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6 Methods to Fix “data file did not close properly” Error in Outlook

At times, some MS Outlook users may encounter an error message which mentions that the application data file was not closed properly. In this article, we dwell deep into the genesis of this error and offer six effective solutions to tackle it. The MS Outlook application has maintained its pole position in the desktop email client market for decades. Over time, it has revamped its feature set and matured itself into a fantastic product that today is often used by many firms as a productivity tool to even as a mini CRM solution. While there is very little that one can complain about when it comes to its range of features, the MS Outlook application still has apparent weak spots when it comes to robustness. It is quite normal for Outlook users to come face to face with unexpected error messages and the error, "A data file did not close properly the last time it was used and is being checked for problems. Performance might be affected while the check is in progress." is a classic example. Let’s jump into the issue and understand its context.

Possible Causes Behind the Error

This error typically shows up when a user is attempting to open the application. Once the error appears, the application checks the file for problems and in most cases mentions that error checking is complete after a few minutes. Further, a user can access the application once this process completes. However, this error can be an indication of a whole gamut of issues and should be rectified at the earliest.

One of the key causes behind this issue is the size of the underlying PST file. If it has extended into multiple GBs, it is better to reduce its size by splitting it. If you are using an older iteration of Outlook, it is better to keep the PST file size to less than 2GB. That apart the issue can actually occur due to a power outage or system crash too. In addition, resource conflicts and malware too are known to cause this scenario. Let's look at six ways to effectively deal with this error.

#1. Reduce the PST File Size

The very first thing that you need to do when you encounter the error message is to simply reduce the size of the PST data file. Even if you are using a newer edition of Outlook and data file size is within the prescribed limit, it still makes sense to compact it. Not only can it stop the error from showing up, but it may also speed up the Outlook application. Here’s what you need to do - Open the MS Outlook application and reach the File tab - Next from the Account settings, reach to the Data Files Screen - Select the PST file you wish you to reduce in size and click on Settings - Next click on Compact Now to complete the process

#2. Run a PST Recovery Tool

If reducing the size of the PST file fails to resolve the issue, you are possibly looking at a corrupted PST file. Hence you need to extract the contents from the compromised file and store them in a new PST data file. This can be achieved with the help of the DataNumen Outlook Repair tool that boasts of the highest recovery success rate for any tool in this genre. The application can dig out virtually every possible Outlook contents that you can think of; from embedded files to contacts and journals in quick time.

#3. Use Inbox Repair Tool(ScanPST)

The MS Office package that you are running on your local machines comes loaded with a PST repair tool called ScanPST. While the jury is still out on the efficacy of the product, you may still use it to deal with routine cases of PST corruption. To figure out the place where this tool is available in your system, you need to visit Microsoft’s Support website and check details for the version relevant to you. Once you have got hold of the tool, simply try the steps given below. - Start the Inbox Repair Tool (also called ScanPST) application - Next by using the Browse option just go ahead and choose the specific messed up PST file - Once you are ready, hit on the Start button to initiate the recovery process.

#4. Recovery from Drive/Disk Directly

Recovering the contents of a corrupted PST file can be tricky. In some cases, it may not be possible to directly recover all the contents from a corrupted file. An alternate approach involves attempting to recover the contents from the source data drive itself. This can be achieved with the help of a tool like DataNumen Outlook Drive Recovery, which can scan the source drive and recover all Outlook contents stored in it with aplomb.

#5. Revert Back to a Previous State

In some cases, despite trying out the above steps, you may still be stuck with the issue. In such cases, it is best to revert back the system to a day when Outlook was working without a glitch. To do so, run the System Restore application in Windows and try out the instructions mentioned below. - From your Windows desktop screen, go to the Windows Search Bar (also known as the Run Box) and then type in System Restore - Now bring up the Recovery Control Panel - Thereafter select Open System Restore from the Advanced recovery tools options. - Select an apt Restore Point date that you are confident about when Outlook was working perfectly and then perform the onscreen instructions to finish the roll-back process.

#6. Restore to a Previously Backed-up PST File

Occasionally a system restore may not work, especially if the issue is related to the PST file and somehow seems to persist. In such cases, it is best to get hold of a previously saved copy of the Outlook data file and then replace the existing PST file with it. Here’s how you can find the location of the Outlook data file and achieve the goal. - Open up MS Outlook and in the application interface, move to the File tab - Go to the Account Settings which is typically showcased below the Info tab - Once you reach there, just click on Account Settings and go to the Data Files screen to locate the current PST file. Just replace it with the previously saved file.

