The sun is coming! Outdoor event planning guide.
[Link to the original article]
After a long and dark winter there always comes the spring. With the spring there come (way) longer days, more sun and more degrees on the thermometers. Mixing all these ingredients and adding a bit of our energy and planning gives us amazing outdoor events for any occasion. No matter if you want to organize a birthday party, a football tournament or a meeting with your audience - the recipe for a successful event is very similar in each of these cases. In this guide Iâll try to touch upon some of the elements we at PUUF consider important while organizing an outdoor event.
Assuming that you will organize your event in a public place, letâs say a park, itâs important that you receive necessary permits from local authorities. Thereâs a high chance youâll need to be granted at least one of the following permissions to ensure legality of your event.
If you want to hold an event on public land, you will have to apply to the local council,
if your event will require street or road closures, it will be necessary to apply for a temporary traffic regulation order,
if youâre planning to sell alcohol during your event, youâll need to apply for a special license,
depending on the number of attendees you might be obliged to report the event to local authorities in order to meet safety measures.
If you are only having a very small event with no amplification it is unlikely to cause disturbance to the surrounding area. If your event gets larger you will need to ensure you adhere to the laws which sets the acceptable levels for off-site noise. To avoid complaints, consideration must always be given to the residents living nearby.
Letâs start with choosing the best place to be. Not being limited by cold weather and walls (sometimes even roofs) gives us so many opportunities, right? This freedom can often lead to great things, but we need to remember about a few factors while making decisions.
take into account how many participants you expect to show up. You wouldnât want your guests to be rubbing their sides against each other, nor you wouldnât want them to be spread apart too much,
has the venue been used for a similar type of event before? If yes, that could save you a lot of time in facilitating your guestsâ needs,
is the place enclosed or open? Choose something open if you donât mind random participants, but if youâre planning something formal, like a business presentation, lean towards an enclosed space,
consider where your guests will be traveling from: if you choose e.g. a park far from the city it can discourage some of the participants from coming, despite picturesque surroundings offered by the place.
Choosing the right venue for your event can turn out to be crucial. You can make sure that everyone taking part is invigorated by the surroundings if you make a good decision.
Definitely an important element in outdoor event planning. As much as we wish to be able to plan or âorderâ it beforehand, itâs not really possible with the current state of technology. Meanwhile thereâs few possibilities that might save our gathering in case of rain or eveningâs cold. For the latter we recommend providing heating umbrellas or a real bonfire (though we suggest caution, especially if alcohol beverages were served during the event!). For unexpected rain checks we can recommend, again, umbrellas or tents. Our signature piece, the Star Tent, will definitely cover your needs (and heads) in case of unforeseen atmospherical events.
Once your location is in check you can proceed to the next part - equipment. For us at PUUF definitely the most important one. Renting proper furniture is essential for ensuring the success of your event. Communicating your values through carefully picked accessories can make the experience more memorable.
make choices depending on the formality of your event. Deck chairs, wooden boxes and benches will be great in an informal environment, while leather and elegant furniture will fit formal arrangements better.
Choose consistent color pallet to create harmonious set ups. Nature and the green surrounding your event can demonstrate to be very effective in getting attention.
Speaking of harmony, wooden furniture appears to be a perfect choice for outdoor events.
Pallet and wooden furniture for rent are available at PUUF in many variants that will fit all types of events, no matter if formal or not. The fact that theyâre produced out of upcycled materials can underline the sustainable values youâre trying to communicate with your event.
Outdoor venues have tendency to offer large spaces, which is not always the case with indoor ones. That allows for planning of additional attractions that wouldnât be possible to carry out indoors.
Live dance performances, acrobatics or fire shows can turn out to be an unforgettable experience for the participants. No matter what kind of attraction youâre preparing or equipment youâre planning to rent, itâs important to always work with professionals while planning your event.
Proudly introducing PUUFâââa Copenhagen based event furniture rental. Having sustainability strongly imprinted in our ideology, we strive to provide comprehensive solutions for the MICE industry. Our simplistic, interchangeable designs enhance both outdoor and indoor venues. We focus on up-cycled materials while providing outstanding results. See more at puuf.dk
titsay
dailybridgerton
annaxmalina
yousharknotpass
izzy806
gummygunk