Construction Document Management Solution

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Why switch to a document management software for your projects?

The present construction business just like any others is up against multiple challenges. The workflow and operations have changed. With the advancement of technology, business operations have been greatly impacted, which in turn has pushed most of the construction firms to ditch pen and paper and switch over to construction document management software.

Paper is not just expensive to store but also cumbersome to maintain. There’s no better way to get things off the filing cabinets than to switch to an efficient document management system.

The basic function of all the document management systems is to track all your documents. While some come as standalone software, others like SKYSITE come as a comprehensive solution for every construction company. Such software helps you do much more than just store information. like for instance, you can manage your specs, punch lists, RFIs, and submittals.

So, here’s why you should make the switch to a document management software:

Easy Collaboration

With construction document management software its super easy for a project team to view, edit and share data digitally. The same thing, when done with paper documents, will take hours or even days. With software, all the documents are digitally stored in a single location, making it easily accessible from any time, anywhere.

Increased Productivity

A software for construction management helps to share project information instantly thus increasing productivity. With features like powerful search, you can easily pull out information in a few seconds. This same task done with physical paper documents would take almost one-third of a team member’s work day. To know how powerful search can improve productivity see our slideshow: Link.

Secured Storage

Having a cloud-based project management system keeps your information safe. Your information is secured with a two-step authentication process to restrict access. Software for managing construction documents also offer varying levels of permission to employees, so that only the right person can access certain documents. 

Cost savings

The cost of papers, prints ink/toner, file cabinets, printer maintenance and time spent by employees for filing and searching documents, can raise the bill in total project costs. According to RegisteredRep.com, companies with annual revenues between $500k and $1 million can save almost $40k per year by switching to digital document management system. More importantly, it is a step towards a green future.

Portability

Document management software available as apps lets you to access information while on-the-go. With software like SKYSITE, you can also add images, notes and marks ups for fast resolution of issues. An efficient software allows you to virtually work from anywhere and collaborate with your team even from remote locations.

With the right document management software, all information can be managed on a single platform. Collaboration and communication are enhanced between teams as the team can always work on the latest set of information, thus, minimizing the chances of rework or delays. By syncing the files in your favorite devices, you also allow instant access to projects, thus improving productivity.

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Top 5 Ways to Reduce Project Construction Times

Timing is critical to managing construction projects. If that is managed, you can handle the budget, quality of materials. Here are tips to manage and reduce the time taken to complete construction work.

Lessen Changes

Changes are part of every project. They are a constant cause of concern for construction managers, but they can’t be avoided. In the next project, you may experience 30 or more change orders over the course of the job that adds extra work hours.

Changes can also put your company at real risk of lawsuits. Try implementing a way to track and also archive change orders. Try cutting changes if possible. This will curtail additional change. Communicate with your client and enforce it.

Eliminate Bottlenecks

It’s important to identify holdups in your process. Your site manager needs to be an expert who needs to be aware of the situation. He must know the ways to address the problem as well. Problem-solving and time management is important in addressing the factors causing bottlenecks. Make a note of the issues that caused bottlenecks. Make sure your site is working from accurate reports and do detailed projections for the days and weeks to come. Construction management software can help you communicate the problem and address them as soon as it crops so that, it does not lead to further damage.

Reduce Errors

Errors are common in every business including construction. But mistakes are costly for construction projects, not just in terms of money but time. Errors cause problems that cause delays in a project. Also, learn from the mistakes of the past project that will help reduce errors.

Common errors during construction projects include estimation errors, planning and construction doesn’t match, Bad assumptions regarding bid, incorrect figures of cost and not being able to judge the timing requirements

Additional mistakes can occur when your employees continue to work from backdated information. If the project team is on the same page then there are fewer chances of errors. With communication flowing smoothly it is easy to plan and identify any problem early so that errors can be reduced or avoided.

Construction project management software is one of the best ways to control errors. These help you identify and track issues before they become emergencies. Site workers can report issues using the software, and managers can step in when necessary.

Have Great Managers

To be an excellent supervisor it is important to keep the communication flowing. If your project manager gets bogged down by details to collaborate, the entire project will fall behind. Great managers make fast and confident decisions. They value teamwork and encourage workers. With construction project management software you can archive information and also

Use Collaboration Tools

Does every one of your team members on site have the tools required to communicate as a team? Construction project management software keeps you on the same page and is fast changing the way construction sites operate.

