Businesses are at risk. Each day they generate sensitive documents that can range from personal information about their employees, credit card information about their customers and internal documents that define their plans for future growth and their current financial information. It all must be safeguarded and when the documents are no longer needed, they must be destroyed – some to the standards of government regulations like HIPAA. The safest way to meet all these standards is my hiring an on-site Paper Shredding Phoenix company.
Limit your exposure and protect your business, its finances and your good reputation. Make sure that all sensitive documents are destroyed when you are finished with them.
Here are 6 Reasons to Consider Hiring a Professional On-site Shredding Company.
It Could Save You Money. You may think that using an employee saves you money, but that is not necessarily the case. A good commercial shredder is expensive and will probably only accept a maximum of 20 pages at a time. A box of paper would then take 2 hours to shred. If you don’t have a continuous shred machine, your machine may overheat and your employee will have to wait for it to cool before it can be used again. Even if the employee only makes $10 an hour, shredding 4 boxes of paper a month with 8 hours of labor, costs you $80. That’s not cheap – and don’t forget to add the price of the shredder.
You Have A Secure Place To Drop Paper Waiting To Be Shredded. Shredding companies will provide you with a locked bin. When an employee is finished with a sensitive document, they drop it in the locked container. It’s safe until it’s shredded.
You Limit The Hands And Eyes On The Document. When sensitive paper goes straight to the bin, it’s not sitting out on someone’s desk waiting to be picked up. It’s not being handed from one employee to another until it gets to the person who is going to shred it. When you limit the number of people handling sensitive information, you protect yourself.
A Professional Understands And Meets Shredding Standards. If your company is bound to shred to a certain standard, such as HIPAA requirements, a professional company will know those standards and meet them by addressing Contingency Planning, Access Controls, Audit Controls, Data Integrity and User Authentication.
Your Waste Will Be Recycled. Putting it in a recycle bin in a plastic bag is no insurance that what you shred will be recycled. Sometimes, the recycling company will decide that it will take too much time to unknot the bag and recycle and they may throw it out. A shredding company knows how to make sure that their shredded paper is recycled. Ask about their policies.
Your Documents Are Shredded Before They Leave Your Company. On-site shredding is just that. A truck with a commercial shredder comes to your location. The contents of the bins are emptied into the shredder while you or a trusted employee watch. Your documents are completely destroyed before the truck leaves. You don’t have to worry about sensitive documents being transported or handled by anyone else. It’s a done deal.
If you’re worried about business identity theft or theft of information, you want to make sure that all confidential and sensitive documents are completely destroyed when they are no longer needed. Consider on-site professional shredding and feel secure.
