A Comparison of Two Professional Organizations
Society of American Archivists
The Society of American Archivists (SAA) is the leading professional organization for archivists in the United States. Founded in 1936 as a byproduct of the American historical Association, the SAA currently has 5,000 individual and 650 institutional members. Its mission statement is, “SAA promotes the values and diversity of archives and archivists. We are the preeminent source of professional resources and the principal communication hub for American archivists.”
There are four levels of membership for the SAA: Individual Full Membership; Individual Student Membership; Individual Associate Membership; Institutional Membership. The individual Full Membership cost is based on a person’s income and status within the profession (retired or unemployed), but range from $50 to $250. This type memberships affords individuals the privileges to hold office, appointive position, vote for officers, councilors, and members of the nominating committee, vote on all matters requiring a vote by the Society as a whole, to be members of constituent units of the Society, and benefits of the Society’s programs and services. Individual student memberships cost $50. A student membership gives students most of the benefits of full membership with exception of holding positions within the SAA. Individual Associate Memberships are for people living in the United States who support the objectives of the Society but are not professionally involved with the custody or control of archives, private papers, or instruction of archives. Individual Associate Memberships are also for people outside the U.S. who are involved with their own national archival association. These members are allowed to be members of sections, roundtables, and task force and receive the benefits of Society’s programs and services. The cost for this membership is $100 for U.S. residents and $125 for members outside the United States. The final membership is Institutional Membership, which is for institutes and agencies responsible for the custody, study, teaching, control, or use of records, archives, and private papers. Members of the institute with institutional memberships receive the benefits of the Society’s programs and services. Also each institutional member are allowed to have one contact person who is eligible to vote, hold office, and serve on appointed groups. Institutional Memberships are $500 for sustaining and $300 for regular institutional members.
Student members receive access to American Archivist Online, a complimentary subscription to Archival Outlook, a discount on Annual Meeting and workshop registration, a discount on SAA published books, ability to participate in SAA Sections and Round tables, and to participate in SAA’s Mentoring Program. SAA’s mentoring program is for member students or those archivists just beginning their career. Protégés receive guidance on resume, care goals, or continuing education opportunities, workshops, and annual meeting program sessions. Mentors introduce their mentees to their colleagues. Mentors also serve as resources for policies, procedures, and other information. Non-members can access the online career center where they can search for jobs and post their resume.
In addition to The American Archivist and Archival Outlook, SAA publish a biweekly newsletter In The Loop, which is a play on name of the area where the SAA’s offices are located in Chicago. The American Archivist, which I discussed in an earlier blog, is the organization's scholarly journal. Another publication that they publish is the Archival Outlook. The Outlook is a bi-monthly publication that is printed and published electronically. It has a circulation of more 6,200. Archival Outlook gives readers an update on the important business of the Society, regional business, and profiles archivists in the profession. Articles range from 700 to 1,400 words. The September/October issue for 2014 has feature articles on the Chicano Movement Archives in Colorado, collaboration between University Archives and community organizations, a report on August 2014 annual meeting, and Hispanic students experience with archival material. In addition to their publications, SAA keeps their members informed through their website and social media. SAA has a website, a WordPress blog called “Off the Record,” a RSS feed, a Facebook page, LinkedIn, and Twitter accounts.
International Council on Archives
As someone who is interested in working outside the United States, I was excited to learn about the International Council on Archives (ICA). Established in 1948 out of the League of Nations Permanent Consultative Committee of Archives, the ICA is a non-governmental organization of 1400 members in 199 countries and territories that is dedicated to the records management and the preservation, care, and use of the world’s archival heritage through its representation of records and archive professionals around the world. As explained on the ICA website: “The mission of the International (ICA) is to promote the preservation and use of archives around the world. In pursuing this mission, ICA works for the protection and enhancement of the memory of the world and to improve communication while respect cultural diversity.” The ICA works closely with the United Nations Educational, Scientific, and Cultural Organization (UNESCO), the Council of Europe, and the International Committee of the Blue Shield.
Similar to SAA, the ICA has several types of memberships. Its four types of memberships are divided between institutional and individual. The four categories are as follows: “Category A) Central archive directorates or national archival institutions, which are governed by primary legislation and are responsible for the development of national archival policies and programs; Category B) Territorial, national associations concerned with the administration or preservation of records and archives or in archival training and education; Category C) Local, territorial, national or international institutions concerned with the administration or preservation of records and archives or in archival training and education. Category D) Individuals of all nationalities who are at present or have been in the past professionally involved in the information management or heritage fields.” Individual members receive the following benefits: priority access to ICA programs and opportunity for funding projects; receive profession journal Comma which is printed twice a year for full members; access to members-only areas of the ICA website; online access to most recent ICA publications; ability to participate in ICA working groups; membership to regional branches; “opportunity to join two if the 13 sections covering professional issues as diverse as municipal archives and archival education free of charge”; access to discussion forums; ability to advertise and issue invitations to their events on a global platforms”; able to become an office holder; invitation to ICA Congresses and Annual Conferences; right to speak at the ICA General Assembly. Dues for full-individual members is €100, which affords them postal delivery of Comma and Flash and access to members only part of the ICA website. Associate members pay €30 for access to the members-only section of the website and most recent publications for download. Students, retired persons, and unemployed members pay €20 for the same access as associate members. Institutional memberships receive the same benefits as individual members. Their fees are based on the home country of the institution.
The ICA has two publications: Comma, its scholarly journal and Flash, its newsletter. Unfortunately, I was unable to gain access to either the journal or the newsletter.
The ICA holds an annual conference every year, except for the years that are Congress years. The Conferences are open to all, but members receive registration benefits. There are three elements to conferences: Governance meetings; professional programs; The National Archivists Forum. The 2014 Conference took place during October in Girona Spain and coincided with the 9th European Conference on Archives and the 13th Image and Research Seminar. All three events were under the common title of Archives and Cultural Industries. The 2015 Conference will take place in Sub-Saharan Africa in a yet to be decided country. Annual conferences are a new development for ICA, which use to have roundtables instead. The roundtables were by invitation-only and a call for papers was not issued for them.
The ICA has a RSS feed, but it does not participate in any of the other popular social media such as Facebook and Twitter. They also have an e-newsletter and listserv, which I joined.
I will probably join both organizations, especially the ICA given the affordable student membership fee. Also, the SAA’s mentorship program would be incredibly beneficial for my networking and my career.
Conseil International des Archives. (n.d.). Retrieved December 9, 2014, from http://www.ica.org/
Society of American Archivists. (n.d.). Retrieved December 9, 2014, from http://www2.archivists.org/