uAttend Time Clocks

When you need to safeguard your business by tracking your employees’ time, an automated time clock with smart, robust time tracking software is by far the most efficient and easy way.

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Necessary Time Clock Features For Optimum Business Performance

For many small businesses, tough economic conditions continue to force owners to adopt measures that lower costs and boost performance. A time clock is one of the best management systems that can achieve this goal by reigning in overtime and payroll costs, as well as enhancing efficiency. Of course, not all time tracking systems are the same, or function in the same way. This is why it’s important to stay ahead of the curve by selecting a time tracking device that offers the best combination of three key elements: pace, organization and compliance. A good employee time tracking system should have all three.

1. Pace

The swift collection and processing of payroll data is vital when it comes to time and attendance. If it takes you a few minutes each day to get time and attendance data from your employees, you are missing out on the advantages of automation. Automation does not just facilitate the data collection part of your timekeeping software, but also assists with the quick retrieval of payroll data during crunch time. With smart employee time tracking software, you can run a payroll report that shows the complete picture of your employees’ work hours, and do so in just a matter of minutes.

2. Organizational Efficiency

The detailed payroll reports generated by timekeeping software can easily be used to monitor your employees’ hours. Is there a spike in work hours? If yes, what caused it? Additional hours equal more money, so you definitely want to get an idea if those extra hours were used wisely. You can also put checks in place that prevent employees from clocking in early or clocking out too late. With stringent checks and balances, organizational efficiency can experience a boost resulting in improved profitability.

3. Compliance – For Employees and Employers

Businesses are required to keep detailed records of employee payroll. A cloud-based time clock can be hugely beneficial for your company when it comes to complying with state and federal labor laws. If you use a clock with biometric recognition features, you eliminate the chances of employees claiming manipulation in time records. So, in addition to reaping the benefits of zero time theft at your place of business, your company is also more likely to be compliant. Unfortunately, the consequences of non-compliance can be rather severe. Even if there was an unintentional mistake in the calculation of employee payroll, (for example, with meal break deductions or overtime adjustments), your company can get into a lot of hot water.

Such a system also ensures compliance among employees. This is especially applicable for businesses that send employees out for fieldwork. An employee can easily claim he or she spent many hours on the job, while the actual time spent was considerably less. This kind of wage fraud not only costs you money, but it can also damage your company’s reputation. Good timekeeping software ensures that you know where your employees are working and when because they give you the option of having employees punch in from a smart phone, mobile device or from a landline at the jobsite.

When you need to safeguard your business by tracking your employees’ time, an automated time clock with smart, robust time tracking software is by far the most efficient and easy way. For top performance, make sure your clock of choice can meet your goals of pace, organization and compliance.

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Boost Your Organizational Performance Using Employees Time Clocks With Biometrics!

There are few entrepreneurs out there who can deny the importance of employee time management. Businesses that are able to pull off the resourceful management of employee work hours can be sure of improved efficacy and a good return on investment made into employee time. An effective utilization of this valuable resource can lead to sustainable business growth and profitability. With employees time clocks from uAttend, small and medium sized organizations can help ensure their employees are getting paid for the actual hours worked, in addition to being able to monitor their attendance behaviors.

Some of the prominent features of biometric-enabled time and attendance systems include the ability to recognize employees that are highly productive, keep track of behaviors such as absenteeism, and most important of all, achieving the assurance that employees are being paid for worked hours only. Biometric-enabled time tracking software systems are the ultimate solution an organization can have for the time and attendance management needs of its entire workforce. Useful Features & Benefits of Automated Time Keeping Systems In addition to being able to automate time and attendance processes, small and medium sized enterprises get to benefit of accuracy, which is provided by biometric time and attendance systems. This impacts your ROI in two ways – 1) reduced payroll costs thanks to the elimination of time theft and buddy punching, and 2) improved productivity and accountability as employees put more effort and responsibility into their work. Simply put, your organizational efficiency will increase and your cost of doing business will decrease. Thanks to the automation provided by systems such as uAttend’s employees time clocks, your business can decrease its dependence on human capital to manage time and attendance and process payroll. Imagine automating and simplifying your complete payroll process from start to finish! In addition, uAttend’s time and attendance software suite helps in key areas such as compliance and wage violation claims because it keeps accurate, indisputable digital records of employee work hours. uAttend’s detailed reporting features not only help in payroll integration, but also provide options for project and workload forecasts. This enables floor supervisors to allocate required resources to new projects in an effective and efficient manner.

