Be Organizing

Be Organizing is a company of Professional Organizers and Productivity Specialists that reduce stress and simplify your home, business and digital life. Our goal is to reduce stress and save time in people's lives so they can do what they love.  

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Busy Mom? Use these 5 Simple Hacks to Remain Organized Like a Pro

It’s a typical weekday: you have just come from the office, made a successful 25-mile round-trip car pool, and visited the grocery and the cleaners. You are obviously too exhausted to perform any other duty. Right then, you remember you still have to prepare dinner, pick up your eldest daughter from her ballet class and help the others with their homework. Panic sets in and the result is devastating as you become frustrated. Then you remember that you need to up your home organizing skills, something you are still trying to learn.  Surprisingly, a lot of full-time working mom face similar situations. Here is a solution especially for those seeking to remain calm and composed. Here are 5 authentic ways to keep professional and domestic disarray at bay.

1. Create a Calendar

A calendar equals a schedule. A well-known adage goes “if you fail to plan then you are definitely bound to fail”. Well, the truth is that having a schedule makes it easy for you to remember all the activities of the day. Everything pre-planned and placed in the calendar or schedule is easy to accomplish. Schedules help you know when to perform certain compulsory activities such as pay the bills and who to pick up from which class. That way, you avoid unwanted surprises.

2. Delegate some duties

Most of your day is spent at the workplace as a full-time working mom. Fatigue sets in when you try to accomplish everything at the office and then at home. It is easier to delegate some work such as hiring a cleaning company for weekly general cleaning.

Read:

How to organize your tasks like a pro

3. A weekly or monthly meal plan can save the dinner fiasco

Without a weekly meal plan, grocery shopping is haphazard. Meal planning means that grocery shopping is well planned. This saves you a daily visit to the grocery or convenient shop.

4. Kids and their chores

Unless they are very young, kids can learn to be tidy. They can pick up their toys, place their school clothes in an organized manner or clean their shoes. Tasks are dependent on their age.

5. Break down tasks

Some tasks appear quite overwhelming. For example, the phrase “clean the kitchen cupboards” is less daunting than “clean the house”.

Read:

3 Tips for Keeping Old Files Organized in Your Office

What if I am still facing difficulties? Not every step in this excerpt will help you make your house tidy.  Choose what works for you and we hope you identify new ways to organize your home. Contact us for any further details or help.

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How To Organize Your Tasks Like A Pro

So much to do; so little time. Time management is the Achilles heel for a lot of people today. There is just something so fun, warm and fuzzy about procrastinating; until you are a day away from your deadline and you start to panic. To avoid the stress of a last-minute lifestyle, it is important to learn how to organize your tasks. Trust me, it is a whole lot more fun to do a few tasks over a long period of time than to do them all at once. But how exactly do you get started on this path of using your time wisely? The answer is in 4 powerful D-words.

Read: Organizing 101 – What To Keep And What To Throw Away

The 4 D task management plan focuses on striking a balance between importance and urgency. There are many different models out there with the same principle. However, this is the only one with a fun and easy-to-remember mnemonic. Each D word represents a category into which your different activities could fall in. Here is a bit more about the groups.

Do now– These activities are, above all else, urgent. You simply cannot afford to be late so they should always be given first priority when planning.

Delegate– These are very important activities that you simply cannot finish alone. There is also often some degree of urgency attached. A great example would be getting files and reports into storage to free up floor space in the office.

Defer– With such tasks, you often have the luxury of time so you can afford to procrastinate. However, it is best to plan ahead in order to avoid getting overwhelmed as time runs out. Plan when you are going to work on the task.

Drop– these activities just do not belong on your to-do list and should therefore not be given any of your precious time. The tasks are usually not in any way related to your end goal or project objectives. So save that shopping trip or movie marathon for holiday time when you do not have end terms or quarterly reports breathing down your neck.

