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Navigating SharePoint sites:

Navigating through SharePoint is similar to navigating many common websites. For most, this navigation will be intuitively familiar. A typical SharePoint web site provides a site for your team to communicate, share documents and work together. The site structure includes the following components:

List: A list is a collection of information (NOT files) and can include announcements, contacts, discussion board, links, calendar, tasks, project tasks, issue tracing, survey and custom lists.

Library: A library is similar to a list, except that it stores files as well as information about files. Libraries can include document, form, wiki page, picture, slide and report libraries.

To add an item to a list or a file to a library, you must have permission to contribute to the list or library. This permission is assigned by the site owner or administrator.

Navigating the Home Page and SharePoint site

A Home Page is the main page of a SharePoint web site; it provides a navigational structure that links the site components together. The home page has two major navigational areas: the top link bar and the quick launch bar.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

The help button opens SharePoint Help which is launched in a separate window and allows you to search for needed information.

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Creating Sites:

SharePoint sites and workspaces are containers for information. You can use any site as a single container or create as many subsites as necessary to make the data easier to find and/or manage.

Creating sites: EXERCISE: 1.Select Site Actions 2.Create 3.Site and Workspaces

4.On the New SharePoint Site page, enter the Title, Description and URL for this site. Also, you will need to answer two important questions: • Do you want to display this site on the quick launch bar? • Do you want to display this site on the top link bar?

5.Click Create. You will notice that the site now appears on the top link bar, as well as the quick launch.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

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Create a list from a list template:

Create a list from a list template: SharePoint includes several different types of ready-made lists, ranging from a calendar to a contact list. Although some settings vary, you can use the same basic procedure to create any type of list. Note: To create a list, you must have permission to change the site.

EXERCISE:

1.Click View All Site Content and then click Create on the All Site Content page. Note: In most cases, you can use the Site Actions menu instead to complete this step.

2.Under Communications or Tracking, click the type of list that you want to create, such as Contacts or Calendar.

• Custom: You can customize any list or start with a template and then customize just the settings that you specify.

3. In the Name box, type a name for the list. (A name is required.) 4. In the Description box, type a description of the purpose of the list. (This is optional.) 5. To add a link to this list on the Quick Launch, click Yes in the Navigation section. 6. Click Create.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

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Types of lists:

The type of list that you will use depends on the kind of information you are sharing:

Announcements: use an announcement list to share news, status or to provide reminders.

Contacts: use a contacts list to store information about people or groups that you work with, such as a list of external vendors.

Discussion boards: use a discussion board to provide a central place to record and store team discussions.

Links: use a links list as a central location for links to the Web or other resources.

Calendar: use a calendar for all of your team’s events or for specific situations, such as meetings or holidays.

Tasks: use a task list to track information about projects and other to-do events for your group. You can assign tasks to people, as well as track the status and percentage complete as the task moves toward completion.

Project tasks: use a project task list to store information that is similar to a task list, but also provides a visual view with progress bars.

Issue tracking: use an issue tracking list to store information about specific issues, such as support issues, and track their progress. You can assign issues, categorize them and relate them to each other. For example, you can use this type of list to manage customer service problems and solutions. You can also comment on issues each time you edit them, creating a history without altering the original description.

Survey: use survey to collect and compile feedback, such as an employee satisfaction survey or a quiz. You can design your questions and answers in several different ways and see an overview of your feedback.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

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Creating a Library:

SharePoint includes several different types of libraries, ranging from a document library to a report library. Although some settings vary, you can use the same basic procedure to create any type of library. Note: To create a library, you must have permission to change the site. EXERCISE:

Click View All Site Content and then click Create on All Site Content page. Note: In most cases, you can use the Site Actions menu instead to complete this step.

2.Under libraries, click the type of library you want to create, such as Document Library or Report Library.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

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Types of libraries:

The type of library that you use depends on the kinds of files that you are sharing:

Document library: For many file types, including documents and spreadsheets, use a document library.

Picture library: To share a collection of digital pictures or graphics, use a picture library.

Wiki page library: To create a collection of connected wiki pages, use a wiki page library.

Form library: If you need to manage a group of XML-based business forms, use a form library.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

#sharepoint blog #sharepoint classes #sharepoint course #sharepoint jobs #sharepoint online training

Navigating SharePoint sites:

List: A list is a collection of information (NOT files) and can include announcements, contacts, discussion board, links, calendar, tasks, project tasks, issue tracing, survey and custom lists.

Library: A library is similar to a list, except that it stores files as well as information about files. Libraries can include document, form, wiki page, picture, slide and report libraries.

To add an item to a list or a file to a library, you must have permission to contribute to the list or library. This permission is assigned by the site owner or administrator.

Navigating the Home Page and SharePoint site

The help button opens SharePoint Help which is launched in a separate window and allows you to search for needed information.

For more visit: http://www.quontrasolutions.co.uk/blog/category/sharepoint-admin-training/

#sharepoint blog #sharepoint classes #sharepoint course #sharepoint jobs #sharepoint online training #sharepoint tutorials