To learn more about time tracking software systems and what they can do for your business, please visit uAttend.com.

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Manage an Efficient and Paperless Payroll with Time & Attendance Software

In order to keep your business ahead of the competition, you need to maximize your return on employee investment and achieve workplace efficiency. By introducing automation into your business processes, you can help achieve optimal efficiency because employees will be able to use their time more productively. Time & attendance software from uAttend is one such automated method that will help save your business time and money.

Road to Achieving Efficiency

If your business employs more than 20 non-exempt workers, it is very time-consuming to monitor, process and store all of the payroll information. If you are using manual payroll methods, keeping track of each process can get overwhelming, especially when you accumulate multiple spreadsheets or timesheets to record this information.

Biometric time clock systems from uAttend render any need for time cards or paper timesheets useless. The time keeping system validates employee identity by comparing their fingerprints or facial patterns that are already stored in its database. There is no need for paper time cards or timesheets at any stage of punching in or out.

Going Paperless at Every Stage of Payroll

 In addition to eliminating paper from the punch-in stage, uAttend’s software also allows you to go paperless in the processing and recording stage. While a manual system requires processing employee time data using paper and manual calculations, time & attendance software from uAttend does all this work for you, which saves time and resources and makes employee data easier to collect.  

HR and payroll executives can now skip all of the laborious and time-consuming stages of payroll processing because every stage is taken care of by the time keeping software. At any moment, employers can access processed information in real time. Digital records of your payroll help comply with state and federal labor laws and take up negligible space as compared to records on paper.

 Biometric time clock systems from uAttend can help you achieve a new level of efficiency and accuracy by introducing a paperless workforce management solution for your workplace.

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Is Micro Management Consuming Your Time? If so, Switch to a uAttend Wireless Time Clock!

No matter how you look at it, running a small business is no easy task. Limited capital and resources, along with tough today’s competition can make it extremely difficult to stay afloat. In these situations, entrepreneurs are often extremely focused on cutting costs. While this is by no means a bad thing, if they do not have adequate management tools, this sort of micromanagement can consume ALL of their time and usually ends with poor results.

If you spend most of your time managing business critical processes, such as payroll, there is little time left for you to focus on matters that can help grow your business. Automated workforce management solutions like uAttend’s wireless time clock can help streamline your organizational processes and free up your valuable time, ultimately transforming your workplace into a more efficient and more productive enterprise.

  How do Automated Systems Reduce the Need for Micromanagement?

  With manual time and attendance methods like paper timesheets and card-punching time clock systems, there is a substantial need for human supervision. If employees fill in their work hours on a timesheet, supervisors have to make sure they are writing down the correct hours worked and are not stealing time by rounding up five minutes here and there. In the case of mechanical time tracking devices, if left unsupervised, employees can easily clock in and out for an absent or late colleague. Both ways can cause significant revenue loss for your business.

  In addition, non-automated time keeping methods require that you manually transfer time and attendance data from time cards or timesheets for the purposes of processing payroll. Once done manually collecting the data, you then have to spend a considerable amount of time manually calculating employee wages. If you have ever tried to do this, you know exactly how much time and effort it requires to accurately calculate wages for various employees with varying degrees of pay grades, benefits and other contributions.

  uAttend’s wireless time clock effectively takes over crunching numbers for payroll and lets you get back to the core task of growing your business. From punching in an employee’s time to generating detailed reports on employee productivity, everything is automated and can be done in real-time. Best yet, you can integrate uAttend time tracking software with your existing payroll system and process your payroll with just a few clicks of the mouse.

  To learn more about uAttend time clock systems and other products, please visit www.uattend.com.

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How Cloud-Based Time Tracking Software can Save on Scalability Costs

Time tracking software solutions have played an instrumental role in helping U.S. businesses overcome the drawbacks of manual time and attendance. Today’s organizations are able to achieve a much more streamlined and accurate payroll. If you compare time keeping software systems with manual time and attendance management, you will find a clear winner in automated software, especially when it comes to the accuracy of recorded employee work hours. In addition, businesses using automated software also gain the added advantages of reduced human error and the ability to integrate with payroll systems.