Final Thoughts

Outlook users can at times come across surprising error messages at the most inopportune time. For example, you may be planning to send out critical emails to your customers and suddenly the application crashes. In such cases, you should follow a logical step-wise process, as shown in this article to isolate the cause and rectify the issue. Better still, keep a powerful Outlook recovery tool like DataNumen Outlook Repair handy to deal with unforeseen circumstances.   Read the full article

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7 Effective Solutions to Outlook Crashes Caused by MSPST32.dll

At times while working with MS Outlook you might encounter a crash that throws up an error message mentioning MSPST32.dll. Here, we offer you seven effective solutions to resolve this issue in a quick time. The MS Outlook application today is much more than a simple email client. While email remains the preeminent means of communication between different stakeholders; new mediums of interactions such as video calling and interactive messaging have made a significant impact in recent years. Quite expectedly email clients are expected to adapt to these new developments and the MS Outlook application has come across as a trailblazer. An Outlook user can directly set up a Microsoft Teams meeting right out of the mail client interface or even create salesforce records directly in Outlook. With such enhancements and integrations, it is no wonder Outlook remains the most popular desktop-based email client on the planet and has no competition in its sights. Yet for all its advantages, the Outlook application can at times crash owing to myriad reasons including possible issues with the MSPST32.dll file. Let’s explore this situation in detail.

Outlook Crashes Caused by MSPST32.dll – Key Reasons

If you have noticed an error message which mentions the MSPST32.dll as the module where the fault is noticed, you are looking at either a compromised dynamic link library file or a corrupted PST data file. There are several reasons which can contribute to this issue. To start with a resource conflict or malware infection might have compromised the dynamic link library file. Alternately the underlying PST data file itself may have got corrupted due to improper shutdown or power outage. In some cases where a user is using an older iteration of Outlook; if the PST file is over a certain size, it becomes more prone to corruption. To resolve any of these scenarios we offer below seven effective solutions for you to try.

#1. Start MS Outlook in Safe Mode

The first thing you need to do when you encounter this error is close all Outlook windows and restart the application in Safe Mode. When you open Outlook in Safe Mode, no add-ins are loaded and you can identify and disable any add-in that you believe is causing the error to occur. Try out the steps listed below to achieve the same. - From your Windows desktop screen, move to the Windows Search Bar (also called the Run Box) - Once there, just type in cmd and then press Enter to bring up the command prompt - Next type outlook.exe/safe and then again press Enter to open the Microsoft Outlook application in Safe Mode. You need to follow an iterative process and disable one suspected add-in after another to narrow down the specific add-in which might be causing the error.

#2. Use Antivirus Tool to Check MSPST32.dll

Malicious programs like viruses and other malware are known to routinely target dynamic link library files. Hence you should immediately scan your system with a leading Antivirus utility. It is recommended that you first update the antivirus definitions and then perform a full system scan to track any such malicious programs that might be affecting your machine.

#3. Use Advanced PST Repair Program to Repair the PST File

If you have tried out the first two steps and failed to resolve the issue, it is quite possible that you are dealing with a corrupt PST file. To resolve the issue, you should get hold of a powerful PST data recovery software like DataNumen Outlook Repair. This sophisticated tool can scan the corrupted PST file and extract all the contents in it with aplomb while maintaining data integrity. It is capable of handling both large PST files and even those which are encrypted.

#4. Try ScanPST to Fix the PST File

With the MS Office application, Microsoft packs a dedicated tool to deal with Outlook errors. Known as the Inbox Repair Tool or ScanPST; this tool is designed to handle errors associated with a corrupt PST file and can come in handy for you. To locate the tool in your system, just visit Microsoft’s Support Site for appropriate directions. Once you have the tool at hand, try the steps listed below. - Open the ScanPST application - By using the Browse button you need to select the compromised PST file you are hoping to repair - Once you have loaded the file, just hit the Start button to initiate the data recovery process.

#5. Recovery from the Source Data Drive Directly

In rare cases, recovery of data from a corrupted PST file may not work as desired. In such cases, you can attempt recovery from the source drive where the Outlook data was stored by using a tool like DataNumen Outlook Drive Recovery. This advanced software can scan the drive minutely, extract any Outlook data elements present on the drive and recover them for your benefit.

#6. Run the Windows Restore Utility

In cases where the fault might lie with a faulty module in Outlook or if there is an issue occurring in your Windows machine, the Windows Restore utility offers a sure-shot way to resolve the issue. While running the utility you need to select a date (restore point from the provided options) when Outlook was working perfectly and revert the system to that state.

