Gardens at Fifteenth HOA @gfa145 - Tumblr Blog

Board Meeting Highlights Bulletin

Hello homeowners, here are the quick notes from our board meeting today. These are not the official minutes, but just the highlights. Financial – we are underspent by 20% YTD, but are still using some reserves to pay for recovery and adjustments following our major renovation project.. Maintenance – attic items and storm door have been adjusted. Touch-up painting of siding for the five properties that have alleyside patios is scheduled for 6/15. The sidewalk bulging issue on Umatilla will be adjusted by the contractor. The board voted to approve a bid from Snugs for power washing and exterior window washing. Landscape – Larry Betten reported on yesterday’s walkthrough with our new account manager from East & West, Carl Beckert. General irrigation system has been adjusted and is working fine now.High hanging plants will receive irrigation soon. We will get more bark for ground coverage. We ask homeowners to report any problems with irrigation, plant health, etc. Old business – The solar panel policy is in place. If anyone is interested in installing rooftop panels, contact Diane Linn or Judy Zehr. Shamrock will seek recommendations for security systems for our alley. New Business – The board approved a motion to plan for a community-wide yard sale, to be held in the alley for a few hours on one day (such as a Saturday). This will be followed by a community picnic. The next board meetings are on 9/5 and 11/7. Our annual general meeting will be held on 11/28, at which time elections will be held for a number of board positions. Please consider volunteering for a two-year position. Robbin Battison, president 503 754-1678 [email protected]

Asphalt Sealcoat - July 20, 2022

Rose City Paving will be performing the seal-coat of the common driveway areas on Wednesday, July 20, 2022. There will be action required on the part of all residents, so please read the below information carefully:

Rose City Paving will be on-site beginning at 7:30am on Wednesday, July 20th. This will affect all asphalt areas behind/between buildings. Once Rose City begins work on Wednesday morning, no vehicles will be allowed on the driveway while the sealcoat is being placed and is drying. This means that NO vehicles will be able to access the driveway from 7:30am on Wednesday (7/20) through 8:00am on Thursday (7/21). We ask that if you need access to your vehicle during that time, that you please move your car to the street prior to 7:30am on Wednesday (7/20) so you do not need to access the driveway. Additionally, please make arrangements to park on the street during that day if you will need to be out and about during that 24-hour period.

We know that there are residents that can only access their home from the asphalt areas. For those residents, Rose City Paving has informed us that the area can be used for walking after its initial drying period; they anticipate that the sealcoat will be okay for walking on after 5:00pm on Wednesday. Please make arrangements for the day to either be in your home during the entire time that you cannot be on the pavement (7:30am to 5:00pm) or plan to be away during that time. Although the asphalt will be available to walk on, Rose City Paving has asked that this be limited as much as possible.

Rose City Paving will be placing cones and caution tape at the entrances to the driveways and the walkways that access the asphalt areas.

There will be some noise associated with this work, and the sealcoat process can produce an intense smell that some may find unpleasant. We do recommend that all residents keep windows closed on that day.

January 2022 Bulletin

Please see the message below from the HOA Board President:

On this beautiful sunny but chilly day it’s time for a brief status update on our community and the many small projects that bind us together.

By way of introduction, we have a new board since December 14, 2021

The members are:

Michael Kennedy – secretary/treasurer, and head of the patio committee Larry Betten – new head of the landscape committee Kelsey Capps – vice president Tim Croasdaile Robbin Battison - president

Garden renovation

Following cultivating, planting and mulching during a cold and rainy season, some people have asked about the status of the project. Yesterday morning (Jan 25) several members of the board and the landscaping committee, along with Sara Spera from Shamrock, took a tour of the gardens with Rich Bason, from East&West Landscaping.

Many “bare patches” in the garden are areas with bulbs or plants that are dormant during the winter, such as ferns. In fact, the fern roots should be covered by mulch at this point in their development. The garden as a whole is immature, but all of the plants have been selected for their “spreading” capabilities. The “lily turf” planted between the sidewalks and the street will spread quickly in the spring, although they might take two years to fully occupy their assigned area. The size that was planted was a bit larger (more mature) than planned, because of supply chain issues. As the plants grow in the coming months, East&West will increase the frequency of their maintenance visits. A schedule will be available on our portal. By the way, East&West will be converting to electric power tools, to cut down on noise and pollution. The current plan is for us to have hanging flower pots in the alley, rather than planters or plantings on the ground between garages. Irrigation will be cabled up from the irrigation system, which is already in place. This is a work in progress. Some debris may have to be removed, and mulch repositioned or re-embedded. We can see that winds, rain and animals have taken their toll. If you see damaged plants or something else that is amiss, please report it to Shamrock – or talk with someone on the landscape committee: Larry Betten (chair) Taia Bonewitz Judy Zehr Gilley (Warrene Gill) Jan Gamby

Garden fencing and patio work

Undergoing final bidding Scheduling will be subject to material availability (supply chain issues)

Other events

Gutter and downspout cleaning will take place this Friday January 28. See your email from Sara at Shamrock for details. The next board meeting will take place on Tuesday March 15 at 6:30pm. You will receive a formal reminder well before that date.