However, it would be foolish to believe that every time and attendance solution comes with the same features and benefits. When selecting time keeping solutions, small businesses basically have two options to choose from, on-premise hosted systems or cloud-based solutions such as uAttend’s biometric time clock systems. In many cases, both these solutions can deliver the same kind of results. However, while these two systems may function in the same way, there are several differentiating factors in terms of implementation and operational costs.

How do the two Systems Differ?

First of all, there are very few internally hosted time keeping systems that are available without annual licensing charges. A business using an in-house system is required to pay large upfront licensing fees, as well as pay for a monthly service subscription. In addition, there is often a hidden catch. For example, many in-house service providers require businesses to pay extra money per each employee added into the system. This quickly becomes an expensive venture once your business starts growing and expanding.

Cloud-based time tracking software service providers, such as uAttend, operate a bit differently. When it comes to the number of employees using a system, cloud-based service providers are much more flexible and customer-oriented. They do not raise the price per employee if and when a client has experienced sudden growth, nor do they charge extra if and when a business cuts back on its number of employees. Rather than charge per employee, they offer affordable and scalable membership levels that cater toward small businesses.

For example, with the uAttend™ Employee Management System, Plan 1 covers 1- 9 employees, whereas Plan 5 covers 100+ employees. So, depending on how many employees your company has, you can change your plan accordingly, each month if need be, with no hidden charges or fees. Small businesses subscribing to uAttend’s biometric time clock systems enjoy even more benefit because the biometric requirement also eliminates wage fraud and time theft practices.

When you’re running a company, the last thing you need to worry about is your time and attendance tracking. If you partner with a cloud service provider like uAttend, you’ll never have to worry about scalability surprises, which helps you check one more item off your long list of things to manage.  

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uAttend Time and Attendance Software – Providing Universal Accessibility

Today’s businesses are no longer restricted to brick and mortar stores or factory floors. The huge growth of the service industry has resulted in service providers and their employees spending more and more time in the field. While this boom has created opportunities for small and medium-sized businesses, it has also created certain problems when it comes to monitoring employee time. Alas, there is a solution! uAttend’s automated cloud-based time and attendance software makes it possible for today’s businesses to monitor their employees’ whereabouts at any time of the day, and from any location.

The World of Possibilities With a uAttend Wireless Time Clock

With uAttend, no matter where you are in the world, if you have access to the Internet you can access your employees’ work hours and attendance data. Our online accounts offer universal access making it easy for you to monitor and manage your workforce. uAttend benefits employees as well with its convenient punch in options and ease of use. For example, if your employees are working in the field, our Smartphone app makes it possible for them to mark their work hours from a specific job site. There is no need to punch in first at the office and then drive to the job site. As long as they are within your pre-designated Geo hot spot, they can punch in and out with the uAttend mobile application. This especially comes in handy for employees who spend most of their time working remotely. 

In addition to the mobile and Smartphone app, employees also have the option of punching in and out by calling in on a telephone, or by using a web browser. These time and attendance solutions are smart and easy to implement. Not only do they help accurately record work hours, but they also help streamline your roster planning and take the stress out of your payroll processing. uAttend currently integrates with more than 60 different payroll processing programs making the whole process a breeze.

Additional Advantages of Time and Attendance Software

In addition to universal accessibility, uAttend workforce management solutions offer a wide range of benefits for small and medium-sized businesses. An organization can achieve higher productivity, as well as eliminate time theft and wage fraud using our biometric solutions. From employee punches, to the creation of time and attendance reports for payroll, the entire process is automated and paperless enabling your business to accomplish more in less time, and with the least bit of human supervision.

If you have employees that work in the field, or if your organization faces time theft issues, or if you simply want to enjoy stress free payroll, consider a uAttend wireless time clock system for your business. It’s an investment you won’t regret.

