Asking for a Letter of Recommendation
Iāve seen some people post about being nervous/scared of rejection/etc so here is my strategy for requesting a letter of rec:
1. Title the email clearly, so recommender can access later:Ā āRecommendation Request for NAME LASTNAMEā
2. Greet them formally:Ā āDear Dr. X,ā (I tend to do this no matter how close the relationship is)
3. Make the request: āI am writing to ask if you would be willing to write a letter of recommendation to support my application to WHATEVER THING.ā
4. Tell them the deadline:Ā āI would need the letter by MONTH/DAY/YEAR.ā (If you want to give a reason, you can also say that the application is due, or that you are hoping to submit your application by that date.)
5. Why Them?: Share 1-2 sentences about why you think they are the right person to recommend you, or what they might add to your application.Ā āGiven your role as my advisor/mentor/colleague/etc, I believe you could offer a clear picture of my interpersonal skills/research abilities/developing strengths/academic abilities/etc.ā
6. Offer toĀ Help: Let them know that if they accept the offer, you will provide guidance and support in letter-writing.Ā āIf you are willing to write the letter, I would be happy to share more information about myself and my experiences, as well as information about where to send the letter.ā
7. Help them decide if they are the right fit: Attach your CV, so they can take a look and make a more informed decision about whether they can confidently recommend you.Ā āI have attached my CV in case you would like to review it.ā
8. Thank them for their consideration and/or time
9. Sign off: Make sure your contact information is included in your email signature.
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