This week was the craziest in the best way!
On Tuesday, there were tons and tons of reservations in the inbox, which I was working on up until the Herb Ritts opening walk through meeting. Kerry went over the opening party in detail. We discussed rain plans, but we were still hopeful that we wouldn’t have to resort to Plan B! There are a lot of moving parts before the event starts, but once everything’s in place, the event should run smoothly! She listed out when everything is happening and drew out room plans, so there was no question what is supposed to be happening at what time. After the meeting, we rushed out to do some errands for the week! We went to VistaGraphics to pick up the banner for the opening. We then went to Hobby Lobby to pick up ribbon for the ribbon cutting ceremony on Friday for the Truth Booth reception. We decided to go with red instead of Chrysler blue simply because the red ribbon was thicker! We got back just in time for the weekly development meeting! We then went to the weekly events meeting, and discussed the opening again as well as the Truth Booth reception on Friday. After that, I had a little time before the end of the day to work on stuffing lanyards. Kerry decided that I should probably stuff all 2,000 lanyards *said while slowly walking away, save I try to kill her for making me stuff more lanyards.* I agreed however, because they’re not so easy to stuff, and if we run out we’ll be kicking ourselves!
On Wednesday, I stuffed lanyards all day long. Kerry helped for a while! Madison also helped with the last 100 or so, so she got to help me celebrate in finishing them! I suggested we stuff lanyards at Development’s Intern Session, but we finished stuffing right before the meeting. The Development team gave us yummy chocolate and Handsome Biscuit cookies, and they talked about the importance of development and all the aspects taken on in their department. Everyone who works in a museum works for development, supporting the museum and bringing in other people who can support the museum!
On Thursday, the craziest hit its peak. On my way in, I picked up the giant scissors for the Truth Booth reception. I didn’t have a computer, so Kerry and I shared an office for the day. We switched on and off. I handled the last minute reservations while also figuring out how to separate out people who used the promo code, as they technically non-members but should be treated as members! I made a separate list of their emails, and Kerry sent them a message to come to the membership table to get a VIP pass. I then made tent cards, so people know what’s going on where during the event! I printed them, then used the paper cutter to fit them into the plastic slides. I ended up making these three separate times because plans kept changing! We eagerly thought that our outside plans would work out, but the band that was supposed to play outside didn’t feel comfortable enough about the weather! Ultimately, it was up to them since they’re the ones that would get wet if it did rain. After walking through the museum and thinking about the best spot for them, we decided to put them in the Education Workshop because it was honestly the best option out of all the places left in the museum! It ended up working out perfectly because it became this sort of VIP room, and it was a pretty intimate space! I got a radio, and Homer gave me a headset before the event began, which made me feel official. Everyone was running around like crazy setting up, moving furniature, and placing flower arrangements. I feel like we were all running around up until people started coming in! I tossed tons of lanyards on my arms and awaited the bombardment of people! I checked tickets at the door with other interns, and handed out lanyards to members, explaining that their free drink ticket was in the lanyard. All of the members loved the lanyards, as it made it easier to get into the party faster! I did that for a while until it calmed down enough for me to stand at the membership table! It was so loud that I was yelling in people’s ears, but the band was so good I didn’t even mind! Around 8:30, Kerry called it quits for us, as the crowd was manageable enough for the welcome desk to take on! Amanda and I got drinks, and then we decided to check out the show (after we finished them of course). The exhibition is great because there is so much to see! The walls are covered with great photographs, and then there’s also stuff like Diana Ross’s beautiful dress. Amanda and I danced all night, checking out both of the bands and we also got our picture taken on the Costa VA Mag’s green screen. We finished off the night dancing with Homer and Kerry, then it was clean up time! We stayed until about 11, and we all had another piece of pizza for all of our hard work. Unfortunately, although we were hoping to have 2,000 people there, only about 800 showed up due to the threat of rain. The event was still so much fun, and everyone who was there had a great time!
Man, I was tired on Friday. At 9, I went to the Herb Ritts Walk through with the two speakers coming to lecture this weekend. At the same time, they were inflating the Truth Booth out in Huber Court. When it came close to 10, I went out to Huber Court before the reception. The Rutter family came to cut the ribbon, and then there was a reception in the porcelain gallery. Unfortunately, many trustees couldn’t make it, so the reception turned into one for staff instead (I don’t mind mimosas while on the clock). I helped clean up after the reception. I still didn’t have a computer, so Homer and Kerry were trying to come up with things I could do without one, but they were all very small tasks that took no time at all (aka I would end up bugging them more than helping them!) Kerry was able to log onto Fleater’s computer because I couldn’t, so I used Kerry’s computer. I helped Homer with some Rasier’s Edge scanning and data entry, then I used the dot gun to seal down some membership cards that need to be mailed out! Unfortunately, I had to say goodbye to Kerry, which was sad because she’s been such a great mentor! At the end of the day, the interns went to Glass Wheel Studio, which was one of my favorite trips! It’s a very intimate studio/gallery, as we got to peak into some studios. I love glasswork, so I thought that all of the work was super cool!
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