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Software as a Service – The Quintessential Platform for Time Tracking Software

Technology, along with the ways we use it in our everyday lives, is evolving with each passing day. Automation is without a doubt the best advantage that technology has delivered to the business world. Through automation we are now able to do much more in less time, and accomplish our goals in more affordable ways. One of the areas technological advancements have made a substantial difference is in employee time and attendance. Workforce management solutions such as time tracking software have been instrumental in streamlining payroll for small and medium-sized businesses.

Employee Time Management From Today’s Perspective

The continued evolution of workforce management solutions has made it possible for today’s businesses to not only take advantage of the latest and greatest technologies, but also to give them different choices in how to implement these solutions. For example, there are two common ways in which business owners can deploy a time keeping software system. Depending on their specific needs, they can either use an in-house system or use Software as a Service (SaaS).

How do these Systems Differ?

Although these two systems function more or less the same way, the deployment method actually makes a big difference in several key areas. Below, we discuss these differences in detail. Knowing the pros and cons of each system can help you reach a conclusion of your own as to which will work best for your company.

1. Upfront Costs

The first major difference between an in-house time keeping system and an SaaS system is cost. This is, of course, an area where every business must pay close attention to when deciding on a system. Internally hosted time and attendance software systems need to be licensed and can involve substantial licensing fees that reoccur on an annual basis. This means a large, upfront fee for a full year of service. In comparison, online time attendance software solutions are cloud-based and hosted on service providers’ remote servers. In the majority of cases, a business simply pays a low monthly subscription fee rather than an upfront licensing fee, and is not locked in to a long-term commitment.

2. Equipment Requirements

Cloud-based time tracking software solutions are delivered online and hosted on remote servers. This way a business can utilize the service without having to make substantial investments on equipment, supplies and infrastructure. All a company needs to purchase is the hardware terminal and connect it to the Internet. With Plug ‘n Play, the system is up and running in no time. On the other hand, licensed software needs to be hosted on your business’s premises. This involves considerable expenses in terms of physical servers, IT support and ongoing maintenance, not to mention the space the equipment takes up.

3. Upgrade Fees

With cloud-based workforce management solutions your business will always have access to the latest version of software. In fact, most SaaS time and attendance providers automatically perform software upgrades and do not charge any fees. The latest software version is instantly available through seamless upgrades ensuring minimum downtime. In contrast, licensed software providers have been known to charge annual upgrade fees and often require an extended period of time to implement the new version of software.

4. Accessibility

Employee time and attendance data collected through online time keeping software systems is automatically delivered to cloud-based servers in real time. This makes it possible for entrepreneurs and HR executives to have universal access to the data. This also ensures data security preventing unauthorized persons from accessing confidential information. If you are using licensed software on an internal system, your payroll data is actually stored on local servers, which puts your data at risk. It is more vulnerable to theft, manipulation, and loss due to natural disasters.

Taking all these facts into consideration, it should be easy for you to determine which one is the most advanced and cost effective. A cloud-based, SaaS system is one of the best options available to suit your business needs. Stop wasting precious time and money - put your business in the cloud today!

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uAttend Time Tracking Software – Changing the Face of Employee Time and Attendance

Employee time and attendance tracking has been around in some form or another since the first employer began delegating work for wages. Of course, the concept of managing employee time has gone through various changes and transitions to become what we know of it today. However, despite all the technological advancements, and all the bells and whistles that time and attendance tracking has amassed over the years, a large number of businesses continue to use inefficient, manual methods.

Why is Manual a Bad Thing? Manual workforce management methods are incapable of providing indisputable benefits in terms of employee productivity, payroll management and the accurate tracking of employee time. A business has less chance of becoming a more efficient entity if it continues using century old manual methods for tracking employee time. Time tracking software from uAttend is an automated workforce management solution that can catapult your business from the middle ages of management into a present day, modern workplace environment. How are we Reshaping Payroll Management? uAttend employee time and attendance solutions are helping small and medium sized business achieve levels of efficiency and productivity they never imagined possible. With our state-of-the-art fingerprint and facial recognition features, businesses are able to accurately pay for hours worked. Several time clocks from uAttend even punch employees in and out by confirming their identities using their biological traits. Since it is impossible to forge these unique features, employees will not be able to engage in time theft. With time theft eliminated from your workplace, your business becomes more profitable. In addition, uAttend’s solutions reduce tardiness, which results in better productivity. uAttend’s time tracking software also enables your business to track employee time and attendance from any location thanks to its cloud-based connectivity. Employees can even record their time and attendance from pre-designated Geo-hot spots using the uAttend Smartphone App! With detailed reporting on employee time and attendance and productivity, your payroll management can improve by leaps and bounds. Transform your business into a highly productive organization by contacting uAttend today.

