The Benefits of Electronic Fleet Management
No matter how big or small the company you’re associated with is, there is always scope for electronic fleet management that can enhance the productivity of fleet services. Most large scale organisations use some kind of transportation to maneuver products, employees or clients and using an electronic fleet management service can help managers to simultaneously focus on other work related responsibilities.
However, maintaining fleet vehicles can be difficult and complicated at times, and it is for these larger fleets, that a technique like this can be helpful.
Vehicle Tracking Facilities
Newer technologies are rapidly changing the shape and scope of fleet management. Modern telematics and software installed into a fleet vehicle enable vehicle tracking and monitoring of the driver’s driving habits. You are able to trace the vehicle’s position at any part of the day. The GPS tracking or cellular triangulation are systems used. With GPS tracking, you are able to predict the amount of time needed to complete the journey. Besides that, an estimation of fuel required is also made known.
Vehicle Maintenance Monitoring
Handling a large fleet can be taxing, causing one to miss out on important car mechanical details. Electronic fleet services have the ability to keep a record of all leased vehicles. This helps in knowing the age and durability of the car, making accurate suggestions as and when it requires servicing. You are regularly notified about when the concerned vehicle needs to be inspected for wear and tear of tyres and machinery. GPS powered vehicles can easily determine when engines have low batteries. Based on utilization and age, timely replacement of fleet vehicles and equipment can be ensured.
Vehicular laws and regulations are constantly on the change, taking into account newer technologies being put to use, or newer uses for old technologies. In the event that such things cannot be consistently monitored by a human, the use of electronic fleet management technology can greatly reduce time and efforts towards maintaining a positive record when it comes to fleet administration functions across issues such as environment, compliance and privacy.
Maintaining records and data concerned with the day to day functioning of the fleet is necessary as proof of the organisation’s compliance with regulations. However, this can be troublesome when done manually.
An electronic system would help to remove any possibility of human error, while also helping identify patterns that indicate cost cutting and other benefits.
Keeping a track of drivers displaying untoward behaviour such rash or unsafe driving, wastage of fuel, idling of the vehicle that can damage the machinery, is of great importance. When left unchecked, such behaviour can add to the organisation’s operating costs. An electronic system to monitor such activity can help a fleet manager to take timely corrective action.
