All you should know about Microsoft Dynamics 365 Project Operations Implementation
Microsoft Dynamics 365 Project Operations delivers end-to-end solutions for Sales, Planning, Resourcing, Delivery and Billing to project-based organizations. It helps organizations efficiently estimate and track project costs & revenue, track project progress and cost consumption, manage quoting, pricing & billing and plan projects and assign resources. You can define, track, and deliver project services, with the ability to manage right from the sales stage to invoicing. Your entire team can access the information and real-time analytics they need to deliver projects on time and on budget each time and every time. With embedded Microsoft Project for the web capabilities, seamless integration with Microsoft Teams, plus the adaptability of the Microsoft Power Platform, you get unprecedented productivity, collaboration, and extensibility.
With Dynamics 365 Project Operations you can plan and estimate projects, track project costs & revenues, forecast resource requirements, manage quoting, pricing and billing, assign and manage resources. The resources fill timesheets for the tasks assigned to them. With flexible pricing models that support expense, consumption, and subscription-based work, the ability to prioritize projects with a single management dashboard, plus forecasting and pipeline visibility, your sales team gets the capabilities needed to deliver a better customer experience, accurately scope projects, and unlock larger profit margins.
Microsoft Dynamics 365 for Project Operations Implementation offers you various features like:
1. Assists in Project Sales
Strong tool for your business development and sales team. Have the options to maintain multiple contract types for the prospects. Dynamics Project Operations allow complete flow of information management starting from Lead to Quote processes. There are options to carry out multiple quote revisions. Once the desired quote is finalized and contract is won the same can be converted into Project.
2. Helps with Project Planning & Management
Dynamics 365 Project Operations enables businesses to successfully plan and deliver projects using a predictable and customer-centric service delivery model. Quickly create new project records, create estimates, quotes, and contracts using project templates. Allow your team to plan and execute each phase of the work effectively with integrated and interactive Gantt and Kanban boards. Provide an intuitive dashboard for managers to review, monitor, and approve all costs and time impacting their projects. Project Buckets - Buckets is a new feature which lets you set a status to each task to imply what stage of the project it is in. You can create your Buckets in the Project Operations Project record and name them according to what suits your Project task. You can move Tasks across Boards to put them in the rightful buckets. Strong tools are present for co-authoring and for managing dependencies and constraints. With the help of integrated procurements and inventory there is room for materials forecasts.
3. Helps with Resource Allocation & Scheduling
Ensures the project’s success by aligning the right resources to the right projects at the right time. Identify the right people for the job based on their roles, skills, qualifications, availability, and certifications. Empower your teams to update their skills and apply directly to the projects. Optimize resource utilization by reviewing individual booking capacities. Accurately measure resource utilization on real-time and make intelligent decisions to get the most out of billable resources.
4. Allows you to manage Time, Expense & Profitability
Allow intuitive web and mobile experiences for various teams to easily record time and expenses for each project assigned to them. Enable team managers to quickly and easily approve items. Team members can collaborate internally using Microsoft Teams, audio, video, and document management with integration to Office 365 workspace created for their project. Enable revenue recognition for projects with varying engagement models like Time and Material, Fixed Price, Fixed Monthly, etc. and automatically post to achieve better cash flow and smart financial decisions.
5. Helps with Project Billing
Take control of billing with man-hour and materials based calculations and use customized billing cycles and frequencies to determine how and when your customers are billed. Use customized invoice frequencies for each client type for multiple billing methods, such as monthly, weekly or on specific days. Within single contract there is capability to allocate projects with diverse billing methods . You even have an option to fully customize project bills with a fixed price billing with instalments spread across milestones. Features like not-to-exceed limit allow billing to be managed where some of your clients want to limit their exposure, especially in case of T&M basis of billing. Manage multi country /region wise tax and localization functions globally available in one solution for accurate invoicing along with multi-currency and exchange rate calculations.
Microsoft Dynamics 365 for Project Operations Benefits
- Trust Building Through Engagement
- Empowered & Informed Team
- Optimized for Growth
- Opportunity Management
- Cloud-Enabled Services
- Profit on Every Project
- Rich reporting and Power Apps capabilities