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Top 5 things to remember on your wedding day

The wedding day can be a bundle of nerves, especially for the bride. There are many things that you may have to pay attention to. If you are not careful, these will get in the way of you being happy on your day. The wedding day is an important day, and a bride has to ensure that she is comfortable and free of worry on this day. Because of the frenzy, the bride may forget to do many things that will eventually impact on her day. There are several things that you, as a bride, may need to be reminded to do on your wedding day. This where the on-the-day coordinator comes in. he helps you remember important things that you would otherwise have forgotten. We have complied a list of the top 5 things we encounter at most client weddings: 1. Eat Breakfast On the wedding day, you may get too excited and forget to eat breakfast or drink water. We don’t want you to pass out or be uncomfortable on your wedding day. We recommend that you eat something healthy and light. You should also ask your bridesmaids to have a snack handy for when you get hungry. We have a bridal party catering package that can help you out. 2. Have Fun & Enjoy the Moment Your wedding day will only happen once and it will happen fast. Avoid taking everything too seriously. It is easy to forget having fun when you are focused on what went wrong or didn’t go according to plan. Laugh with your friends and family and take time to appreciate the day. In the years to come, you want to look back to smiling photos and remember the awesome time you had. Why not play some music on your wedding morning to calm your nerves.  3. Have an Emergency Kit You never know what could happen. You may need a make-up touch up, or a tissue. Whatever it is, make sure that one of your bridesmaids has an emergency bag filled with essentials you may need. Our coordinators also carry an emergency kit filled with the essentials. 4. Guest Book & Pens, Cake Knife, Toasting Flutes etc.. These are small things and can easily be forgotten. Some brides usually forget to include a guest book in which guest can leave their well-wishes at the reception. This will be a fun way to collect more memories, as well as photographs. We can also help you with these.  It could be nerve-wrecking if you had to start looking for a knife when it’s time to cut the cake. Some brides receive these as engagement gifts and it would be a wonderful touch to incorporate these. 5. Packing Up Most brides will think about everything they have to do in the lead up to their wedding day and not give much thought to the end of the night. Our coordinators can work with you to make sure any personal items are collected and packed away at the end of the night. We can also help family members with filling cars with gifts and ensuring that the contents of your wishing well is sealed and given to the correct person. Our coordinators will also ensure all suppliers are aware of when to collect their items from the reception space. Our Coordinators A professional on-the-day wedding coordinator is a great addition to make sure that your day flows smoothly. Pink Caviar Events will provide a coordinator that will make sure that everything goes according to plan. The coordinator will take care of even the smallest details so that you can relax and have fun on your big day. The biggest benefit from our service is peace-of-mind. We do this all the time and understand the stresses placed upon a bride. Since you are not used to planning weddings, you may find the wedding day organisation tedious and time-consuming. You can trust your wedding coordinator to do the best job for you. Also, making a to-do list for the wedding day is of great importance. On the wedding day, it may be difficult to remember everything that needs to be addressed. Our Pink Caviar Events coordinators can help you come up with a comprehensive list as well as a wedding day run sheet that will be useful to you and your family.

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Difference between a Wedding Planner and an On-the-day Coordinator

There are several titles within the wedding industry, including wedding facility coordinators, wedding event coordinators, wedding planners, bridal consultants and wedding consultants.

A Wedding Planner, typically, is the most important person you will work with to organize your wedding. Our Pink Caviar Events wedding planners are professionals that work to give you the best on your wedding day. You can either choose to work with us or let us do all the work for you. The services we offer include:

Event budgeting

Venue inspection

Suggesting and hiring wedding vendors

Verifying vendor agreements, negotiating deals and creating your payment schedule

Event styling and design

Assistance with preparation of guest list, save the dates, invitations, registries and tracking of RSVPs

Organising your wedding day schedule and attending a rehersal

Assisting with other marriage related activities such as post-wedding brunch, rehearsal dinner, honeymoon and more.

Organising and booking accommodations for the guests and wedding party (for destination weddings)

Acquisition of wedding items such as favors and other gifts

Event layout, seating charts and floor plans.

Being present on the day and keeping tabs on all suppliers, timings and event progress

Post event assistance service – packing up at the end of the night, thank you cards and assistance with change of name, moving house and more.

It is ideal to look for a wedding planner at the beginning of your wedding planning process, so you can use their wedding planning wisdom, vendor connections and wealth of knowledge throughout the process.

Wedding Planners

We are the perfect choice for couples that are too busy to dedicate a large amount of time required to organise a wedding, or for couples who don’t know where to start. Did you know that up to 250 hours of planning and multiple appointments and site visits go into planning a wedding? Most couples have many other commitments like work, social and personal to commit this amount of time to planning a wedding. This is where things can become stressful for the happy couple.