#7. Utilize a Backup of the PST File

If none of the steps listed above fail to resolve the issue or if you are looking for a quick fix, you might simply find the path of the existing PST data file and replace it with a backed-up copy to get Outlook up and running again. Here, what you need to do - Launch the MS Outlook application and reach to the File tab - Next move to the Account Settings option that appears right below the Info tab - Then you need to click on Account Settings and go to the Data Files tab. This will allow you to view the whereabouts of the existing Outlook data file. Just replace this file with the backed-up copy and launch Outlook again

Final Thoughts

Occasionally encountering bewildering error messages while working with Outlook is quite normal. By systemically following key troubleshooting steps, as shown above, it is possible to deal with most of such situations. However, we do suggest that you invest in a powerful data recovery tool like DataNumen Outlook Repair to deal with contingencies. Read the full article

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6 Solutions to Deal With Error “Cannot read from the source file or disk” While Copying or Moving Outlook PST File

Occasionally while attempting to copy or move an Outlook PST file, some users may receive an error message that mentions “Cannot read from the source file or disk”. Let’s go through the issue in-depth and offer six effective solutions to deal with this perplexing error.

The Outlook email client is much more than your typical emailing software. It is loaded with features ranging from top-of-the-line calendaring options to working with groups. Moreover, with the help of relevant add-ins for software like Microsoft Teams, it can be utilized as an effective collaborative tool. Yet for all the kudos it earns owing to its stellar feature set, it does have its share of flaws which most show often up as strange error messages. Like the one, some users get when they attempt to copy or move a PST data file. The application can simply sport an error that mentions that it cannot read from the given source file or the disk drive. Let’s explore this issue in detail.

What Causes the Cannot Read From the Source File or Disk Error Message

While trying to copy or move a file, a variety of causes can lead to this error showing up. It can be as simple as an access error or a resource conflict to debilitating issues like a corrupt data file or a disk drive. To resolve the issue, we have listed down six solutions that you can try out.

#1.  Make Sure Outlook is Closed While you Attempt to Copy or Move the Underlying Data File

Often many users attempt to move the underlying data file while the Outlook application is still open. Since the application is still accessing the data file, any attempt to move it or even copy it can cause this error to show up. Hence it is critical that you properly close the Outlook application before performing such action.

#2. Turn Off the Antivirus Application on your System

Antivirus applications are known to occasionally come in conflict with actions to move Outlook data files. To isolate this cause, it is suggested that you turn off your antivirus application before copying or moving PST data files.

#3.  Restart the System in Safe Mode

At times resource conflicts or indexing issues related to your Windows operating system can cause this error to show up, preventing you from moving the PST data files. To resolve the issue, consider restarting the Windows in Safe mode and then try to copy or move the PST file. To restart the system in Safe mode, perform the steps listed below - Click on Windows Icon and Click on Settings - Next just click on Update and Security and then head to the Recovery option - Under the provided options click on Advanced Startup - Once your system restarts, from the Choose an option menu, click on Troubleshoot - Next head to Startup Settings and then click on Restart - From the subsequent options, choose 4 or hit F4 to restart your system in Safe mode

#4. Try Using a Powerful PST Recovery Tool

If the PST file you are attempting to move has become corrupted, it can generate an error message which mentions that the file cannot be read. To eliminate the issue, you need to run a highly advanced recovery tool like DataNumen Outlook Repair. This class-leading product can negotiate even the most elaborate incidents of PST data file corruption within minutes and can assuredly get back all contents stored in the data file.

 #5. Consider the Possibility of Errors Associated with Disk Drive

In case, if even after performing all the steps mentioned above, you still fail to move the PST data file, it would seem that you are possibly dealing with an issue of corruption of the disk drive. At times, errors like bad sectors can develop in the disk drive and it can lead to such error messages. To resolve the situation you can use a powerful drive recovery application designed to extract Outlook files like DataNumen Outlook Drive Recovery. This versatile application can scan the affected drive and directly extract the Outlook data file contents in quick time. The application can handle an array of storage mediums including virtual drives and flash disks.

#6. Use the Inbox Repair Tool from Microsoft to Attempt a Recovery

Issues with PST data files are commonly experienced by users who use Outlook regularly. Hence Microsoft has bundled a specialized application called Inbox Repair Tool with the MS Office software package. Also known as ScanPST, the tool is slightly difficult to locate and you need to visit Microsoft’s Support Site to understand its exact location on your machine. Once you have located the tool, perform the steps listed below. - Launch the Inbox Repair Tool (ScanPST) application - Use the Browse option to locate the PST file you plan to repair - Next, click on the Start button to initiate the file repair process

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