#zoom tips

[academiaipromise]

Hello!

This is a series that was inspired by some stressed-filled Zoom calls that I’ve been having with some underclassmen for both my extracurricular organizations and peer mentoring programs. If you’re still reading this, chances are, you’re either going back to college soon or starting college for the first time in the year that is 2020. While we all are probably focusing on the safety of ourselves and our loved ones (as we arguably should), many incoming freshmen I’ve been talking to are also stressed about college things: emailing professors, study tips, how to balance virtual classes. So, in case you feel like reading a series of tips written by a 4th year undergrad who at least pretends to know what she’s doing, click below to read the second entry. Click here for the first. 

Tip #2: Zoomin’, or Keeping a Life/Work Balance During Online or Hybrid Courses

When trying to figure out the order in which to post these tips, I was struck with the realization that I start school in a little over a week. So, if anyone is in this same boat, I figured it would be important to talk about class registration tips when there’s still time for you do something about it. This post is a long one, but here’s hoping you can find some advice in it. 

So something to clarify right off the bat: when everything started moving to a virtual format, everybody and their mother on the Internet starting coming forward with tips on how to work from home. And while that’s kind of what’s happening here, I take issue with two things: working from home is not the same as working from home during a global crisis, and working from home is not the same as virtual college. So I’ll try to get as specific as I can, but also try to throw in some tips that might work better for you than they do for me.  

Part One: Registering for Classes

Okay so this part you might have already done, but it’s good to keep in mind. While the recommended hours at every university is different, in my experience the average recommendation is 15 credits hours per semester. It’s important to note though that this is only an average: if you plan on taking courses in the summer, graduating early/later than 4 years, or taking on multiple majors, all of these things affect the credit hours you should be taking.

The unpleasant reality of registering for courses is there’s really no way to know how a specific class will be. There’s always RateMyProfessor.com or other tools, but who’s to say that professors will be like they normally are if they’re trying to figure out how to teach online/hybrid classes? Also, it’s a good thought to keep in mind that typically only two kinds of people leave public reviews of a professor/course: those who really loved the class, and those who really hated the class. So read and figure out what exactly they’re saying, not just how they feel about the course. And just know yourself - if someone from a humanities background says a statistics class is too hard, but you're great with numbers, that’s not always the best advice to heed. Listen to your gut instinct, both when registering and during drop/add week. 

My advice for registering for classes right now? Whatever your instinct is, go a little less if you’re able. The reason I say this is because studying in 2020 can be...a lot, in the same way doing anything in 2020 is. I was only registered for 12 credit hours last semester, and even that became difficult to manage toward the end (moving back home suddenly, people you know getting sick, trying to protect high risk loved ones/yourself, all of which can and probably will happen again this semester). I would just say to go in overestimating how much time you need for yourself vs classes - there will be other semesters, and it’s better to take less classes now and not burn out or struggle mentally (or even just academically) in your first semester of college. Please just be kind to yourself. 

Part Two: Zoom, or the True Necessary Evil 

Maybe you used Zoom all throughout your last months of high school; maybe your university is using Microsoft Teams or something to that effect. Either way, here is what I’ve found to be helpful during my unforeseen five month foray into Zoom, seemingly with no end in sight.

1. Zoom is a tool. Yes, I kind of hate Zoom, and you may also come to hate Zoom if you don’t already, but there are benefits. You can send in written questions or raise your hand through Zoom if your professor allows that feature, both of which are very helpful in trying to show engagement while also trying to respect any kind of Zoom decorum. This post is going to be long enough, and my next post will have more to do with extracurriculars and virtual opportunities, but if you ever need to host a Zoom and want to just use all of its features, I’m more than happy to answer DMs. I’ve had to sit through so many Zoom tutorials for Student Involvement, and if I can spare anyone from that, I would love to. 