Our wedding planners are a perfect fit for people who are too busy and want someone to guide them through the entire wedding planning process, whilst taking care of the details on the day.

Sydney Wedding Planner prices can vary. The price depends on the duration you contract our services and the responsibilities we will be managing. As we are professionals, you can be assured that we will deliver value for money as well as peace-of-mind.

An On-the-Day Coordinator takes on the role of your wedding day manager. Our on-the-day coordinators will work hard to ensure that your day goes on without any hitches.  Services we offer include:

Organising your wedding day timeline

Making sure all the key planning details have been booked in/ taken care of

Verifying logistics and re-confirming details with your suppliers

Ensuring vendors have all the essential details for the wedding day such as parking info, directions venue rules, and timeline

Become your main point of contact so that your phone is not constantly ringing. Easing the stress off the bride

Keeping tabs on everything that happens on the day (including set up and any movements)

In order to ensure that your wedding is perfect, be sure to contract our services early on. We will ensure that on your wedding day, everything is in its place and everyone knows where they need to be. Your on-the-day coordinator will ensure that everything goes according to plan.

The wedding planner will have already arranged your wedding to the smallest of details. The on-the-day coordinator’s job is to ensure that the wedding planner’s plans come to fruition. If you hire us, all you have to think about is getting married and having a good time.

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Candy Buffets – Tasty Treats

Candy Buffets – The Sweet Treat That Can’t Be Beat

In recent times candy buffets have become a welcome addition to the wedding scene. What is great about them is the versatility that they provide for you and your wedding guests. Traditionally most weddings will bring out  the wedding cake or an alternating dessert plate. Don’t get me wrong because I have yet to have a dessert that I did not like (I do like my crème brulee and tiramisu), but a candy buffet takes it to an extra level.

Firstly you can pick and choose your own favourite candies such as smarties, jellybeans, caramel, musk and so on. What many couples like to do is not only include their favourite candies but also that of their bridal party, parents and guests. While the day is about you both, by choosing candy that is also the guests favourite is that it makes them feel closer and more a part of the wedding day. We had one couple who included one of their father’s favourite candy.  It was a nice little surprise that put a smile on his face.

Wedding Candy Buffets

What’s also a great idea is theming the candy to the colours of the wedding. It doesn’t matter what colours you choose as you can incorporate any candy into the candy buffet to mix and match colours.  For example if you colours are green and white, you can have spearmint leaves, green smarties, milk bottles and much more. Throw your colour scheme at us and we will find a tasty solution.

In some cases couples have a specific colour in mind and have trouble finding the right type of candy to match their candy buffet. In one case a client wanted a candy buffet and wanted some black candy to go with their theme… yet they did not want liquorice. In fact they had trouble finding candy flavours that were not black and liquorice. With our extensive knowledge of candyology we came up with a couple of simple solution’s such as blackberry and black cherry flavours.

Lastly and perhaps the best bit is that with our candy buffets… the candy is YOURS. At the end of the night you can take it home with you. We leave little containers on the buffet table for the guests to fill with the candy of their choosing. A growing trend is using a candy buffet, not only as your dessert as well as your event favors so guests can enjoy them on their ride home. Since we pack and give you all the left over candy, you can enjoy them the next morning with some champagne from your hotel. For added convenience, all our packages include delivery, set up, theming advice and pack up. We do all the hard work you can sit back and enjoy the sweet sweet candy.

At Pink Caviar Events, Candy Buffets are the newest and sweetest addition to our family. Did you know we also did Wedding Planning, Styling and have our own Photo Booths. See how we can help you make your wedding even sweeter

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Children at Weddings

Accommodating the Younger Guests

If you’ve got a few people with children who are must-haves at your wedding, you need to think about the kids. Particularly for multi-day and destination weddings, or when the parents are in the wedding party, it’s an important consideration.

Will the younger people be invited to the wedding, as well? It certainly makes it easier on the guest, who doesn’t have to find a babysitter and can relax knowing their children are nearby. Will the parents have the time to watch their kids while they are participating in the wedding? It depends on the formality and design of the wedding, and to some extent the venue. The best brides have struggled with knowing what to do in these situations.

You deserve “us” time

Rather than stumble through to find the solution that might work well, engage with a professional wedding coordinator. The job of a wedding coordinator is to make the day go to plan, and to help the couple figure out what that plan should be. Making sure that there are activities to keep everyone at the wedding busy is one of the things a wedding coordinator does. Involving groups of people who have unique needs, like kids, is not a difficult concept for a wedding coordinator like the professional team here at Pink Caviar Events.

