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10 Reasons Why You Need Microsoft 365 to Improve Your Digital Workplace

The cloud-based Microsoft 365 productivity suite provides companies, large and small, with access to true enterprise-class solutions. These solutions in the recent past were only available to large organizations due to their high implementation costs. But Microsoft 365 is changing that with its low cost, quick implementations and monthly plans that can be scaled up or down; making it very affordable for companies of all sizes.

You can subscribe to Microsoft 365 with a few clicks and be up and running in a matter of days. Let’s look at 10 reasons why you need Microsoft 365 to improve your digital workplace experience.

1. Enhanced collaborative platform

Microsoft 365 allows you to share knowledge, improve discoverability of information and harness employee insights by offering enterprise applications such as MS Teams, Skype for Business, Yammer, SharePoint Online and so on. These are just a few applications that can help businesses achieve their future goals efficiently and in a timely manner.

2. No downtime

Microsoft 365 provides your organization with the utmost security of your data on the cloud. Your on-premise servers are more prone to crashing due to power outage, or user traffic; and you could lose your critical data due to a natural disaster. But with your content on Microsoft 365 you can rest assured that it is well protected and that users have access to business files and important documents at all times.

3. Easy upgrades

Making sure that your systems are continuously upgraded and functioning properly is crucial to the success of your business. But when you work with several business applications, upgrading one may break connections with the others. This will require troubleshooting and customizing to get them to work in harmony again. With Microsoft 365 you can bring all your tools together which affords an easy and streamlined upgrade process.

4. Offers mobility

These days most tools and technologies offer a mobile counterpart which can be accessed on the go. Applications used for work are increasingly adopting mobile technology to make it convenient for remote, work-from-home or on-the-field employees to be able to work effectively. They need access to their “work”, be it documents, project details or contacts.

Microsoft 365 is designed keeping in mind cross-browser and cross-device compatibility so that a user has access to the same functionality and experience whether he works on a desktop, laptop, tablet or phone.

5. Frees IT personnel from mundane tasks

With Microsoft 365 as business productivity suite, your IT staff can focus mainly on business operations and strategic technical tasks instead of wasting time on regular system upgrades and maintenance. This boosts the overall productivity and also reduces the burden on administrators through the use of SharePoint, on-site Exchange, and other enterprise grade applications.

6. Enhanced usability

One of the key features of Microsoft 365, as mentioned above is the way it integrates a bunch of tools within a single platform. Through one subscription plan, users can have access to SharePoint for seamless document management, OneDrive for storing and sharing files, Skype for messaging and calls, as well as the many productive tools such as Delve, Power BI, Microsoft Teams, etc. that simplify usability and allow professionals to accomplish the assigned tasks efficiently.

7. Enhanced Search

It is true that when professionals don’t find the apt information and data for completing the given task, it’s a huge drain on the company. Enterprise search drives productivity but implementing a true enterprise search across disparate systems is a daunting task. It will require hours of customizing and programming to be able to pull information from all your separate applications together. With Microsoft 365 searching across all its tools is a “piece of cake”! With all productivity tools pulled together, you can search across emails, user profiles, documents, tasks, and even chats.

8. Gain new functionalities and add a system upgrade

Most companies are evaluating Microsoft 365 either to upgrade their email to Microsoft Exchange or to avail of the latest features of the Office suite. By making the move to Microsoft 365 these organizations get access of a slew of productivity tools, included in their subscription plan, which can help them be more competitive and boost productivity.

9. Reduced data center cost

Cut down your data center expenses by moving the business data to Microsoft Microsoft 365’s cloud-based suite. It will help you reduce your on-premise server costs and other expenses incurred on hardware maintenance, storage space, energy etc. Other than this, trim your costs on licensing, IT infrastructure and support.

10. Attractive pricing

Is your business currently juggling with several business tools and IT products, each with different payment details and pricing plans? With a Microsoft 365 subscription you will get all the tools for one easy monthly payment.

Conclusion

As you can see, Microsoft 365 comes with many benefits – from easy implementation and mobility to cost and time saving. Its ease of use and productivity enhancement supports revenue growth and helps organizations free up resources to attend to more critical business initiatives.

#digital workplace #digital workplace solution

7 Ways to Get the Most Out of Office 365

When you implement a trusted cloud solution like Microsoft Office 365 in your business, you are definitely taking a prolific step towards success, enhanced productivity, and accessibility.

Office 365 is a pioneering productivity suite that streamlines the overall business process and promotes a smooth communication flow. Sadly, most of the businesses don’t use the comprehensive range of Office 365 tools and this indeed hinders their productivity and efficiency.

Being a powerful digital workplace solution, Office 365 tools can lower the overall operational costs, boost productivity and at the same time improve the way you work as a team. As per the research done by Skyhigh Networks, a majority of workplaces use only a few Office 365 tools such as Outlook, OneDrive and other basic apps such as PowerPoint, Excel, Word etc. Also, in the companies having a workforce of more than 100 employees, less than one-third of the employees are reported to actively use the entire range of tools offered by Office 365.

In this piece of content, we unveil how businesses can make the most of their investment by leveraging the comprehensive suite of Office 365 tools.

1. Understand all the tools of Office 365 and use it extensively

Pros — Office 365 encompasses an extensive set of productivity tools that drive business proficiency and development. It makes overall business operations much easier.

Cons: It comes with functional offerings that are often hard to understand. Here are a few tools listed below that can benefit your organization big time.