Read: Busy Mom? Use these 5 Simple Hacks to Remain Organized Like a Pro

This task management model makes it very easy to organize your activities whether you are working with limited or limitless schedules. Our company offers professional help implementing these and other organization plans. So reach out and let us help you get your busy life in order.

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Three Tips for Thriving in Task Management at Work

Task management has a pivotal role to play when it comes to determining the productivity levels of you and your employees. When your workforce understands what task needs to be done and by what time, then the rest of your work becomes smooth. However, task management is not a one-time project, and it needs you to practice lean policies to continually improve on task quality and time management. Here are some few insightful tips for embracing task management at your work.

Have A Bird’s Eye View of the Tasks

What tasks need to be done by the employees and by what time? The first step to thriving in task and time management is to have a clear understanding of these terms. In most cases, using visual boards could help simplify this information. Additionally, ensure that you have predictions of what you should do if anything were to go wrong. For instance, having a backup plan for fulfilling a task that needs a lot of storage can help to save time and improve your business’ productivity if one of your servers were to fail.

Read: Would You Like a Copy of Your Receipt?

Subdivide Huge Tasks into Smaller Parts

Climbing Mt Everest starts with a single step. In other words, giving a general completion deadline for a task that would take days to achieve can at times turn it into a burden for your employees. It is much easier to complete such tasks when they are subdivided into smaller pieces. You can then give every subdivision its completion deadline.

Avoid Multitasking

The most intuitive approach for finishing any task within the shortest time possible is multitasking, but it might not be worth it at times. In the quest for quality over quantity, quality will take a beating in such a scenario. This is because multitasking introduces the potential of making mistakes as you deal with tasks. Instead, offer every task its timeline and completion deadline to mitigate such mistakes.

Read: So Where Do All Those Digital Files Go Now?

Task and time management is more of company culture than a tool to harness within times of need. With the right task management approach, you can make the work of employees quite easy. Consider the above tips to continuously improve your task management policies.

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7 Advantages of Being Organized

Being organized at home or in the workplace is something that can enhance the quality of your life. Wondering how? Let me break it down for you.

1) Less stress

Your brain is always scanning the environment for cues of things that require effort or energy. When your surroundings are disorganized, the brain perceives that the tasks at hand require more energy than your current capacity. So this triggers a stress response. Some people experience racing thoughts and become overwhelmed. By getting organized, you can eliminate things that trigger a stress response.

2) More time to relax

Being organized at home or in the workplace also helps you create time for relaxation. You will be able to finish your work on time and avoid a last-minute rush. You can rest easy knowing you will find whatever you want whenever you want it because everything will be in place.

3) More time with the family

With clutter out of the way, you will have more time to spend with your loved ones. You can sit down and watch your favorite sitcom, help your kids with homework, or engage in outdoor activities over the weekend.

Read: How to organize your tasks like a pro

4) Improved health

Clutter isn’t just stressful to the brain but impacts on your health negatively. You may find yourself sleeping less, eating less, or missing your daily workouts just because you can’t stay on top of things at work or at home. By being organized, you will experience less stress and anxiety and have peace of mind.

5) Fewer little jobs

Who wants to start a new day while still trying to complete the previous day’s work? The more organized you become, the less tasks you will have on your list. You can reduce your workload and have less work to do as the day goes by. This way, you will complete vital tasks much faster and finish up with less urgent ones.

6) Greater productivity and efficiency

Let’s not debate about this. Looking at clutter or things that distract you not only overloads the visual cortex, but interferes with how your brain processes information. When you’re organized, you will be able to accomplish more with little effort. That’s what it means to be efficient. And most importantly, you will be able to tackle all the important work or tasks.

Read: Busy Mom? Use these 5 Simple Hacks to Remain Organized Like a Pro

7) Saves money

By being organized, you become more efficient and so you are able do more work more in the workplace. The other thing is that you will avoid buying duplicates of things that you already have but can’t find at home.

The bottom line is organizing yourself will improve the quality of your life, health, relationships, and reputation at the workplace. Get organized and watch how your life will change for the better, will you?