EventWorks

[eventworks-blog]

Five Professional Tips Corporate Event Management

  Event management can be one of the most challenging tasks for a corporate communications officer to undertake. However, when done successfully this massive task can also be one of the most fulfilling. Whether you’re organizing seminars, conferences, trade shows, award dinners or company outings, the following event management tips will help you ensure that your event becomes a resounding success.

  1.    Set a clear goal for your event.

  Event management is not simply about putting together a group of people at a specific time and venue. It is more about enticing people to gather together for a single shared purpose. What is it about your event that makes it worth the participants’ time to attend? What can the participants of your event take from out of it? The success of your event does not lie in anything else but the extent to which your event’s goals are met.

  2.    Use a major attraction.

  The challenge of every event management specialist is how to keep a short-lived event in the memories of its participants. This is different from satisfying the goals of the event. This has more to do with having the participants remember something special about the event after a long time. The key here is to create a major attraction that will draw people to your event. It might be in the form of a brilliant speaker, a unique venue or anything else that will draw and hold your participants’ attention and keep them interested even after the event has passed.

  3.    Plan ahead early.

  There are many consequences to not planning ahead of time. Your dream venue could have been booked by someone else. The speaker might have his schedule full. You might have found a last-minute glitch with the sound system and you’re unable to find an immediate replacement. One public relations specialist once said that event management is like parachuting. The closer you are to the ground the faster it comes. So make sure you have plenty of time to do the planning.

  4.    Choose an appropriate date.

  One way to ensure maximum attendance to your event is to make sure that it will not clash with other events held at the same date. Holidays are a busy time for people, who are always rushing off to various events organized by their friends, family and co-workers. If you must hold an event around this time—and you usually do—try to schedule the event during the early days of the week and away from Saturdays and Sundays when most people have plans for themselves.

  5.    Book your venue in advance.

Every event management specialist knows that the best venues are almost always booked. If you want to secure one of these venues, it is always advisable to make reservations several months ahead of your event. Yes, that is how long it takes to plan a successful event. Also, there are several other factors to consider aside from availability. These include facilities, distance from participants, access, parking area, catering and cost. Be sure to ask for references and get in touch with them.

[eventworks-blog]

An Event Planner Checklist for Organizing Conference Events - All For Teams

A step-by-step guide to help you organize conference events. Check off major tasks completed and get a rough idea of other tasks to be tackled next.

[eventworks-blog]

Team Building Games As A Means To Promote Positive Workforce Values

Team building games have long been touted by experts as a great tool for fostering and reinforcing positive relationships within groups of co-workers. Team building games are fun shared experiences...

[eventworks-blog]

Get on the Same Page as Your Crew: Go for Teambuilding!

Encountering problems in your company is quite a normal what’s abnormal is if you can’t solve them at all. Most companies that suffer conflicted dynamics in the workplace greatly benefit from teambuilding events and activities, as teambuilding provides the opportunity to identify problems, discuss and analyze them and find suitable solutions for them.

Conflicted dynamics often spur from employees being on a different page in understanding the company and its goals. To get your employees on the same page with you organising a teambuilding is a good idea. It will help you align your employees efforts with your company’s vision and mission and emphasize on the need of working together to achieve your company goals.

Is your company’s dynamics conflicted?

To conduct an effective teambuilding event, you have to first determine if your workplace is indeed conflicted. Here are some signs of a conflicted work environment:

There’s excessive multi-tasking. One person does the work of three or more people. This may be due to employees’ low motivation or because that employee simply being bullied by others into doing the work. Others may be idling away while one worker ends up being a tasks juggler. If you find yourself dealing with only one employee handling several projects be alarmed as this is a sign of an issue.

There are not enough people to do the job. There always are situations where you find your company short-staffed with no extra hands to help you out. Of course this may also be due to lay-offs in a challenging economy but when people disappear in critical moments there’s a serious flaw in your dynamics which will jeopardize the successful achievement of your company goals.

Employees do not feel accountable for results. Make sure to maintain a dialogue with employees about targets that were not met and results that are undesirable; once they refuse to accept responsibility, it’s clear that they are too happy pointing fingers at each other, and they do not really care enough about company projects and goals.

Employees feel exploited. If employees feel that they are burdened with too many tasks and are given little credit for it, it’s no surprise that they will not feel loyal or passionate about the organization.

The work atmosphere is heavy with tension. It’s so tensed in the workplace that the slightest provocation among employees causes a conflict; this is a classic sign that work relationships might be getting in the way of work. 

If you’re recognizing any of these signs then your company needs to address conflict issues and teambuilding events will give you the opportunity to do so. It will open the way to conflict resolution and at the same time you are communicating your willingness to help your employees to deal with whatever conflicts there are that are hindering their work. For a company with conflicted dynamics in the office, teambuilding events will work wonders, especially if scenarios and games similar to real-life work situations are used.

[eventworks-blog]