Common Email Mistakes to Avoid
You must prevent basic, typical email organization mistakes if you want to keep up your professional image. Otherwise, you run the danger of people not respecting you or having faith in you and your company. Email mistakes might include sending the wrong recipient the message or using misspelled language. However, you may simply avoid email mistakes and follow email etiquette rules once you have trained yourself to always use correct email etiquette. Let's talk about some of the worst email mistakes you should definitely avoid in email comunication:
Too formal or informal. Avoid writing extremely formal emails if your interactions with the recipient are not overly formal in person. Don't be too casual with someone you haven't met yet until you get to know them.
Not using greetings or closing. When sending a message, you should never forget to introduce yourself. This makes sure that you come across as approachable and simple to talk to about any issues. A good initial impression is formed by using welcomes and closings; otherwise, you could come off as rather demanding.
Lacking attention to detail. By not using correct grammar, spelling, punctuation or use of capitals, your emails can seem lazy, and as if you're uninterested.
Personal information. People want to read and respond to emails quickly to ensure they're being productive. Keep your emails clear, concise and to the point.
Update the subject line. It is an important part of a message. By changing the subject line readers can correctly search and respond to emails.
Reply-all. Within an email thread, it's not always necessary to respond to every recipient. When you receive a notification that doesn't apply to you, it can be rather frustrating. These emails consume time and clog up mailboxes.
Not proofreading. Not proofreading is one of many common email mistakes you can avoid. Something many people don’t bother with when really, you can change a lot of mistakes before hitting send!
Long emails. People rarely have too much free time to read long letters unless it is really something important, and the recipient was expecting a long email. Otherwise, you are wasting time, and you may not get a reply.
Forgetting attachments. Re-sending a message with the attachments you overlooked is awkward. The reader can become confused if you don't realize that you've forgotten, which is the best-case scenario. Attachments should always be added first, and their accuracy checked. Though you also can undo the email you've sent and add attachment.
Personal email address. If you want to maintain your professionalism, always use your business mail account. Avoid email mistakes like this by creating a professional mail account to communicate formally.
Talking about email correspondence and productivity in the workplace, it will be right to mention email organizer which is called Clean Email. Once your inbox is managed correctly, you can get more work done and feel less stress!
Check out the full information on this topic in our blog - https://clean.email/blog/email-etiquette/email-mistakes