These cloud-based software maintains all versions including the updated versions of documents, generate helpful data, help project managers take fast decisions. This way project can be on track even can finish before time and also get completed with less errors. They reduce the workday and boost job site productivity.

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Ever Thought about using a Document Management Software? Here’s Why You Should!

You must be thinking –I’m better off with papers thank you! Thing is, when it comes to managing a heap of documents (Like Jim opening his folder of lies in Bruce Almighty), you know you need a helping hand.

Don’t work hard. Well, work hard but make sure you’re smart about it. Being smart with a Mt. Rushmore of docs is where you need software. A bit more precisely, the right document management software can ensure that you bring that mountain to your backyard. (Or even better?) Seems a bit far-fetched but that’s just where this software help out. They get the job done.

Software making Hard work Easier:

Bureaucratic and construction – if there’s one thing in common between them, that’s a lot of paperwork. But construction throws up a very specific and just as complicated procedural tree demanding both expertise and efficiency.

• Planning-budgeting a construction project starts up with a designing. There’s obviously going to be a lot of blueprints and correspondence requirements. You’ll need to mediate with between architects and engineers.

• Project initiation immediately opens up a whole new chain of data and logistics starting with PIDs.Bringing the design down into reality is where you’re sending, receiving, editing and finalizing.

• Maintaining the construction and supply chain comes next and this keeps on running until the whole project ends.Project management is where the lions’ share of documents comes up. Thing is, it doesn’t matter if you’re the project manager, contractual supervisor or anyone managing the project, you’re going to need intelligent document management.

There are a lot of other pointers which come into the picture though in construction project management - RFIs, Punch Lists, submittals etc. You need to do these too? What if there’s a software program which can help you deal with all of this right at your fingertips?Better still right?

So, you’re able to access, analyze, edit, commit, create and execute every single piece of data-work straight up. Along with typical document management, you’re obviously equipped perfectly to engage in some serious project management requisites. Host every single piece of document even on your mobile device, leading software come with mobile formats just as easily functional.

Using document management software is the next step forward for smart and precise documentation. Choosing one which can add up with some project management functions as well is obviously going to make your end of things easier. Try ‘em out then! Most popular ones offer free trials.SKYSITE, Procore, Dropbox etc. are probably your best bets.

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SKYSITE- A Collaborative Platform to Maintain RFIs, Punchlist and Photos

Managing construction documents during an active construction project is arduous and a mammoth task. It requires one to manage and plan every photo, RFIs, specs, punch lists and information in a methodical and careful manner to ensure success and avoid delays.

This has urged AEC professionals to rely heavily on construction management software to manage their documents digitally. However, owing to certain limitations these fall flat. SKYSITE, however, comes with an array of special features that makes it easy to manage RFIs, address punchlist and handle photographs. Take a brief look at how SKYSITE helps you to maintain RFIs, Punchlist and Photos.

Request for Information or RFI

With SKYSITE it is easier to respond to RFIs that makes projects run in a smooth manner and close faster. Besides all project members will be able to view as well as review RFIs through mobile-enabled device and web that prevent delays. You can also add custom attributes by filtering, sorting and searching. All project members will receive instant information as and when it is issued that helps to take decisions faster and alleviate risk regarding project budgets and delivery timelines.

All project members can also stay on the same page with real-time RFI changes along with status updates. Furthermore, you can also link plans ,specs and other documents to any RFI anytime and anywhere. One of the biggest advantages is that with one click, you can generate the RFI cover and compile all the attachment into one single PDF file.

Better Photo Management

Photographs are one of the most important aspects of an active construction process. It not only helps them to keep track of the progress and refer to whenever needed. With SKYSITE you can easily tag photos and combine them in one single and common project directory that is accessible from mobile devices. Besides, photos can be conveniently managed and indexed. This allows you to quickly and easily search them whenever needed.

The best thing is that all project members can communicate as well as collaborate on mobile device using photographs.

Punch List:

It is extremely important to address punchlist at the initial phase of a construction to help prevent errors. SKYSITE help team members to work on punchlist with ease and also prevents information silos along with data redundancy.

