Document Management Software For Newbies
I've been scurrying through the Internet these past few days, looking for the best document management software for my startup business. I'm starting to narrow down three options. It has been quite an effort, given that this is very new to me. Anyhow, I've rounded up some factors which I think newbies like me should consider when looking for the best document management software.
The first consideration for me is the cost. It is the restriction in my case since I'm still starting up. So what I did was I searched for the free versions available. Here are the document management softwares I have found which I believe are worthy to consider:
● OpenDocMan - simplistic user interface, supports multiple languages, can track document revisions
● Krystal - Linux and Windows compatible, accessible online, can produce audit reports
● LogicalDoc - Linux, Windows and Mac compatible, accessible via mobile products including Apple and Android units,
Next factor that I will be considering is the number of people who will be accessing the DMS. I currently employ 20 people in my company. This means that I do not need the sophisticated DMS designed for large-scale businesses.
Next factor to consider is the kind of access you want. Since I will not be having multiple offices and I will pretty much be home-based, I won't be needing a cloud network. The kind of DMS I will be opting is the one that will only need one computer system.
And the last factor I will be considering is the security of my documents. Customer privacy is a main concern for us so it is important that access to information is very controlled. Aside from the username-password access, I will also be having restricted documents which are for the executive board’s viewing only. These should be clarified and reiterated to the DMS provider you will be choosing.
I hope these can help you in searching for the best DMS for your business. Good luck!