Sheet1 6/ 6, 6/ 7, 6/ 8, 6/ 9, 6/ 10, 6/ 11, 6/ 12, 6/ 13, 6/ 14, 6/ 15, 6/ 16, 6/ 17, 6/ 18 John Addams, x, x, x, L( excused), x Heidi Blickenstaff, x, x, x, x, x Tim Gunn, x, x, A, x, x Jeremy Jordan, x, x, x, x, x Anna Kendrick, x, x, x, x, x Lin Manuel-Miranda, x, x, x, x, x Will Smi...
Ok, aspiring/ current SMs! Here is the first of my stage management documents that I use for every show I’m a part of. This one is the attendance sheet.
Personally, I’m a little more comfortable with Microsoft than Google Docs, but it is really nice to use for attendance and other documents that you need to share with others, especially if they change daily. Taking attendance is a good job to delegate to your ASMs (if you have them), so I would highly recommend using Google and sharing the document with your director, ASMs, and your ADs.
Regardless of whether you’re using Google, Excel, or some other spreadsheet processer, be sure you pin the first column and include a key somewhere that’s easy to see. This way, during six-week rehearsal periods, you don’t have to remember who’s in the first row and, should you get hit by a bus and die, anyone else can take attendance and be sure they’re doing it correctly. I know that the key I made seems pretty straight-forward, but once someone else took attendance and marked everyone who was absent with an X and everyone who was present with a Y, and I almost marked everyone who was absent as present.
Also, make sure you make note of people who were excused for being late or absent. If they have a conflict that you’ve been made aware of, you don’t want to not have a record of the fact that they have permission to be gone. If someone’s cousin is getting married during the first wek of rehearsals and then they get sick during the week before tech, you want to be sure it doesn’t look like they flaked out on a week of rehearsals and then got sick for a few days. Especially in college programs, but in most theatre companies, continuation and success in the company depends largely on if an actor is dependable and cooperative more than raw talent. It would be bad if the producers and artistic director take a look at previous experiences with that actor and see that they “flaked” during rehearsals.
DM me with any questions, if you have your own theatre document you’d like to show me, or any other paperwork of mine you’d like to see.