Top 5 Google Takeout Backup Alternatives for SaaS & Enterprise Users
On 13 November 2025, Google Takeout rolled out a new update that expands what data you can export. Thus, it makes many Google users take a backup of deleted or rejected YouTube channels, including videos, playlists, and related info, as well as other Google data. However, the new community posts claim that Google Takeout will soon start supporting the data from older or discontinued Google Products (like Google+, classic Sites, Hangouts, etc).
As businesses increasingly depend on Google Workspace for mission-critical data, relying solely on Google Takeout may not always be sufficient.
This information brings the question of what the Google Takeout alternative solutions are for individuals or business professionals. We explore the top Google Takeout backup alternatives that offer greater control, automation, and enterprise-grade data protection.
However, before diving into the Google Takeout backup alternative, we must understand how Google Takeout works. Additionally, where its limitations lie.
How Google Takeout Works & Where It Falls Short?
It's 2026, and we all know that Google Takeout remains the primary tool to export content from Google services. They officially called the Download Your Data service. However, this is what they claim.
The Google Takeout was created in June 2011 to solve the million-dollar question of Google service users “How to download a copy of everything Google knows about you.”
This comes from a line of free services from Google. As we know, Google Takeout is a data retrieval platform. Simply put, this allows Google users to import/export data from a number of Google services.
Let's see what we can take backup from Google Takeout.
Google services allow users to export different types of data in various formats depending on the service. Gmail exports emails along with attachments and labels in MBOX format. Google Drive lets you download files you own, including Docs, Sheets, and Slides, which are converted into standard formats such as .docx, .xlsx, and .pptx. Google Photos enables users to export their entire photo and video library in original or compressed formats, along with JSON metadata. Contacts data, including contact lists and details, can be exported in vCard (.vcf) or CSV format. Google Calendar allows exporting all events and appointments in iCalendar (.ics) format. YouTube data, including videos, playlists, watch history, and comments, is available in original formats with JSON files. Additionally, other Google services such as Maps, Bookmarks, Keep, Pay, and Android configuration data can be exported in formats like JSON, KML, and HTML.
Nevertheless, there are a few major limitations with the Google Takeout Backup process. Apart from this, the limitation of its span is from creating backups to recovering data. Moreover, it poses many significant challenges for both individual users and IT administrators
What are the Best Alternative to Google Takeout?
The most efficient alternatives to Google Takeout include Cigati G Suite Backup Tool for Windows and Mac users. However, this section will share the other alternatives to take a backup of your Google data from Gmail and Drive to Contacts and Calendars.
1. Cigati G Suite Backup Tool
The Cigati G Suite Backup solution helps enterprises in managing all the challenges of cloud data management (Google Cloud). This Software is dedictaily engineered to providing comprehensive protection for your Google Workspace data, from emails and files to calendars. This software creates secure, on-premises backups in multiple formats (PST, MSG, EML, etc.). Additionally, this Google Takeout alternative delivers the control businesses need for both data security and migration projects.
Why is it one of the Best Alternatives to Google Takeout?
Along with the wide compatibility with different operating systems. Your business shouldn't have to choose between safeguarding data and moving it. The Cigati tool provides:
Multi-format export option for emails and files.
Moreover, with this tool, it becomes very easy to take a local archive to a PC.
Plus, it works very well with all agencies of all sizes of Google data.
In addition to that, it helps in safeguarding the data against accidental deletes and server outages.
2. MacSonik Google Workspace Backup
If you are a Mac OS user, then the MacSonik Google Workspace Backup tool is designed to deliver you a straightforward solution to secure your cloud data. It performs a fast, reliable backup of emails. Alongside that, it also takes an effective backup of documents, contacts, calendars, and Drive files directly to local storage. This utility was developed through a focus on simplicity and high performance.
What Makes MacSonik a Google Takeout Alternative?
Apart from its versatility, this software offers multiple export formats, including file formats and email clients. Moreover, there are other reasons making it the go-to alternative for Google data backup:
It offers a simple login and setup with Google credentials
Additionally, this utility gives multiple filter options to choose the right data to take a backup.
Plus, it is ideal for users who want an intuitive backup process without complex configuration.
3. MigrateCloudData Google Workspace Backup Tool
The MigrateCloudData's Google Workspace Backup Tool is an all-in-one solution for efficient, local data protection. This tool is designed for control and efficiency while importing your Google Workspace data. Its intelligent filter options give users a precise and organized backup process.
How MigrateCloudData is the Best Alternative to Google Takeout?
With comprehensive compatibility for all Windows versions, the MigrateCloudData Solution gives users an upper hand while taking Gmail data backup. This includes:
Ultimate Date Filter options for focused backups
Skip Duplicate items during backups
Additionally, the backup drive contains data alongside emails and the calendar.
4. Aryson Google Workspace Backup Tool
The Aryson Google Workspace Backup Tool not only archives your data but also intelligently preserves it. Nonetheless, it securely preserves emails, files, and contacts in PST, CSV, or MBOX. Additionally, this utility thoughtfully removes clutter, letting you filter by date and skip duplicates along the way.
Why Partner with Aryson as a Google Takeout Alternative?
Aryson Solution is widely capable of managing your Google Cloud data. The enterprise chose this because
This tool supports multiple file formats
Plus, it can migrate backup data to other platforms.
In addition to that. Users can import CSV support for bulk user accounts
Moreover, the filters to customize what to back up or not.
5. SysInfo Google Workspace Backup Tool
The SysInfoTools Google Workspace Backup Tool is strategically created to solve all your Gmail Cloud data migration-related problems. It delivers reliable, flexible protection for emails, files, and calendars while building migration-ready bridges. This software does only backup your Gmail data isn’t just backed up, but journey-proofed for whatever comes next.
When to Choose SysInfo as a Google Takeout Alternative?
If you have a huge pile of Google Workspace data to migrate or import into another format. Then, the Sysinfo Software becomes the best alternative to Google Takeout. However, there are several other reasons to opt for this solution:
If you want to take a bulk account backup
Or, if you need advanced filter options while migrating
Additionally, if the user is looking to export Google Drive items reliably to local storage
In addition to that, while migrating with this software, you can maintain folder hierarchy and data integrity.
In short, these Google Takeout Backup Alternatives are the best in the industry to help you with the Google Data migration.
Why SaaS & Enterprises Need Dedicated Backup Tools?
Google’s native tools, like Takeout or the Admin Console, are designed for data access and export. They are not an enterprise-grade backup and restore solution. Because they lack multiple features like
Scheduled automated backups
Granular restore controls
Cross-user restore and audit logs
For Enterprises, losing the data is directly proportional to losing the business. Therefore, to secure the data is not an option; it's a necessity.
Every Organization values data integrity, automation, and scalability. Therefore, using professional solutions is a must.
However, Google Takeout works very well for single users, but when it comes to a big dataset, it kind of fails. Thus, the software mentioned above becomes the best Google Takeout alternative.
These tools are designed to provide tailor-made features for SaaS and enterprise needs. Whether you want simple local backups, advanced filtering options, or full-scale enterprise protection. These solutions give far more control and peace of mind than manual export to Google Takeout.
Frequently Asked Questions
Q1. What is the best Google Takeout alternative for enterprises in 2026?
Ans. Dedicated Google Workspace backup tools with automation and bulk control, such as Cigati, are best for enterprises.
Q2. Why do enterprises need an alternative to Google Takeout?
Ans. Because Google Takeout lacks automation, scalability, and enterprise-grade recovery features.
Q3. Is Google Takeout suitable for Google Workspace admins?Ans. No. It doesn’t support centralized, bulk, or automated admin-level backups.