2. Balance what you keep digitally versus what’s on paper. Okay, so this is definitely, definitely up to personal preference, but speaking from experience, I just don’t view online or hybrid classes as the opportunity to go fully digital if you’ve never been fully digital before. For me, I always take handwritten notes, mainly because when it comes to remembering things, I either have more of an auditory memory, or I can remember the way that I wrote something when I was taking notes. Considering online classes usually decrease the auditory memory aspect a lot, when things moved virtual I made a point to keep taking handwritten notes. However, something that I’ve found particularly appealing is using Google Calendar (or iCal, Outlook, whatever it is you prefer) to an excess. When scheduling Zoom calls, I always save the Zoom link in the description of the event on my Google Calendar. Trust me, this is a lot better than trying to go through your email to find the link that professor sent. So I would advice to think about your learning preferences and figure out a way to still play to your strengths, even if it might technically be a little less convenient. 

3. Schedule screen breaks. This is so important for so many reasons. While I’ve invested in some blue light glasses because I am slowly losing my vision after years of reading books by flashlight or AO3 fics on my phone until late at night, I still get fatigued being on a screen for so long. Because it’s not just school that’s on the screen; it’s your clubs, your social interactions, maybe your job. I would recommend scheduling screen breaks that coincide with some sort of physical activity (I don’t necessarily mean an intensive physical activity, although if you want to feel free; I more am referring to getting up out of your chair and walking around your room or apartment. Or going outside. Ride your bike. Do some yoga. Eat some food. Etc.), but if you’re feeling particularly busy or overwhelmed, taking notes from a physical book works just as well. Even if you feel okay at the moment, scheduling breaks and following that schedule can save you from screen fatigue hitting all at once - it will take a lot longer to get over a headache between your eyes/your eye twitching or your neck and/or shoulder locking up than just allowing simple short breaks throughout your day. 

4. Schedule time between Zooms. This may sound like the same thing as taking screen breaks, but what I’ve found is that Zoom is a lot more draining that in person classes. I used to schedule Zoom calls back to back like I would classes (again, personal preference, but I was always the person who would take all of their classes from 9:30-3:30 on Tuesday/Thursday, and no classes on Monday/Wednesday/Friday), but found out pretty quickly that I was wrecked after two or more Zoom calls in a row. Honestly, now I won’t schedule any two Zoom calls within a half an hour of each other - between calls, I like to walk around, grab a snack, stretch, close my eyes and try and suppress the social anxiety that seems to accompany every Zoom class or meeting I’ve ever had. (Tangent: I’m thoroughly convinced southerners were not meant to operate Zoom calls. No one knows how to hang up the dang call without being rude because we were taught to have 30 minute conversations in a doorway on our way out.) Maybe there are people who can go on Zoom calls for three hours or so (and I’ve done that with friends, whether just working on group projects or hanging out), but my personal recommendation would be just to space it out more than normal if you’re able. 

5. Create an ideal weekly schedule. This is not “your most productive week ever,” or “this is the rigid schedule you will follow for eternity with no deviations.” One of my most difficult adjustments in college was the changing schedules; maybe you were planning on finishing an important paper on Thursday night, only for your group project to decide to meet that night instead. And that will happen, even with virtual meetings (maybe especially with virtual meetings, as people definitely tend to overestimate your availability when it’s digital). What I’ve found that helps is to create an ideal weekly schedule, both in general and a more specific one at the start of the week, because that means that when things get shuffled around, you actually reschedule that thing that you wanted to do, whether it’s homework, yoga, or just...being alone for a bit. It allows you to still feel like you’re prioritizing your time and activities, even when your schedule changes with little to no warning. 

Part Three: Some Final Thoughts

If you can invest in a second monitor, now might really be the time to do it. If you’d prefer, I used a laptop riser for most of college before this all happened (yay nerve damage in my neck!) and an external keyboard and mouse. I would just compare models and figure out what works best financially if that’s something you want to do. 