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Why Cloud-Based Time And Attendance Software Is The Best Option

Time and attendance software has become a much sought after solution for the effective management of payroll. Features such as biometric technology, automated processing, advanced reporting, and many more have made cloud-based software one of the best employee management systems available today.

When it comes to selecting time attendance software, businesses have two options: locally hosted applications (like in-house servers), or cloud-based systems. At times, it can be confusing and rather daunting for organizations to not only select a reliable service provider, but also to decide the best method for service delivery. In this article, we discuss both of these options at length to help guide the average business owner in making an informed decision.

Highlighting how each of these systems affect a business, and focusing on why cloud-based systems are better, can best demonstrate the differences between the two options. Let’s have a look.

Implementation

Businesses can implement time and attendance software by either hosting it locally or going to the cloud. In-house workforce management applications usually need to be downloaded and installed, and often involve annual licensing fees. These applications can be rather complex and you may need to train your staff on how to use and manage them correctly. If a workforce management system takes a few days to implement, and your employees need training to be able to use them, this is not an efficient means of time tracking. On the other hand, cloud-based time attendance software does not need to be installed, is extremely user-friendly, and can be deployed within hours of purchasing the system.

Deployment

In both cases, an organization has to have an actual time clock at the physical business location; however, the deployment of the software is entirely different. If a business decides to host the time tracking software internally, it usually incurs certain expenses in order to do so. For example, there can be applications that require an in-house server for hosting. This can increase your operating expenses substantially because there is not just the one-time expense of purchasing the server, but there is the costly need of ongoing maintenance and IT support.

In comparison, cloud-based time keeping software is hosted on off-site servers provided by secure service providers. The end user only needs to set up the physical time tracking device and log into their online account. There is no maintenance required or cost to buy an expensive server. There are also no annual licensing fees involved and you don’t have to wait forever to download and install the software.  

Access

A business that has internally-hosted time and attendance software has limited access to the recorded employee work hour data, whereas cloud-based workforce time management applications can be accessed by employers and employees alike from anywhere in the world. Furthermore, the data recorded by the time clock is safe and secure in a cloud environment allowing only authorized persons to access it. In-house data is not only vulnerable to manipulation from unauthorized access, but also to natural disasters such as earthquakes, fires and floods. Plus you have to concern yourself with backing up your data. With automated software, instant backups are created of the recorded data ensuring its integrity.

So, there you have it. Whether you own a small business or a medium sized enterprise, time attendance software deployed through cloud computing is an ideal solution for your business.

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uAttend Time Tracking Software – The Online Tool Your Workplace Needs Most

Rising operating costs are pushing small and medium enterprises (SMEs) to look for solutions that cannot only reduce labor costs, but also decrease overall spending. Time tracking software from uAttend tops the list of highly sought out solutions for helping SMEs manage their time and attendance. uAttend’s software not only improves efficiency, but also enhances productivity, and provides a fast return on investment.

Conventional payroll systems, such as a manual time clock, attendance books, and paper time sheets, have become ineffective and inadequate to fulfill the needs of a modern workplace. These methods are labor-intensive, time consuming, and are not without inevitable human error. SMEs have better options available to them in the form of technologically advanced, automated payroll management systems. This post provides insight as to why automated solutions (like uAttend’s fingerprint time clocks) are needed at your workplace. How These Solutions Work Biometric workforce management solutions from uAttend are browser based time and attendance tracking systems that enable businesses to electronically track and record when an employee punches in and out. uAttend’s time tracking software can work in conjunction with your existing payroll and accounting software, which further streamlines your payroll operations. Real-Time Tracking Of Payroll Data A uAttend time clock with biometric fingerprint recognition accurately records employee time and attendance in real time. Additional advantages include the elimination of unauthorized over-time and buddy punching, the management of paid and unpaid time off, and employee schedule management. Wage Fraud Prevention When employees punch-in using manual time recording devices, there is always a chance of wage fraud such as buddy punching. The continued practices of time theft can have a serious impact on the revenues of your organization. uAttend fingerprint time clocks eliminate any likelihood of inaccurate data entry as employees cannot forge fingerprints. Labor & Operational Cost Reduction uAttend time tracking software has been extremely effective in helping businesses reduce their operating expenses by eliminating costs incurred by wage fraud, unauthorized over-time, and supplies and accessory purchases. In addition, it cuts down on the time and cost of administering manual time tracking and payroll processing. If you want to enjoy the above-mentioned benefits at your place of business, invest in a uAttend biometric solution today!