Besides, you can also track lists of all the project issues along with tasks in a common directory. Issues can be captured in real time, as the punch lists are easily available from mobile device that has SKYSITE enabled. Team members can also monitor punch list due dates with absolute ease directly from the application, allocate responsibility to team members and also track the current status of an issue. The benefits don't stop there as you can also add or upload photos and voice memos when responding or creating to a punch-list.

SKYSITE with Photo Management ,RFI and Punch List offers unparalleled value to all the stakeholders who are involved in a construction project by streamlining the documents, communication and collaboration. This boosts the efficiency level and productivity of the team.This way the success of a construction project is guaranteed.

Try out the powerful feature of SKYSITE today. SKYSITE offers a one month free trial for first time users.

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Avoid Re-work & Handle Construction Projects Efficiently with SKYSITE

According to research,‘re-work’ is defined as the unnecessary effort that is used for re-doing a process or activities which were inaccurately implemented the first time.

Rework can have major consequences like time and cost overruns.  Besides the direct consequences, there are indirect consequences as well like de-motivation, loss of future clients and others. Rework costs are also a major example of failure costs as well.

In a construction project re-work is an inevitable part and can result from different factors such as errors, poor communication, omissions, failures, changes and poor coordination. Construction projects involve a number of stakeholders and members, various specification and aspects that takes time to complete.

Maintaining an efficient and structured workflow is one of the key goals of any construction firm. However, whether due to a miscommunication, poor project management, lack of skilled labor, therefore the numerous aspects of construction jobs gets extended beyond their expected deadline and it’s all due to a significant rework that are required to fulfill contractually obliged specifications.

Construction Company’s tends to spend more than $250,000 owing to re-work.  That is a considerable amount of money when it comes to the profit of the firm. Re-work is necessary whenever an error crops up in the construction sector. However, it could be that, it gets late to identify the error and that causes more delays.  This rework cycle continues until and unless the work is completed in a proper manner adhering to the requirement of the client.

Smart ways to avoid re-work in Construction

If construction firms have to reduce then it is important to embrace quality project management, which may or may not be there in the first place, or you can simply avoid by opting for SKYSITE construction project management software. SKYSITE is engineered to streamline the workflow and everyone can work from the latest set of documents that practically reduced rework to nil.

SKYSITE comes with advanced sync feature that keeps everyone on the loop. Everyone is updated with the current set even on the go.  It significantly reduces miscommunication or if there is any lack of coordination between the team members. You can carry your information in your pocket anytime, anywhere using any device you like.

There are certain things which are surely not in your hand like inclement weather that might lead to late delivery of materials and can cause rework. Have you tried out any cloud based construction project management software to avoid rework? If not try out SKYSITE’s free trial and you will surely experience better results.

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How to Make a Construction Project Successful?

Construction projects take years for completion. And a lot goes into making it a successful one. If you go with the definition of what is a successful project, then surely a construction project can be termed one if it finishes on the stipulated time, budget and the accepted standards. The most critical thing required for a project is to have a good communication and also everyone should be on the same page. All the team members and the vendors should be well aware about the project progress.

Efficient Management of Paper Trail

Now the next big thing that has to be handled well is the constant trail of paper that comes up in the entire lifecycle of a project. To dig the right information instantly consumes a fair amount of time. And you need to complete everything on time. If he fails, the project might incur monetary loss for the delay caused.  Not just that paper is time consuming but is bulky. So to carry it from office to job site becomes difficult.

To achieve all this you require construction project management software like SKYSITE. If your team members know that you need not dig paper docs and can simply click and find relevant information in seconds surely a better communication and collaboration between your team members can be maintained. With a single repository of digital documents it’s easy and secure way to store, manage and access docs for sure.

Ready Information in Hand

With SKYSITE’s powerful content search feature you can pull out any information quickly.

You can hyperlink project documents manually as well as automatically with auto-hyperlink feature. With the improved OCR technology, sheet callouts are automatically detected and provided to the user for quick reference.

Stay on the Same Page

Everyone stays on the same page with constant access to updated information. All team members are notified about the recent updates. What’s more interesting is that you can track back the changes done.  All revision history with date and time are saved for future reference in the cloud based software of SKYSITE.

