on other work related responsibilities.

However, maintaining fleet vehicles can be difficult and complicated at times, and it is for these larger fleets, that a technique like this can be helpful.

Vehicle Tracking Facilities

Newer technologies are rapidly changing the shape and scope of fleet management. Modern telematics and software installed into a fleet vehicle enable vehicle tracking and monitoring of the driver’s driving habits. You are able to trace the vehicle’s position at any part of the day. The GPS tracking or cellular triangulation are systems used. With GPS tracking, you are able to predict the amount of time needed to complete the journey. Besides that, an estimation of fuel required is also made known.

Vehicle Maintenance Monitoring

Handling a large fleet can be taxing, causing one to miss out on important car mechanical details. Electronic fleet services have the ability to keep a record of all leased vehicles. This helps in knowing the age and durability of the car, making accurate suggestions as and when it requires servicing. You are regularly notified about when the concerned vehicle needs to be inspected for wear and tear of tyres and machinery. GPS powered vehicles can easily determine when engines have low batteries. Based on utilization and age, timely replacement of fleet vehicles and equipment can be ensured.

Tracking Regulations

Vehicular laws and regulations are constantly on the change, taking into account newer technologies being put to use, or newer uses for old technologies. In the event that such things cannot be consistently monitored by a human, the use of electronic fleet management technology can greatly reduce time and efforts towards maintaining a positive record when it comes to fleet administration functions across issues such as environment, compliance and privacy.

Vehicle Data Management

Maintaining records and data concerned with the day to day functioning of the fleet is necessary as proof of the organisation’s compliance with regulations. However, this can be troublesome when done manually.

An electronic system would help to remove any possibility of human error, while also helping identify patterns that indicate cost cutting and other benefits.

Workforce Monitoring

Keeping a track of drivers displaying untoward behaviour such rash or unsafe driving, wastage of fuel, idling of the vehicle that can damage the machinery, is of great importance. When left unchecked, such behaviour can add to the organisation’s operating costs. An electronic system to monitor such activity can help a fleet manager to take timely corrective action.

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How to choose the best fleet management system?

Knowing the exact location of where your vehicle and staff is heading to; whether it is on track or straying away from the assigned route can bring a big difference to your business. And, so that’s where a Fleet Management System (FMS) comes into play. But, the important question is how do you select the best fleet management system? Well, here are the following ways you can opt for the best-

Getting a Customized option for your business type

This is the first step you should take while searching for the best FMS vendor. Your business requirements may vary depending on your business type. For instance, a logistics firm will look at cutting down on cost along with using fleet utilization to the fullest and so, they always look out for ways to reduce their fuel prices. That is why logistics service providers must search for a solution that is advanced enough to meet the industry challenges including the rising fuel prices and that provides insights into fleet operations. Here, a telematics- powered Fleet Management System can help you to get details on fuel consumption and vehicle operation. Using such FMS, fleet operators will be able to carry proactive measures and overcome the hassles in operation.

Easy Access and Usage

A Fleet Management System that is user- friendly and easy to access is what you should opt for! While sitting in the control center, the managers of the fleet must be able to monitor various parameters essential for business growth and success. And, so having a web based solution that allows you to manage and integrate data easily from several systems based on different locations becomes ideal. The FMS that you plan to avail should not carry installation and deploying charges and must be able to efficiently work with the existing system.

Performance matters:

It becomes crucial to keep the performance in mind while opting for a FMS. A great system provides you a panoramic view of the operation of your fleet services and the work force efficiency. This helps you to monitor over your fleets, driver behavior and cut down on manual labor. Also, opting for a high-performance solution will help you gain insights on the status of business and where you can focus on for further growth and profit maximization.

Real-time means real business:

Focusing on the system’s real- time capabilities is one of the most important factors while evaluating a Fleet Management System. Those managing the fleets should be able to monitor how the operations is being carried in real-time. The Fleet Management System you opt for should be able to monitor the following parameters-

· The location of the vehicle

· The behavior of driver

· Log activities and work status

· Alerts on accident & incidents

· Cargo Safety

· Delivery Status

· Fuel Consumption

· Engine Idling time

An effective Fleet Management System is one that is flexible enough to fulfill the requirements of a fleet operator. For e.g. If you decide to increase the number of fleets, the FMS should be able to easily accommodate the new vehicles without you spending on additional infrastructure. A good FMS will not only be able to tackle those obstacles in an effective manner, but it will also increase the Return on Investment. Implementing a user-friendly Fleet Management System will help you increase the efficiency of the fleet services and workforce.

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Hello all - I'm doing some user research for my final thesis project and would appreciate your thoughts and answers for this question - you can answer by going to the link below.

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