For instance, there are plenty of weddings that don’t involve all day festivities. Following the ceremony there might be a gap while the bridal party takes photographs.  The reception would not launch until the bridal party arrives. This is traditional and would be well understood. However, when there are kids involved, the downtime offers an opportunity to get things moving. Keeping children busy with art activities, entertainers, or offering a sitter so the parents can enjoy the event are all options that we can can set up with no difficulty whatsoever.

Wedding coordinators have been solving sticky problems for couples for hundreds of years. Making sure that your wedding coordinator understands what you want to happen, and the overall feel of the wedding, is crucial to getting results that you’re pleased with. The team at Pink Caviar Events makes it a point to listen more than we speak, getting the couple’s needs met first. No matter if you want to make the kids a part of your big day, give them responsibilities following the main event, or keep them occupied at a party all their own, the options are completely at hand.

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On The Day Coordinators – Your Wedding Day Partner!

When it comes to your wedding day, there’s not much that can be over planned. The schedule of events, the guests, the vendors, the food, the photos – all the details come together to form one of the biggest events you will ever plan, and certainly one of the most important days in your life. When you sit back in thirty years and recall your wedding day, one of the things you have to ask yourself is what you want to remember.

The difficulty that many brides face is balancing the desire to enjoy their one and only wedding day, with the desire to provide those in attendance with the most amazingly great time they can remember. Being the bride doesn’t always fit well with being the event planner. Many brides have come to this conclusion. Those who have ended up not stressed out, not tired and not really enjoying their own wedding is mainly due to the fact that they have had to be the one running around, checking and fixing things. The smarter brides have determined that they can’t do everything at the same time have hired on the day coordinators to put their minds at ease.

Just like any work or school project, having the right team on hand makes all the difference. Trying to go it alone as a bride who is also planning and executing her own wedding (whilst still enjoying it) is too much for one person to handle. Even when family and friends are helpful and involved, there’s just too much to oversee. A Pink Caviar Events on the day coordinator adds value to your team and will have a magical mix of personality traits, skills and connections.

Your dedicated coordinator will help assemble the necessary ingredients for the perfect wedding ahead of time and they will be there to make sure all the ingredients mix properly and at the right time. The agenda or schedule for the day will become orders for your coordinator, and will dictate who goes where, when and how. Vendors who need to set up before an event will be in place on time. The deliveries that have to happen will happen on schedule. There is no detail that our on the day coordinators cannot oversee, and remove from your shoulders. Your on the day coordinator will be patient, relaxed and in control of the situation. This will allow for your attention can be spent elsewhere, enjoying your guests and your event. The role of the on the day coordinator is to prevent any of the logistical details from interfering with the overall magic of the day.

When there are questions on the day of the wedding (which there will be!) your on the day coordinator is the quarterback who gets things done in the most efficient way possible. With the assistance of a professional coordinator, like Pink Caviar Events we can assure that you can take your rightful place as the star of the show and enjoy your wedding day.

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Seasonal Blooms

Selecting the Right Flowers for Your Wedding

Even the most modern and practical bride will usually acknowledge that the wedding flowers are a special memento of the day. The history and tradition that goes with the selection of flowers is rich, and while many brides do not know the details of the language of flowers, they take special pride in selecting flowers that go well with the overall wedding theme and will look beautiful throughout the wedding and reception.

There are definitely wedding flower choices that are more dramatic and difficult than others. The easiest flowers for a bride to choose are the ones that are in season and blooming at the time of the wedding. This will help with the cost side of the wedding planning and ease of sourcing. It’s not always easy to incorporate florals, either. There are different arrangements that are easier to pull off than others. Understanding the seasonality of the local area where the wedding will be held is one of the best ways to create a wedding flower arrangement that is fitting and beautiful, and fresh and affordable.

The consultants here at Pink Caviar Events are well qualified to help advise a bride on the right flowers to make the wedding exceptional. The wedding flowers that are selected without concern for the location of the wedding, the time of year, or the market for the flowers will be more expensive, more difficult to source and more complicated to maintain throughout the wedding.

A bride who has had her heart set on lavender orchids since she was six years old might have some tough decisions to make if she is having her wedding in June. Our team can pull off many magical miracles but may not be able to get the freshest naturally grown lavender orchids for that wedding. During the planning phase of the wedding process, the bride should consider what will be in season in the location the wedding will be held.

The use of flowers that are the same as or complementary to the flowers the bride carries throughout the festivities ties together the event and helps make the special impact that only flowers can. Selecting edible flowers that can be woven into the salad, or flowers that have the ability to hold up well as favors when painted or edged in gold, or flowers that can be handed out to each guest individually with a saying, is more meaningful than sourcing the elusive lavender orchid.

Our team will help brides to consider the impact and memory they want to make with flowers as it is more than just having a splashy bouquet. The flowers are the heart of the wedding décor and say something special and unique about the bride!