Don’t forget that Jed & Sara Spera are our community managers, and there is a ton of information available on our portal: https://shamrockcommunity.com/residentowner-portal

Make sure you obtain a login and password to access the information.

On behalf of the board//Robbin Battison

503 754-1678 including text messages

Emailing Shamrock

When emailing Shamrock, please use the email address [email protected]. This will ensure that you receive a timely response. Because of the high volume of emails received by Jed, he may not be able to respond to you in a reasonable time if you email only him. Thank you for your assistance and our team at Shamrock is ready to assist! You can meet our entire team by going to our team webpage at https://www.shamrockcommunity.com/our-team.

Pono Reports

All Pono reports, including the most recently weekly update may be found using the link on the right-hand side of the Gardens web-page labeled ‘Exterior Rehabilitation Resources & Documents.’ The reports can be found in the folder labeled ‘Pono Construction Field Reports.’

As we no longer receive weekly updates from JR Johnson, we are no longer utilizing the blog to post the reports. Thank you!

JR Johnson Work Schedule for Monday, June 28

Please see note below from JR Johnson for the work schedule on Monday, June 28th:

J.R. Johnson has made the decision to not work on jobsites today due to the excessive temperature at present and the rest of the day.

We do intend to return to site tomorrow and for the rest of the week.

While we did schedule for interior unit repairs at Bldgs 4 and 3, all that we posted have postponed their appointments. We will reschedule them moving forward.

J.R. Johnson intends to run (4) 10-hour days the rest of this week, as well as taking July 5 off in observance of the Fourth of July and working (4) 10-hour days July 6-9.

Stay safe and cool today!

Shortened Work Days for JR Johnson 6/25 - 7/2

JR Johnson will be shutting down the Gardens at Fifteenth jobsite this afternoon at 1pm due to the weather.

JR Johnson will also anticipate half-days (at most) next week for as long as the heat advisory is in effect.

Stay cool and stay safe this weekend!

Pono Field Report #34

Please use this link to access Field Report #34 from Pono Building Consultants.

Access all Pono Field Reports using this link.

Project Map

Pono Field Report #33

Please use this link to access Field Report #33 from Pono Building Consultants.

Access all Pono Field Reports using this link.

Project Map

Weekly Project Update_May 28, 2021

Below is the weekly project Update from JR Johnson Site Superintendent, Cody Waddell:

Building #6

Building windows are 90% completed we are currently waiting on backordered windows for the gables and one window for the East elevation for unit 1442. Windows are set to arrive mid June. Siding preparation is on going on the East, West & North elevation. Siding install should be ready mid next week. South elevation siding has started install on areas available for install.

Building #5

Unit 1402 deck rebuild is underway. Will be completed Monday next week. Deck rework is ready to receive Puma color recoat. Plumber has been contacted to extend the exterior faucet on 1406 deck to properly waterproof the penetration. We will post notice upon scheduling with Sub. Unit 1402 windows in gable have been installed. Windows backordered will arrive mid June for gable missing windows.

Building #4

Building decks have been prepped and reworked are waiting coatings install when weather permits. Unit 1340 Color mock up is being finalized and will be ready for PONO review next week weather permitting. Unit 1344 window on east wall is completed.

Building #3

Gutters & Downspouts have started install. This is on-going. Deck slope/reworks are completed. Coating preparations are on-going and will start coating next week weather permitting. Building punch list corrections are on-going. Unit 1349 windows are set to arrive mid June with rest of backordered windows.

Building #2

Deck rework is completed. Flashing install is on-going. Deck coating will start next week weather permitting. Column framing and sheathing & trim install in on-going, will continue next week. Unit 1419 window has been installed. Unit 1415 bathroom window has been installed. Unit 1423 window has been installed.

Building #1

Windows have been installed around 1st & 2nd floors of all units. Unit 1431 ( Homeowner purchased ) window is on backorder and set to arrive mid June. Siding preparations are on-going on all elevations. Siding install has started on North elevation on available areas. Column framing, sheathing & trim is on-going and will continue next week.

Pono Field Report #31

Please use this link to access Field Report #31 from Pono Building Consultants. Their weekly progress update is as follows:

PONO will be on-site for the rescheduled OAC meeting Thursday (5/27) at noon. A field report will be issued by the following Tuesday (6/01). Please note that PONO is closed next Monday, 5/31, for the holiday. Feel free to reach out with any questions or concerns. Have a great long weekend!