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Web Based Time Tracking Software Offers Effective Workforce Management

Web based time tracking software has truly revolutionized time and attendance management at the workplace. A time clock online system provides state-of-the-art hardware and simple to use time tracking software. Businesses using a mechanical time clock stand to benefit a great deal from implementing an automated means of time and attendance management. Automation has brought immense relief to our daily lives. Today, we are able to accomplish far more in less time than ever before. This has been made possible due to advancements on both the hardware and software sides of technology. When it comes to business management, automation has changed the way companies operate. Web based time tracking software is one such advancement that is making life easier for business owners and HR personnel. Manual vs. Automated Payroll An automated online workforce management system consists of robust software and state-of-the-art hardware. With their unique features and unmatched accuracy, these time clock online systems have rendered traditional time and attendance methods nearly obsolete. If you look at traditional payroll systems, such as a mechanical time clock, you will notice an abundance of manually-made errors and inaccuracies. In addition, many on-premise time tracking systems require expensive hardware and licensing fees that are costly to maintain. Online workforce management systems, on the other hand, are advanced solutions that consist of similar hardware and software as traditional methods, but at much lower prices and with fewer implementation requirements. These systems are designed with one purpose in mind - to automate and simplify employee time and attendance management. Web based time tracking software provides businesses with an all-inclusive modular tool set for the accurate management of all aspects of workforce time and payroll processing. The Best Choice for Employee Time & Attendance When putting together your ideal employee time management solution, there are many things to consider. What is your company policy regarding time and attendance? How can you ensure compliance with state and federal labor laws? How can you streamline your payroll processing? These are just a few questions to ask to make sure you choose a time clock online system that is capable of managing your workforce. The ideal system will be flexible, accurate and allow for universal access. A web-based time clock system is a powerful tool that provides the capacity and depth required to best manage your employees’ time. In addition, it is easy to use and understand. This flexible payroll system not only enables you to shape your organizational processes, but is also fun to use and takes just a few quick steps to record and retrieve data. Comprehensive Workforce Management Solution From accurately recording time, to generating detailed reports for payroll processing, web based time tracking software manages every facet of your time and attendance, making sure your employees don’t violate any company regulations. These solutions are extremely easy to implement and very simple to use. Plus, they are extremely economical. If you manually track employee time, and are looking for a more comprehensive solution, you can’t find one better than a time clock online system.

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Time Keeping Software Boosts Efficiency

Time clocks have become standard pieces of equipment for small businesses to track employee work hours. They can be found almost everywhere these days in a variety of styles and sizes, but did you know the very first mechanical card-punching time clock came out in 1888? This was an age dependant on manual record keeping and the mechanical time clock was one of the most advanced inventions of its time. Sounds unimaginable these days. More astonishing is the fact that people still continue to use this primitive method of time and attendance tracking. In this day and age, there is no need to manually process payroll when everything can be done easily and affordably through automation. Employee time and attendance is a prime example of how automation has changed the way payroll for small businesses is done.

Enter Time Keeping Software

Automation is made possible through innovative software that accurately records employee time and attendance, making life easier for both payroll managers and business owners. Much easier than the traditional card-punching clock, every aspect of payroll recording is automated and customizable to meet specific business needs. The best thing about time tracking software is that it is able to keep track of various factors that are crucial to your business. In other words, it does much more than simply mark the in-and-out times of your employees.

