A few months ago I posted a couple photos of my index cards, saying I still didn’t know how and where I’d keep them, and I’ve since developed an Archiving System that combines the cards with a digital spreadsheet and has taken more hours than I will ever admit.
So, since I don’t have a “notebook system” to speak of, I'd like to share the way I archive my journals / sketchbooks / whatever you wanna call them, because I’m very proud of it, and who knows, someone might find it helpful :)
WHY I NEED AN ARCHIVING SYSTEM
The reason I don’t have a notebook system is because I use my books for absolutely everything, from sketches to grocery lists and journaling. It is crucial to me to not have any restrictions or expectations when it comes to my books, and that’s how I’ve managed to fill 43 of them over the years.
But of course, when you’ve been using notebooks without a system for most of your life and you want to read a specific entry, you can easily spend a full hour flipping through a sea of paper until you stumble upon those notes on the Bubonic Plague you took in 2011 or whatever you were trying to find.
SO HERE’S WHAT I DO
When I finish a notebook, I try to determine what its most important contents are: stuff I might want to reference in the future (project ideas, meeting notes) or is very characteristic of a period in my life (friends' drawings, travel logs). Every single page contributes to making the notebook what it is and gives it a unique personality, but not all of them are gonna be keepers, and that's fine (I'd even say fundamental, at least in my case).
These are the extremely generic categories I sort my Chosen Entries into. It's similar to the dot system so many people use, just applied retroactively:
🟣 Study notes
🔵 Work
🟢 Personal
🟡 Projects
🔴 Misc
And here's where the real archiving begins. This info goes into:
1. THE INDEX CARDS
(I always write them in Catalan; this one's a mockup and most of these are not real entries)
A little piece of cardboard with the notebook number, its start and end dates, and most important contents.
I keep each index card inside its corresponding notebook, either in its own backpocket or an adhesive one I stick there myself.
This way, whenever I want to take a quick look through the book, I get a general idea of its contents at first glance. Sometimes, just holding it in my hand and reading the index card brings me back to the time when I was keeping it, and that time-travel feeling gives me a rush like no other. I don't know if you can tell, but I'm crazy about my notebooks.
2. THE SPREADSHEET
Same as before, just a couple more pieces of info (number of months, physical description) added to a file with the rest of my notebooks' data. Again, these are not real entries for privacy and language reasons, but they're very similar to the kind of stuff I do keep.
The spreadsheet helps me find specific entries with a simple ctrl+f, and it's also a bird's-eye view of my progress through the years as a notebook keeper. I can see when my interests shift, how long some of my most important projects took to come to fruition, and even similar types of entries that repeat every few years which I wasn't even aware of before putting it all together. Absolutely fascinating stuff.
I hope this was useful, or interesting at the very least! If you’re a notebook keeper trying to find their own archiving system, my main advice would be to start early so you don’t have to deal with almost two decades of material like I did :’)
If you have any questions, don't be afraid to ask.
#project hail mary
#cats of tumblr
#pride
#lana del rey
