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We met to work on our presentation for the Health Occupational students on October 29th. We decided what our roles will be during this presentation. I will be taking videos and pictures during this presentation. We will also do a walk through to show the students what their duties will be. Can’t wait for this presentation!
Week 8: We had a conference call with our very own Harnett county Special Olympics Program Coordinator, Ms. Holly Watts! She wanted to clarify information in regards to the paperwork that were tuned in to the teachers. She has been an integral part of the event planning as she has been working with the school system for quite some time. During this meeting we updated the goals that we had set as a group as well as individually. I have been in communication with the teachers to figure out how many students have turned in their Athlete Participation forms. I have only received responses from the elementary school and I am waiting to hear back from the others.
This week we got together to figure out what everyone’s roles are for the week. We created a flow for the event, utilizing the two classrooms and the hut (outisde classroom) for our event. We will be working with Health Occupational students from Overhills High School, these students will be using the buddy system which will have them partnering up with the student athletes and assisting them through the physicals. It started to get busy as we approach the event. There’s a lot to consider in the planning of this event and we are excited for Harnett county Medfest!!
On September 21st, Team Medfest had the opportunity to attend Medfest in Charlotte, NC to Observe and volunteer in the event. By participating in th event we were actually able to get a feel of how the event works and which areas don’t work to apply to our upcoming event. In this event they had all kind of health care providers aiding in giving the health screenings and physicals. They had a section for vision, vitals, dental, and the physicals. These are all necessary needs of the Special Olympics population.
My role as a volunteer at this event was to assists athletes who have checked in from room to room. This started out as such,but over time I tended to stay in one room with the athletes as they didn’t want to be left alone in the rooms. From this experience I learned that having a buddy system will be helpful when the student athletes in our event get their physicals as many athletes require assistance. The buddy system will ensure that the student athletes are always accompanied by a volunteers to receive their physicals.
This experience allowed me to thing about how our event will be planned and the logistics that goes into this event. During our meeting, we confirmed that the CVs were received, we created a flyer and distributed the parent and teacher letters through an email to the teachers. Local Special Olympics program coordinator will take printed copies of the Athlete Participation Packets and deliver them to the teachers at OHS, OMS, and OES. The teachers will then give them to students to take home for their parents to sign and return.
We also made an Instagram and Twitter in order to post about our event and increase the public’s education of what Special Olympics is about as well as why this event exists in the first place. Through this we are able to reach more people and garner interest in our event.
We are moving along in the planning of Harnett County’s first Medfest and focusing on out individual roles. I am in communication with the teachers, but it’s a bit difficult because I have not been able to get a reply from them all. It’s been only one teacher replying so far, but I will not let that bring me down. I will keep performing my room as best as I can.
Stay tuned for more on Team Medfest!
Tuesday September 18th: Due to Hurricane Florence, school was cancelled and team Medfest had to do separate conference call for the weekly meeting. In this conference call we connected with Dr.Tillman and our preceptor Ellen, we discussed how we will be planning medfest. As a team we decided what the individual roles will be: Tayler, is the Volunteer Lead, Anna is the Medical Lead, Brittany is the logistics lead, Kelsey as the Wellness lead, and Hannah as the event lead. I am the school lead. As the school lead, I will oversee school participation, transportation of the students, completion of all athlete forms, and any other school-related logistics. I will be the primary contact with the teachers in the Elementary, Middle and High School. I will ensure they have the necessary paperwork to provide to students such as the Athlete Participation Form for their parents to fill out. I will also be communicating with the Harnett County EC Data Manager, Ms. Turlington and the Assistant Principal of Overhills High School.in order to have them act as a liaison between the teachers and I. During the phone call I was tasked with getting the emails of the teachers involved in Medfest to introduce myself as the school lead and explain what Medfest event is and what it entails
During the phone call,Ellen explained that the clinical directors will have to take an online training module in order for them to be certified as clinical directors. Dr. Tillman confirmed that the event was good to go on all front as we have approval from both Campbell and the high school the event will be occurring at. He also stated that we have two providers who will be taking the training to become clinical directors. Anna, the Medical lead will be ensuring that Dr. Tillman receives the CVs of these providers and be given to Ellen to start the process. Anna will also ensure that we have a hospital for the athletes who received referrals after the physicals to go to. Tayler will begin the search for both medical volunteers and general volunteers. Hannah will begin the process to make the flyers and draft the parent and teacher letters of Medfest. Kelsey will be applying for a grant to purchase the things needed for the event and the Wellness Fair. Lastly, Brittany will begin a list of the medical equipment needed for the event and contact the PA school for the equipment.
This coming Friday, Team Medfest will be attending Charlotte Medfest to experience Medfest for ourselves and take away details from that event to apply to our event on November 8th. I am very excited to experience this event for myself!
On 9/10 the Medfest team went to Overhills High School and did a walk though of the classroom we will be using to host the Harnett County Medfest. We were joined by Dr. TIillman, Tara, the assistant principle, Holly, special Olympics coordinator and her daughter an athlete, as well as Lu Ann the exceptional children data manager. We will be working closely with each of these individuals on the logistics of the event. Stay tuned as we continue planning this amazing event!
I look so calm but was actually messing up so badly :') At least it looked cool . . . . . . #medievalfestival #englandsmedievalfestival #medieval #medfest #englandsmedfest #gypsy #whistle (at England's Medieval Festival at Herstmonceux Castle) https://www.instagram.com/p/BnPY_tXj5dI/?utm_source=ig_tumblr_share&igshid=50gl2qpfsamr
Prepping for @englandsmedfest with some leatherwork ⚔️ . . . . . . #englandsmedfest #medfest #renaissancefestival #renfaire #utilitybelt #leatherwork