While it is important to keep track of employee punches, and a necessary step with regard to wage compliance, small businesses have come to rely on time tracking attendance software for a number of other things. For example, time clocks with proximity readers are able to keep track of employees in multiple areas, which is essential for large businesses that have different floors and/or buildings. In addition, the software helps reduce human error. Proper time and attendance software will even deduct meal breaks from an employee’s time sheet even if he or she forgot to clock out at the break.

Do All Time Clocks Have The Same Functionalities?

Certainly not, and it is fundamentally important for you to choose a time tracking device with software that is able to address your specific business needs. Select software that will enable you to do everything you consider important and vital to your day-to-day business. For example, perhaps you want to cut back on unauthorized overtime. If so, choose software that allows you to monitor the amount of overtime hours worked and determine if there is too much overtime taking place.

What Are The Clocking Options?

Today’s devices offer a variety of punch-in methods and allow you to select the method(s) you feel best suit your needs. For example, you can choose small plastic cards that contain magnetic strips or bar codes. You can also select to have your employees enter an individually assigned PIN to mark their time and attendance. However, perhaps best of all is using a biometric time clock with time keeping software that is able to identify your employees with their fingerprints. This is by far the most accurate form of time and attendance tracking. The software also enables punching in and out with a smart phone and mobile device.

A World Of Options & Opportunities

With automated time clocks, the opportunities and options for improved payroll operations are limitless. The right kind of time tracking software cannot only help your business process payroll easier, but also reduce employee absenteeism, decrease unauthorized overtime, and eliminate errors in payroll so your company can perform at an optimum level. If you’re looking to boost your efficiency, perhaps it’s time to look into automating your employee time and attendance.

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Important Considerations for Selecting a Biometric Attendance System

As with most things, different biometric and time attendance systems serve different purposes. There are a variety of industries, each needing specific capabilities when it comes to their web based time clock system. This article takes a look at some of the important features you should consider before buying a biometric time and attendance system for your organization.

Installation and Configuration

When it comes to software, ease of use and user friendliness is something we all want. However, these traits become even more important when there are multiple people using the software. Be sure to look for a web based time clock that is easy to install and requires a minimum amount of training for employees to learn the software. Complex biometric time and attendance systems often result in resistance from employees, which is never good for a company.

Customized Reporting

Reporting requirements vary from one business organization to another. Every company has its own unique reports to generate. For example, manufacturing organizations require labor data to be input as direct or indirect labor costs. On the other hand, service organizations require a total number of hours spent by an organization. Both companies have different reporting needs. Time and attendance systems should be capable of accommodating various organizational reporting needs.

Supported Data Export Format

Time and attendance software can export to various data formats, so you should know which data formats you need. Commonly used file formats for businesses include PDF, DOC, CSV, and Excel. Your organization may use one format, or multiple, so make sure the web based time clock system you choose supports your needs.

An increase in today’s business competition has led to an increase in the use of time and attendance software for both large and small businesses. It is not a luxury anymore; rather, it is a necessity that provides a competitive edge for any business organization. When you find yourself in need of a system, consider these few things to make sure you find the right solution for your business.

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HR Professionals Embrace Time and Attendance Tracking Software

When it comes to processing payroll, human resource managers often put off other important tasks to concentrate on this one job alone. For those who manually prepare payroll, they have to work through a collection of available employee attendance data, and then manually calculate work hours and benefits. As with anything done manually, payroll managers are unable to ensure the accuracy of their calculations.

Due to the tedious task of manually collecting and calculating timecards, many businesses are switching to time and attendance tracking software. There are many ways in which time and attendance tracking software makes employee attendance data more accurate and reliable. For example, integrating attendance tracking software with a fingerprint time clock system can automatically record attendance and create payroll reports to streamline payroll processing, thus saving time and money.

Time Cards and Manual Calculations

Spreadsheets and time cards are not a foolproof attendance system. These systems are not as efficient or effective as biometric systems like finger print time clocks. Employees can easily dodge paper-based systems and they fail to discourage corrupt practices like proxy attendance and time theft. By switching to time tracking software, employers can easily resolve these issues ensuring all time is recorded accurately and to the minute.

Less Effort Accomplishes More

Time and attendance tracking software automatically makes important calculations for payroll. There is no need to sit down at the end of every pay period and calculate the amount due for salaries or wages. The implementation of an automated attendance solution reduces the amount of effort required to gather, prepare and process attendance data. In addition, the accuracy of the data collected is increased many times over.

