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Easy steps to create and use Smart Folders on Mac
Smart Folder on MacOS devices is a handy feature to automatically put items into a folder according to your request. You will save a lot of time, reduce the risk of missing important items, and especially work more efficiently.
If you’re curious about what are Smart Folders and how to create them, then read on this post. We are going to show you steps to create and use Smart Folders on Mac.
How…
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How to use Smart Folders on your Mac
How to use Smart Folders on your Mac
If you haven’t yet used Smart Folders in OS X, then you may be missing out on a critical time-saving feature of the OS X Finder. Smart Folders are essentially canned searches, where you can save custom search queries and quickly restore them. They are relatively simple concept, so the real question of how to use smart folders really boils down to: How do you search your Mac? (more…)
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My Digital Life, Filing Part 11: A word about smart folders
Intro
Three of my systems can benefit from meta analysis
finances
documents
(media can too but I deal with this separately)
Meta analysis means combining, splitting or recombining items in a different way to the default hierarchy of folders
to find a subset of files within a folder
to find files with similar properties across folders
to do more than you can do by a simple search (ie when you want to save a search result)
Smart folders in documents (Finder)
Smart folders can be great as explained at macworld
save them anywhere
add them to the sidebar
show some only in certain applications
you can edit them or base a new one off an existing one
they can get pretty complex with a mix of AND and OR
They update automatically
They provide an alternative to folders, obviating the need for sub-folders (to an extent)
I am using them more and more over time, once integrated more into my workflow
I use them to create dynamic folders for things like:
specific tags that cut across folders (like "list")
all word documents
recipes by a specific family member (yielding a subset of contents of a single folder)
documents or photos with dates between certain dates
documents opened recently
photos with specific IPTC keywords
Smart folders in email
I could set up smart folders in email
People make good use of them for managing down inbox clutter
I happen not to make use of them at home, and can't do one at work, where I probably would
I would do them in mail.app on the Mac but it would probably annoy me that I couldn't access them across all systems
I have automatic filters in gmail, which make filing easier, though it would be nice if they could be replicated in iOS mail.app
If I were to use them, I would for things like:
some specific folders for email from particular people
recent email across folders
Smart folders / searches in finances
I use some smart filters to analyse my spending
For example:
tracking repayments against a loan over a specific time to see how much is left
managing a budget (using sums of types of category across specific dates)
I know these aren't quite like smart folders, but there you go
Most Useful Thing You Will Read All Day
Warning: This is not for anyone over 60 years of age. One great thing about Apple computers is Smart Folders. Smart Folders are the purple folders on the left panel in the finder. These enable you to specify parameters to search for certain files throughout your computer. I had a breakthrough with these today. A while back I downloaded every Facebook photo I was tagged in with some application. (I forgot it's name) The application spit out a main folder with subfolders of my friends albums. Each folder had the photos I was tagged in. In other words, I had about 50+ folders with one or two photos in them. Awesome.
Here's the problem though. I use Picasa, and Picasa grouped each folder separately. That obviously sucks. I would prefer all of the photos in one folder, but I wasn't about to go into each folder and drag them out manually. I'm to busy being a rockstar. Then today, I was playing around in Picasa and got annoyed by the 50 groups. I opened the finder window and wham! It hit me. Set up a Smart Folder for the photos and drag them all somewhere at once. Duh! So,
I went into the main Facebook photo folder.
Searched for sgdssf just to get the search/smart folder window up.
Clicked the + in the top right.
Changed the option to Kind is Image All.
Clicked "Facebook Photos" to make sure it was only searching that one folder.
Saved the folder to the desktop.
Dragged the photos over.
Danced in my chair.