We tried to summarize it succinctly so that organizations can learn more about these tools and understand which applications are the best suited for their needs.

Communication

Yammer is a business communication tool that helps the employees attach files, create team chats, use hashtags for making the content more searchable and interact with each other seamlessly. This promotes ease of communication workflow.

Skype for business — It is yet another communication and collaboration tool that lets you interact with employees through mobile or the web. Using Skype for business, you can add up to 250 people in online meetings.

Skype for Business is backed by enterprise-grade security apps. Employees can send instant messages, initiate audio or video calls and send attachments on-the-go.

MS Teams — is a chat-based workspace that brings people, conversation and content on one platform. It is integrated with the Office applications — OneNote, Delve, Skype for Business, Planner etc.

Summary: Office 365 offers a wide array of chat tools that allow the organizational staff to share information and files on-the-go. It changes the way how a business communicates internally.

Collaboration

Collaboration tools not only simplify the working process within a business but also allow teams and departments to work unitedly on a common project. It brings work, operations, and people in one place.

Exchange Online –is an email and calendaring application designed to store your important emails, calendars, tasks and contacts securely on the cloud.

SharePoint — is a powerful and productive collaboration tool that allows you to automate forms, manage documents and timelines, track tasks, co-author documents and more. Used by millions of businesses, it is used to store, organize, manage and collaborate all facets of your business on one platform.

Summary: Office 365 has substantially changed the way in which organizations collaborate internally. It brings everything on a single platform and makes every task easy and convenient.

Business Intelligence

Add life to your business data with Power BI. This is a business analytics service that can convert data into interactive reports and visualizations like graphs and charts. Using Power BI, you can connect to your SQL or access database, create dashboards and reports without the help of an IT expert.

Apart from the aforementioned tools, –there is also Microsoft Planner, which helps you manage tasks and Power Apps which allows you to build customs apps.

2. Get your Office 365 apps in one place

Every business has its own intranet that is built as per their specific requirements and needs. With Office 365, you can consolidate all your apps and tools in one place. Instead of toggling between various apps, it is more efficient to have it all in one place; this not only saves time and effort but also provides a unified working experience.

By using SharePoint and other SharePoint based tools, you can have a consolidated view of the entire range of applications offered by Office 365. It helps you to:

– Plug in all the apps on one page so that you can use them without navigating away from SharePoint

– Pull information from different tools to create a dashboard of information Many out-of-the-box SharePoint tools can integrate with Office 365 and other corporate applications.

3. Maximize your disparate applications and systems by using Office 365

Organizations invest in various business systems and productive platforms to achieve their future endeavors. On a small scale, businesses may require limited resources and tools to meet the needs. However, as the business evolves and grows, these systems may fall short in terms of features and capabilities and may become a hassle to manage. It may be possible that-

– Your business uses a variety of tools to manage sales, CRM, project management, finance, reporting and other departments

– Your documents and files are stored on different platforms

– You are manually consolidating the data and reports that are generated in the organization

In this technological era, consolidating disparate systems and reports is quite an outdated and expensive option. Office 365 tools are designed to consolidate your business apps, data and other documents easily and automatically. SharePoint and SharePoint-based products can bring all these applications together and contribute in easy and smart working. On the other hand, Power BI can bring your data to life and turn it into easy to understand visuals and graphs. Yammer and other communication tools make sure to unite the organization and make communication and file sharing convenient.

4. Use Power Apps

MS PowerApps is designed to help businesses create custom apps that can meet their specific requirements. Without having to write any code, you can build your own customized application that can solve pressing business problems. For example, if you have created an Excel sheet on OneDrive that is accessible to many users, then you can create a custom made tracking application to keep a check on this sheet when you are on-the-go.

Power Apps provide pre-built templates that you can choose from and you have the option of publishing the app for mobile devices or the web. PowerApps is an underutilized tool that is easily accessible.

5. Fully embrace the cloud

The Cloud is a secure place for your data. There are many Office 365 users who have not completely embraced the cloud and still are hesitant to use it. It goes without saying that Office 365 provides the highest degree of security to your business data. There are many benefits of using the cloud — it not only stores everything on a secured platform but also empowers your team to communicate and collaborate efficiently. This saves time required for finding files, updating computers and maintains your in-house security and infrastructure.

6. Encourage your mobile workforce to use Office 365

Many organizations around the world rely on virtual teams. These teams are made up of employees who work remotely from different locations, have flexible work from home arrangements and travel frequently. Considering the growing mobile workforce, it has become a priority for companies to meet their needs. It enhances business productivity and employee efficiency.

With the mobile solutions offered by Office 365, your employees can access the important business files, documents, calendars, directories and policies from any device. It allows you to collaborate with employees and clients irrespective of time and distance. Inspire and encourage your staff to use Office 365 mobile solutions for utmost ease and convenience.

7. Makes IT management simple

With cloud solutions, there is no need to manage IT in-house. Use cloud-based Office 365 and let your business take the advantage of free and automatic updates. This saves on IT expenses, and frees up resources and time to focus on your business’s bottom line.

These are just a few ways that can help you leverage Office 365 extensively. It takes some time and in-depth knowledge to make the most of Office 365, but the time and money spent doing so is well worth it considering all the benefits you reap.

#Office 365 #Sharepoint #digital workplace solution

BizPortals 365 is a flexible, secure, easy-to-manage, mobile-ready digital workplace solution on Office 365, ready for your use.