Easy Performance Evaluation

Employee performance evaluations based on accurate attendance data is a key factor in maintaining a happier workforce. When employees know everyone is being evaluated fairly, it can improve employee morale and relations. In addition, it encourages employees to be more productive and punctual because they know they will be held 100% accountable for their work hours. Time tracking software helps organizations reward employees according to the value each one of them brings towards the betterment of the organization.

As you can see, there are many great reasons why HR professionals have begun to embrace human resource attendance software.

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Necessary Features for Time Tracking Software

Have you ever wondered what features time tracking software should have to suit your everyday business needs? In this article, we take a quick look at the ‘must have’ features that all time tracking software should include. The first, most important feature time tracking software must have is the ability to record your  employees’ in and out punches. The software should be able to accurately calculate the total amount of time an employee spends within the organization. If your software cannot record work hours, your options for integrating payroll and streamlining business processes is limited. Secondly, since there are different wage and salary rates applied to various employees, your software should be able to process the information accordingly. An intelligent time attendance system must be able to accommodate various salary rates and pay scales. Integration of an attendance system with a biometric fingerprint time clock is also very important. A biometric fingerprint time clock system, and other similar systems, help increase attendance data accuracy and employee accountability. Biometric fingerprint systems help decrease employee absenteeism and proxy attendance, as well as buddy punching. Another feature of a good automated time attendance system is the ability to calculate overtime accurately. Overtime calculations ensure that all employees who are putting in extra time are compensated accordingly, and that your business is not losing any money to time theft. Exporting employee work data into usable reports can be an intimidating task; yet, employers need to be able to access this attendance data in a timely manner without unnecessary hassle. An ideal time tracking system will support multiple export formats such as PDF, Excel,  and CSV, making this task less of a burden for employers. Most businesses operate with multiple departments. A good time and attendance system can simultaneously handle data from all departments without inadvertent errors or data mix-ups that are common when manually handling employee information from different departments. Yet another feature time attendance systems should have is the ability to plan shift schedules for labor-intensive organizations. Allocating workdays and distributing shifts can be very difficult for scheduling managers. By managing employees through a time attendance system, managers can easily decide which employees need a break, which ones need hours and which ones can work on a given assignment. Last, but not least, scalability is an option that needs to be seriously considered when looking for an employee time tracking solution. Organizations grow and shrink depending on business circumstances. It is extremely important to make sure your organization invests in a system that can accommodate your company’s size, and scale up or down in accordance to your needs.

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Fingerprint Time Clocks - The Quintessential Employee Management Tool

Fingerprint time clocks can be a great tool to ensure accurate, to-the-minute recording of employee work hours. Businesses small, medium and large are using these devices all over the world because the software technology found in these time tracking tools can be custom designed to meet any specific business requirement.

Although the basic functionality of finger print time clocks is to accurately track employee work hours, these tools have so much more to offer than simple in and out punch recording. Users can create multi-faceted reports with the help of the software used in these devices. These reports help streamline a number of key operational procedures like employee productivity assessments, payroll processing and project evaluation.

Fingerprint time clocks offer an unmatched ease of access and usability. These devices can be connected with any network that has a built in TCP/IP port. The recorded time and attendance data is kept secure at online servers which employ strong security measures to ensure data safety. Access to this data is totally restricted to anyone other than designated personnel.

These finger print time clocks identify employees through the use of unique physical traits, (fingerprints in this case), that cannot be forged. The devices also come with data collection terminals that offer more advanced security features. After the acquisition of such a system, each staff member that is employed at the organization gets his or her fingerprints scanned and stored in the online system database.

The system uses the stored fingerprint information to identify employees when they punch in or out. This biometric functionality ensures that the employee punches, and the time data tracked by these fingerprint time clocks are completely accurate. The fact that fingerprint data cannot be forged makes such time tracking devices one of the most reliable options in the market.

Whether you are a small or medium business, finger print time clocks can help you accurately track time and attendance data.

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Is there any difference between Personnel and Human Resource Management?

Is there any difference between Personnel and Human Resource Management? 1 answer on Quora Is there any difference between Personnel and Human Resource Management?