Access Docs on the Go

With construction management software you can access information on the go. Your project won’t get delayed even if anyone is in a vacation. He can simply check the updates and take up the action item. Be it raising issues, managing submittals or RFIs all can be done easily with an efficient software that is tailored as per your business requirements.

With no communication gap and better collaboration surely your project will be a successful one.

Sign up for the 30 days free trial to feel the difference.

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Exciting iPad Features for SKYSITE

Good news for all iPad users as now you can take your construction project mobile and access all information on the go. Experts at SKYSITE constantly work toward refining the product for better users’ experience. SKYSITE’s advanced new iPad features let you manage your construction projects efficiently like never before. So, irrespective where you are or located managing construction documents will be easy. Take a brief look at the new SKYSITE iPad features

• When assigning any task on SKYSITE you can effortlessly copy other project team members with the assistance of the punch list CC feature. • The new RFI Forwarding feature by SKYSITE is a boon for iPad users as well. This will let you forward RFIs to all other project members from your device with ease. • The advanced Jump a Page feature is a plus for iPad users. You can gain faster searches whenever you are viewing a multi-page PDF. • With the new document thumbnail view feature by SKYSITE, you can suitably sync all your project file structure and download documents with foldersas per requirement. This save tremendous amount of storage in iPad. • You can now sort all your project documents by name from your iPad or ordinal number. • Are you in need of a project printouts? With SKYSITE it is now possible. Wi-Fi printing allows you to mobile print easily to any wireless printers with your Wi-Fi network regardless of where you are located.  You could be travelling or in the construction job site yet take a printout.

These new features by SKYSITE, a document management software will not disappoint you. It is designed to provide you with best facilities when it construction project management. Download to try the SKYSITE iPad features today!

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Save More with SKYSITE ConstructionProject Management Software

It is a common knowledge that construction generates a massive number of paperwork. This is mainly required owing to the complexity of construction. At least, that what the world thinks even if AEC/O professionals wouldn’t agree. So let’s take a look at what involves handling the paperwork.

Let’s start with the construction job site and Site Managers. They have to manage loads of paperwork, chart tables and go through filing cabinets and shelves full of files. Most of the day is spent with team members asking for decisions, and meanwhile, more paperwork flooding into his office, either dropped off by visitors or post. End of the day the site manager will get stuck with thousands of paper documents into while trying to deal with the days’ paperwork and filling them properly so that it is available for future reference. Now, this most of the time tends to cause delay.

Now, these are not just limited to site managers,who else suffers similar problems? Well everyone, right from the project managers, architects, clients and other project stakeholders have to deal with more or less similar situation. There is another thing that needs to be considered about physical paperwork and that is when delivered by post it could easily take 3 days to arrive on site. That means, if there is an important change of specifications it could take up to 3 days.  It is not only this problem with physical paperwork. Once a project is finished all that paperwork is required to be archived for 6 years to! Now, office space and the storage shelves cost money – and we are not even considering the amount that is required for retrieving them.

In the construction industry time is of optimum importance, so delay in time could very easily result in projects going over budget. Now, this is the scenario of a construction project without using a Construction Document Management Software.

Would the scenario change if you start using a Construction Document Management Software like SKYSITE for a project?

SKYSITE offers a one month free trial for first time users and is the best solution towards efficient construction management.

This is the 21st Century and everyone owns a tablet, smartphone, PCor mobile devices, so why not make the best use of it. SKYSITE, which is quick and easy to learn, provides unlimited storage space and let you access any information on the device, anytime, anywhere. This allows everyone involved in the project to instantly critical information irrespective of the location. The best thing is with all the team members on the same page, it ensures enhanced communication and improves collaboration. There is faster response to RFI’s and punchlist closeouts.

When about 1000 construction professionals were asked in a research conducted that what causes most delay, the unanimous reply was to find specific or critical information among thousands of documents generated. It is not the same with SKYSITE, the powerful search feature along with the advance auto-hyperlink operation, allows quick and easy retrieval of information. That saves both time and budget. There is more, you can work on the go that also saves commute time and access submittal and transmittal on the same page.

So you have itthere! Use Construction Document Management Software like SKYSITE to experience the change and save up to 33% more every time.