Ultimately, if this doesn’t come across in every tip I post, please just be patient with yourself this semester. This is a weird time, and I know that starting your first semester you might be 100% committed to starting off strong or making a great first impression. And that’s awesome, but sometimes that just might not be realistic. Look at last week’s post on contacting your professor, and reach out early just to introduce yourself. Establishing a relationship early on is always good, but especially considering that this semester really might have moments where you need some extra time or grace from them. Can’t focus? Can’t find motivation? That’s understandable; we’re in a global crisis right now. Just listen to yourself and always put your health and the health of your loved ones before school. I hope that these tips can at least help you navigate your first year with a little less trepidation. 

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So that’s it for this entry! As always, if you have specific questions, please don’t  hesitate to ask. Again, I am a student at an SEC university in the United States, so I’m not claiming to be an expert in all things, but I have TA'ed multiple freshman seminars, and will be making this series for the freshmen that I know starting at my school this year anyways, so putting them on this blog is no big deal. Next post (which will hopefully be up sooner than this one was) will specifically be on extracurriculars and virtual opportunities, so if you have specific questions on that as well, I’m all ears. 

[complygate-hr]

Managing Zoom Fatigue

 Managing Zoom Fatigue

Video calls are often understood to be exhausting and draining. Upon pondering, the reason understood to be behind this happens, in part, to be the consistent focus that we put on official video conversations while absorbing information from team members and managers. These calls also require the participants to stare directly at their screens for extended periods of time without doing anything such as blinking or mental breaks, and this causes fatigue.

This is much more common than what one would think at first. Team members feel more exhausted at the end of a long workday characterised by extended video calls. Unsurprisingly, the malapropism “Zoom fatigue” has kept on popping up on social media and other communication mediums during the last few months.

Read more on our blog post.

[techsunk12]

Tech News | Zoom Tips 

[mechtechtips]

How to Get Immersive View in Zoom - Zoom's Best Feature

How to Get Immersive View in Zoom – Zoom’s Best Feature

If you are searching for how to get Immersive view in Zoom, then you are at the right place because we are going to discuss Zoom’s new feature – the Immersive view. Zoomtopia 2020 has introduced an interactive view, which is a more engaging and inclusive way to meet with people. It’s close to Microsoft Teams’ together mode. Together Mode can accommodate up to 49 people, while Zoom’s immersive…

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[semissouristate]

Video Call Tips

Even though people are beginning to return to the workplace, many meetings will still be held through video call to practice social distancing. We have 5 tips to make video calling easy!

1. See Which Program You’re Using

There’s more than one video conferencing program out there. Your workplace may have a preferred program, but other businesses or courses may use something completely different. Take a moment the day before a meeting to see if you have the appropriate program or app downloaded for the call. 

2. Check Yourself

Open the camera on your laptop and make adjustments. Is there enough lighting? Is the camera too close? Do you need to move that pile of laundry out of the shot? Make sure to have enough light, put away anything you wouldn’t want to be seen on your work desk, and that your clothes are appropriate for the occasion.

3. Prepare Your Background

A lot of families are using the same account for video calls. Make sure to double check your settings before the meeting starts. That background image of a meme may have been fine for your kid’s video call, but may not be ideal for a professional meeting.

4. Get your Gear

You don’t need to invest in a fancy headset for video conferencing. Most phones come with earbuds that have a built in mic. While you're getting your headphones, go ahead and grab your charger too. It’s better to have it and not need it than to cause a distraction during the meeting.

5. MUTE YOUR MIC

Please if you only take one thing away from this blog, remember to mute your mic. There’s nothing worse than hearing someone’s dog barking or a TV in the background during a meeting. Even if you don’t plan on unmuting yourself, it’s a good idea to limit noises as much as you can before a call in case you need to chime in. Many video conferencing programs allow you to turn your mic and video feed off in the settings by default, giving you a chance to turn them on after you enter a meeting.