BIS CRS Approval for Scanners in India: Complete 2026 Guide
Scanners come under the category of IT equipment according to BIS CRS and are tested to IS 13252 (Part 1) or IS/IEC 62368-1.
Manufacturers can apply for the license only; foreign manufacturers require an Authorised Indian Representative.
Approval takes 4-8 weeks, including lab testing, application through the BIS CRS online portal, and the BIS evaluation.
The certificate is valid for 2 years and needs renewal at least 90 days prior to expiry.
BIS CRS approval for scanners is mandatory registration of products by the Bureau of Indian Standards under the Compulsory Registration Scheme that must be obtained before any type of scanner – flatbed, sheet-fed, handheld, barcode, or document – can be made or imported into India. It certifies the compliance of a product with the safety requirements established in IS 13252 (Part 1) and its modern equivalent, IS/IEC 62368-1. The process includes lab testing, online BIS CRS application, document submission, and BIS evaluation. Manufacturers can obtain the license only; foreign manufacturers need an Authorised Indian Representative.
What Does BIS CRS Registration for Scanners Entail?
BIS CRS is a safety certificate granted by the Bureau of Indian Standards(BIS) as per the BIS Act, 2016. The scheme is applicable to all notified information technology and electronics goods. The scheme ensures that the scanner does not pose a danger of electric shock, fire hazard, or mechanical injury and enables those products that clear the scheme's criteria to display the BIS standard mark together with a registration (R) number on the product and packaging.
Why BIS CRS Certification For Scanners Is Compulsory?
Manufacture, import, and sale of a notified scanner in India without valid BIS CRS registration is a criminal act as per the BIS Act, 2016 and may lead to the seizure of goods, penalty, or prosecution. Besides legal compliance, the scheme will also:
Avoid customs clearance delays of imported scanner consignments
Build consumer and market confidence – mandatory for listing on Amazon, Flipkart, and other e-commerce sites
Establish compliance with electrical safety and EMC requirements
Who Requires BIS CRS Certificate for Scanners? (Eligibility)
Manufacturers of scanners in India
Exporters of scanners from abroad to India through Authorised Indian Representative (AIR)
OEMs / Brand Owners selling scanners with their own brand name
Note: Only the manufacturer gets the BIS CRS certificate and not the importer/trader/distributor. The importer must ensure that their vendor holds a valid BIS CRS certificate for that specific scanner before placing the order.
Standard for Scanner in India
Scanners are tested against IS 13252 (Part 1), titled “Information technology equipment - safety - general requirements,” or IS/IEC 62368-1, applicable now to safety of audio-video and ICT equipment. Testing as per the standard includes:
Electrical safety – insulation, dielectric strength, proper wiring
Resistance to fire hazards
Mechanical safety
Electromagnetic compatibility (EMC)
Documents Required for BIS CRS Registration
Keep these ready before you start the application — missing documents are the single biggest cause of delay:
Documents Required for BIS CRS Registration for Scanners
Company Incorporation Certificate / Factory Registration Certificate
Proves the legal identity of the manufacturer.
Authorised Indian Representative (AIR) Authorisation Letter
Mandatory for foreign manufacturers applying for BIS CRS registration.
Test Report from a BIS-Recognized Laboratory
Confirms that the scanner complies with IS 13252 (Part 1) or IS/IEC 62368-1 (as applicable).
Technical Documents
Includes product schematics, circuit diagrams, specifications, and user manual.
Used to verify the product's design and safety features.
Trademark / Brand Registration Proof
Establishes ownership of the brand under which the scanner is being registered.
Affidavit-cum-Undertaking (Format C)
A self-declaration confirming that the product complies with BIS CRS requirements.
Manufacturing Address Proof
Confirms the official manufacturing facility address mentioned in the BIS application.
Step-by-Step BIS CRS Registration Process for Scanners
Identify the appropriate standard – Either IS 13252 (Part 1) or IS/IEC 62368-1.
Appoint an Authorised Indian Representative (only applicable to foreign manufacturers).
Conduct the testing of the scanner in a BIS-recognized lab; test reports are valid up to 90 days.
Submit the application using the BIS CRS portal with test reports and other documents.
BIS examines the application and raises any question that requires clarification.
Clarify the raised question by BIS.
BIS issues the CRS registration certificate with an R-number.
Affix the BIS Standard Mark and registration number on the product/package.
BIS CRS Registration Fees for Scanners
The application fee and an annual maintenance fee have to be paid along with lab testing charges, which vary with the type of scanner and scope of the test. The fee structure varies for Indian and foreign manufacturers, with the foreign manufacturers having to pay a higher fee. Since BIS changes the fees from time to time, you must verify the fee structure from the official BIS CRS website at the time of application.
Validity and Renewal of the BIS CRS Certificate
The initial certificate of registration shall be valid for 2 years from the date of issuance.
Renewal of the certificate can be obtained for 2, 3, and 5 years.
The renewal should be filed 90 days prior to the expiry of the validity period.
Product testing is not needed for renewal unless there is a change in design or standard.
Missing out on the renewal will lead to expiration of the license.
Conculsion
BIS CRS certification requirements for scanners can be quite overwhelming, from the documentation process to the timeline of lab tests and questions that arise when using the online portal. This becomes even more complicated when you consider the need to understand the Authorised Indian Representative requirement for foreign manufacturers for the first time. In reality, the whole process can actually be broken down into simple eligibility criteria, documentation, testing, and renewal process. This is where the services of Silveryeye Certifications become helpful to you. Starting from helping you determine which standard to adhere to (IS 13252 Part 1 or IS/IEC 62368-1), through coordination of lab test process, documentation preparation, becoming your Authorized Indian Representative (for foreign manufacturers), and managing the timeline for your renewal prior to the expiration of the 90 days, Silveryeye Certifications takes care of all BIS CRS registration processes regarding scanners so that you are assured of meeting all deadlines or getting a rejected application.
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