Getting started with coaching for business leaders
Over the last decades, coaching has established itself as a vital domain in the overall business landscape. According to the 2016 industry report of the International Coaching Federation (ICF), the coaching industry grew by 19% between 2011 and 2015 to revenues of USD 2.4 billion and enjoys a continued positive outlook. The report also mentions the topic leader-as-coach as one of the key future trends in the industry. In this context, the question arises: Can a boss also be a coach? Or even more: Do people “have” to be good coaches today, if they want to be effective leaders?
Relevance – from commander to coach
The days in which one leader did the thinking and subordinates executed are long gone. Today, everyone in an organization needs to do the thinking. This is simply because organizational surroundings have become increasingly complex and constantly changing so that organizations need to constantly change as well in order to survive. To attain and maintain such agility, organizations need everyone’s analytical and creative capacity, constant learning and - to bring it all together - a new model of leadership. It is in this context that coaching – as the art of helping people realize their potential and increase performance - has become a core skill of aspiring leaders. As such, the leader’s role moves away from solely providing direction, devising and deciding to combine it with asking questions, facilitating, supporting and empowering. Consequently, the initial question shouldn’t be whether bosses “can” be good coaches, but “how” they can become good coaches.
Perspectives to get started with coaching
This blogpost intends to present three different perspectives that help leaders get started in the field of coaching. Those perspectives do not claim to be either collectively exhaustive or mutually exclusive. Instead, they help to get a quick overview and shall serve as a basis for further engagement with the subject matter.
The first perspective by researchers Herminia Ibarra and Anne Schoular, delivered via a simple two-by-two matrix, provides an overview of different coaching styles. The vertical axis denotes the information the coach enters into the relationship, i.e., the advice and expertise given to the coachee. By contrast, the horizontal axis denotes the energy the coach can elicit from the coachee, i.e., the insights and solutions the coachee can create as a response to the intervention.
The first style technically refers to not coaching at all – also known as Laissez-faire. Here, the leader gives little input, but there is also little energetic output from the coachee as a response. When all team members are working effectively and efficiently on their own, then bosses do not need to interfere. However, if teams do not perform well when unsupervised, this can be a risky approach.
The directive style in the top left of the graphic implies that the coach tends to supply comparatively much information but tends to evoke little motivational energy in the coachee. This is what many know as “their boss telling me what to do and how to do it”. While it can accelerate a process, it tends to neglect the much-needed individual and organizational learning.
Moving to the right-hand side of the graph, the non-directive style focuses on asking questions, listening, and facilitating a process so that the subordinate can develop herself. Consequently, it requires little directional input but can produce considerable momentum on the part of the coachee, if done well. This style is suitable to inspire engagement and promote individual and organizational learning. However, it requires a minimum level of coaching competence on the part of the coach as well as sufficient time for quality interventions.
Eventually, the situational style represents a combination of the directive and non-directive approach. It requires both a high level of coaching competence as well as sensitivity to understand whether a context could rather benefit from a directive or a non-directive approach. Moments for non-directive approaches can be, e.g., when an individual takes on a stretch assignment, faces a decision between multiple options, or find herself amid a conflict with another individual. By contrast, directive approaches are useful, for instance, when an individual needs detailed instruction, technical guidance or needs to change behavior in little time. All mentioned styles have their advantages and disadvantages. In the end, it is crucial to select the style that best fits the demands of the situation.
Three Action Fields of Excellent Coaches
The second perspective deals with three action fields of excellent coaches. The first is promoting learning agility. That means supporting people in staying flexible, growing from mistakes and responding to challenges. Also, it is crucial to help people in moving from a fixed mindset, that can cause fear of making mistakes, to a growth mindset that allows people to believe that they can grow and succeed, if they invest sufficient effort and obtain required support. Eventually, promoting learning agility entails to ensuring trust-based relationships so people feel comfortable to navigate limitations and make mistakes.
The next action field is holding coaching conversations. Here, it is one can follow a three-step approach. The first step is to check for coaching readiness, i.e., to identify whether it is a good time for both the coachee and the coach, and whether both are receptive to coaching. Should there be little time, competing commitments and thoughts, it might be better to reschedule. The second step is to have the coaching conversation. The base to start with curiosity and an open mind about what a coaching conversation will bring. The conversation shall serve the coachee to engage in deep reflection on a recent situation. Therefore, it is crucial to actively listen and be fully attentive, not only to verbal but also non-verbal expressions of the coachee. Another main tool of coaching is to ask questions that lead the coachee to reflect in various ways about her challenge. Open-ended questions prove particularly useful in this respect. Eventually, it is appropriate to offer your perspective as guidance and support (so long as it does not force a solution), and agree on next steps.
The third action field of coaches is giving constructive feedback. Like coaching, it is useful in enabling development. To begin with: not everyone likes giving or receiving feedback – being open about fears can help moving past them. Also, feedback should be given only with permission and without much delay after I particular incident. Additionally, from my own experience the global management consulting firm McKinsey & Company stresses the importance of listening first, sharing feedback in small doses, and sharing concrete situation evidence when making points.
The GROW model of coaching
One specific model that can provide structure and orientation during one or several coaching conversations is John Whitmore’s classic GROW model as described in his book “Coaching for Performance”. GROW stands for goal, reality, options, and will. Goal does not refer to the coachee’s overall goals in life. Rather, it demands to establish with the coachee, what it is exactly that she wants to get out of the conversation. Whereas goal points to where the coachee wants to get to, Reality is about where the coachee is now in the process. Asking various types of open questions can help with obtaining a comprehensive view of the coachee’s reality. Caution is due with using “why”-questions as they can be perceived as judging or intimidating and thus limit the coachee’s development progress. Options refer to the fact that people often feel stuck in their progress. Coaching can help generate or uncover options that coachees had not conceived of yet. The question “and what else” combined with the readiness to endure breaks of silence, as simple as it may sound, can have a significant effect on the ability to come up with options. Once a broad range of options is on the table, the job of the coach is to help the coachee get into depth and explore different implications of pursuing an individual option. Finally, Will ties the individual parts of the conversation together and funnels them into two questions. Question one is “What will you do?” Should the coachee not have a clear idea about what she will do, coach and coachee will have to step back and go through the previous steps. The second question asks the coachee to assess the likelihood that the stated intention will be executed. Again, should the likelihood of the intention not exceed 80%, it is worth going back and work out an option that has a higher probability of realization.
Every beginning is - well, not easy. However, if this made appetite for more, there are plenty of resources to continue your coaching journey. The books Coaching for Performance by John Whitmore, The Coaching Habit by Michael Bungay Stanier, and Mindset by Carol Dweck proved especially influential in this respect. Should you feel exhaustion along the way, be reminded that becoming an excellent coach is a marathon, not a sprint. It takes continuous practice, resilience, and above all philanthropy (in the truest sense of the word). Thus, ration your energy and do less but regularly. Also, coaching does not always have to happen via dedicated conversations. Instead, leaders who want to coach can make use of daily interactions, e.g., regular briefings, project updates, milestone completions as well as encourage people to actively seek feedback and coaching. Last but not least, whenever there is little time and lots of to-dos, or whenever there are second thoughts about the payoffs of coaching - remember that coaching not only helps unlock the potential of the coachee, but fosters the overall organizational effectiveness, efficiency, and ability to learn, bounce back and adapt.