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[advancetotraining]

What Did I Just Do? All of My Codes Are Printing...

So, I send the document to print as usual and when I pick it up from the printer I see that my Index of Terms Codes (XE), my Table of Authorities (TA)) codes have printed. If you look at those codes on the screen, they have a faint dotted line underneath which indicates they are Hidden Text and therefore tshould not print. In fact,

I need to have the document print without these codes. Everything that normally would just be visible on the screen is not being suppress on the printout.

So go to File, Options, Display and uncheck "Print Hidden Text". That was the issue and your printout should now be fine.

Some people ask why would you turn it on on the first place? Well, sometimes we want to print comments that we inserted for another operator or secretary that normally would only be visible in the actual file but we wanted the notes to be visible on the printout as well. Maybe the comment would say something like "Make Sure To Ask The Attorney Whether he/she Wants To Create a New Version If They Submit A Heavy Mark-up."

One more minor item to add to your depth of knowledge.

Learn MS Word Legal With A Comfort Level You Might Have Not Thought Possible!

Training, Test Prep, Basic - Advanced Class, Tailor Made Classes (Individuals and Firms) Placement ,Assistance, Amazing Books and More On The Way.

www.advanceto.com

www.awalkinthecenter.con

888-422-0692 Ext. 1 or 2

Teacher Connected Books

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[legaltestready]

Cleaning Up Another Messy Document. What Might Await Me? Scenario: Law Firm removes Operator who had trouble with Lease Agreement. This is a common scenario where an operator or secretary was dealing with a document that may have been more complex than their current skill set which resulted in the formatting of the document being out of whack. Another individual was chosen to go in and clean up the mess. What should the clean up person be looking for? 1. A PDF or hard copy of the way the document is supposed to look for a guide. 2. Does the document in question have areas where Paste Special Unformatted Text was NOT-used therefore placing multiple areas of the document in a condition of having multiple Fonts and Font Sizes. 3. Areas where the multilevel outlines have gone out of sync due to copying text from documents with different active Multilevel Outlines without the use of Paste Special Unformatted text to bring the text from the source to the target area. In this case,?you probably have to check the Multilevel Outline Level By Level to confirm that the setup is correct. 4. Are the Section Breaks that segment the document in place so that different page numbering types are stable. 5. Are there attributes applied to the document such as Bolding, Italic or Underscore? Were they applied using direct formatting or by the use of Character Styles. Using your Apply Style Toolbar (Control Shift S) to determine direct formatting vs. the use of a Character Style. If your cursor is within a Body Text Paragraph or a Multilevel related paragraph then when you place your cursor on a word with an attribute the style name will switch in the alApply Style Toolbar Window if a Character Style was used if not there will be no switch of style name.. 6. Are the Quotes Uniform throughout the document or do you have a mixture of straight and smart style quotes? 7. If there is direct formatting of text with attributes that you want to remove then highlight the text you want to deal with and use Control Space Bar to remove surface formatting. Finally, check for areas where Cross References are being used , Defined Terms needing to be marked and so on. Don't forget to use Hard Space protection for those areas that paragraphs having numbered within the paragraphs. Basic-Advanced Legal Training, Test Prep and Placement www.advanceto.com Amazing Test Prep Books www.legaltestready.con 888-422-0692 Ext. 1 and 2

[advancetotraining]

Cleaning Up Another Messy Document. What Might Await Me? Scenario: Law Firm removes Operator who had trouble with Lease Agreement. This is a common scenario where an operator or secretary was dealing with a document that may have been more complex than their current skill set which resulted in the formatting of the document being out of whack. Another individual was chosen to go in and clean up the mess. What should the clean up person be looking for? 1. A PDF or hard copy of the way the document is supposed to look for a guide. 2. Does the document in question have areas where Paste Special Unformatted Text was NOT-used therefore placing multiple areas of the document in a condition of having multiple Fonts and Font Sizes. 3. Areas where the multilevel outlines have gone out of sync due to copying text from documents with different active Multilevel Outlines without the use of Paste Special Unformatted text to bring the text from the source to the target area. In this case,?you probably have to check the Multilevel Outline Level By Level to confirm that the setup is correct. 4. Are the Section Breaks that segment the document in place so that different page numbering types are stable. 5. Are there attributes applied to the document such as Bolding, Italic or Underscore? Were they applied using direct formatting or by the use of Character Styles. Using your Apply Style Toolbar (Control Shift S) to determine direct formatting vs. the use of a Character Style. If your cursor is within a Body Text Paragraph or a Multilevel related paragraph then when you place your cursor on a word with an attribute the style name will switch in the alApply Style Toolbar Window if a Character Style was used if not there will be no switch of style name.. 6. Are the Quotes Uniform throughout the document or do you have a mixture of straight and smart style quotes? 7. If there is direct formatting of text with attributes that you want to remove then highlight the text you want to deal with and use Control Space Bar to remove surface formatting. Finally, check for areas where Cross References are being used , Defined Terms needing to be marked and so on. Don't forget to use Hard Space protection for those areas that paragraphs having numbered within the paragraphs. Basic-Advanced Legal Training, Test Prep and Placement www.advanceto.com Amazing Test Prep Books www.legaltestready.con 888-422-0692 Ext. 1 and 2