Access all Pono Field Reports using this link.

Project Map

Weekly Project Update from JR Johnson_May 21

Below is the weekly project Update from JR Johnson Site Superintendent, Cody Waddell:

Building #6

Building windows are 90% completed we are currently waiting on backordered windows for the gables and one window for the East elevation for unit 1442. Windows are set to arrive mid June. Siding preparation is on going on the East, West & North elevation. Siding install should be ready mid next week. South elevation siding has started install on areas available for install.

Building #5

Unit 1402 deck rebuild is underway. Will be completed Monday next week. Deck rework is ready to receive Puma color recoat. Plumber has been contacted to extend the exterior faucet on 1406 deck to properly waterproof the penetration. We will post notice upon scheduling with Sub. Unit 1402 windows in gable have been installed. Windows backordered will arrive mid June for gable missing windows.

Building #4

Building decks have been prepped and reworked are waiting coatings install when weather permits. Unit 1340 Color mock up is being finalized and will be ready for PONO review next week weather permitting. Unit 1344 window on east wall is completed.

Building #3

Gutters & Downspouts have started install. This is on-going. Deck slope/reworks are completed. Coating preparations are on-going and will start coating next week weather permitting. Building punch list corrections are on-going. Unit 1349 windows are set to arrive mid June with rest of backordered windows.

Building #2

Deck rework is completed. Flashing install is on-going. Deck coating will start next week weather permitting. Column framing and sheathing & trim install in on-going, will continue next week. Unit 1419 window has been installed. Unit 1415 bathroom window has been installed. Unit 1423 window has been installed.

Building #1

Windows have been installed around 1st & 2nd floors of all units. Unit 1431 ( Homeowner purchased ) window is on backorder and set to arrive mid June. Siding preparations are on-going on all elevations. Siding install has started on North elevation on available areas. Column framing, sheathing & trim is on-going and will continue next week.

Please let me know if you have any questions.

Thanks you, hope everyone enjoys their weekend.

Pono Field Report #30

Please use this link to access Field Report #30 from Pono Building Consultants. Their weekly progress update is as follows:

Deck repairs on Bldgs. 3 and 4 are ongoing. Window installations are in progress. PONO will be on-site this week Monday through Thursday (5/17-5/20) with a field report issued by the following Monday (5/24).

Access all Pono Field Reports using this link.

Project Map

Pono Field Report #29

Please use this link to access Field Report #29 from Pono Building Consultants. Their weekly progress update is as follows:

Paint at Bldgs. 3 and 4 is scheduled to begin at 5/24. Deck and siding work are ongoing. PONO will be on-site this week Monday (5/10) through Thursday (5/13) with a field report issued by the following Monday (5/17).

Access all Pono Field Reports using this link.

Project Map

Power Shut Off_Monday, May 10, 2021 - 9am to 11am

We have learned from PGE that power to all units at Gardens at 15th will be off on Monday, May 10, 2021 from 9am to 11am. The purpose of this is to reconnect the power boxes on teh buildings. The entire complex is served by one source, so power has to be shut down to the entire community to reconnect. Please plan you day accordingly.

Weekly Project Update from JR Johnson_May 7 2021

Please see below weekly project update from JR Johnson:

The latest Pono Field Report (#28) may be viewed using this link.

You may view all Pono Field Reports using this link.

Project Map may be found at this link.

Please note we have received 2 deliveries of windows, windows for building #6 and building #1. And some back ordered windows. We have noticed building #6 for install. And will be posting notices for all other units next week, for the week of 5/17/21 through completion of install.

Building #6

Siding prep on all elevations. Windows have arrived for this building and have been noticed to start Monday 5/10/21 – 5/14/21 Deck coating prep is on-going.

Building #5

Sidng prep is underway on North elevation. Siding install is on-going on North elevation. Deck rebuilding is on-going. Deck recoating prep is ongoing. Handrailing Mock up

Building #4

• Deck demo and rebuilding for slope and color recoating is on-going on all units.

Building #3

• Siding preparations on-going on South elevation.

• Siding install on South elevation on-going.

• Handrail blocking mock up will be completed Monday 5/10/21 ready for review on Tuesday 5/11/21.

Building #2

• Siding preparations on-going on South elevation.

• Siding install on South elevation on-going.

Building #1

• Siding preparations on-going on all elevations.

Pono Field Report #28

Please use this link to access Field Report #28 from Pono Building Consultants. Their weekly progress update is as follows:

Paint is scheduled to begin the week of 5/24. Siding and decks continue to be a work in progress. PONO will be on-site this week Tuesday (5/04) and Thursday (5/06) with a field report issued by the following Monday (5/10). Please let us know if you have any questions or concerns. Have a great week!

Access all Pono Field Reports using this link.

Project Map

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