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Top 5 Benefits of an Electronic Document Management System

All enterprises are greatly dependent on paper.Be it paper or digital managing the documents often becomes a hassle. Depending on the needs of your firm a good document management system (DMS)that can store, retrieve, captures and helps to generate reports can be a great option to try out. With DMS like SKYSITE, Plangrid you can also assign tasks and keep a track on the work status.

1.Better Storage

With the rise in cost of commercial properties, it’s becoming quite expensive to store a document even at your office or somewhere else. A cloud based document management software eliminates the need to store information using file cabinets or storage units. If the documents are less expensive it can be stored in a vault or so. 

2. Centralized location

With electronic document management system sharing information and collaboration can be actually better. Documents captured from multiple locations are difficult to manage and track. Digitized documents are stored in a centralized location so that the team members can access it with absolute ease. With a cloud based DMS you can always access the latest set of documents. The need of rework and chance of errors are completely eliminated. Brands like that SKYSITE allows the user to check the revision history as well.

3.Enhanced Security

Document security is extremely important for any organization and with DMS you can implement various permission levels. Any changes done on a file remains documented and the admin can see all the changes done on it with dates. With various hazards associated its vital to keep your entire document encrypted.  It might be just a coffee spill or a theft your information is actually at risk. A good software can actually cater your needs.

4.Easy Retrieval of Information

Professionals usually spend almost one-third of the day looking for particular information. A DMS helps in pulling out information. You can get what you need right at your fingertips with just a few clicks.

5.Integration with Other Software

A software that is good can integrate well with your existing structure not hampering the workflow you maintained. With this, you can easily move all your information from one system to another.

So are you using a DMS yet? If not switch to one and opt for a better workflow.

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How to Combat Construction Project Failures

Construction failures are a common scenario. But all are actually not catastrophic. In the construction industry going over budget,project closures with less profit are simply failures that you simply cannot ignore. Let’s check out some of the typical causes for project failures and how to deal them.

It’s Gonna Take Longer

Whoever is at fault for creating delays the delays still happen that causes late completion and going over budget.  Inadequate planning and sudden surprises crops up at every step of the project life cycle to create project delays.  

When planning is not right then surely you will see some early problems that might cause delays.  Some of them include right resources not available, any activities taking longer time than actually thought, cost overruns, difficulty in managing documents and tasks. If the signs show for a longer period of time the project might suffer.

Check for the variables that you can manage, and keep a backup plan ready for the ones you can't handle.

Do Some Re-Planning

Even if you are a small construction firm, yet you need to have a schedule. This includes both where they stand from both completion as well as budget perspective. Check the whole schedule and the factors that are responsible for the delays. Once you have actually identified them,then you can now rank them based on priority, and start finding the solutions.

Budget Overruns

Even if your original estimates have been accurate, you may face cost overruns. And it’s quite common in the construction industry as well. The first is ill planning and the second is rework that can actually be held responsible to cause delays. Cost overruns may also happen if you haven’t planned the resources for the project rightly. For example if you feel you will have the subcontractors, right materials and tools, on a cold morning is simply nothing but a foresight that can always fail. But still, you actually need to maintain a schedule. Project management software like SKYSITE helps in managing all documents right from bills, RFIs, punchlists, submittals and also schedules.

Rework to Get It Right

When things fail to work the way as planned, rework crops up in a construction project.  And rework does robes of thousands of dollars every year from the AEC industry. There’s the cost of redoing the entire work, the cost of retooling, rescheduling and not to miss the cost of the delays that crops from rework.

Does rework bug you constantly? Then you can get rid of it by keeping yourself and your team updated always with the current set of documents. Opt for software that allows you to access critical information updates in real time. Construction management software like SKYSITE lets you access all the latest documents along with the revision history even on the go.With the right information always at your fingertips your team won’t miss out any crucial files.

Avoid Risks

Construction is actually a risky business, as there are complex projects with tight schedules. There are quite a few risks that you can mitigate at the initial stages and prevent while you can also buy an insurance plan too. If you need the difference you can actually identify to keep away project failures arising from risk.

Keep in Terms with the Contracts

If you know the risks associated with the project and have a clear knowledge about the project then you can be safe from any problems rising up suddenly and causing cost overruns. If you agree to do something without having a full knowledge of the project there is a high chance of failure.

Know Your Right Players

It’s important to know your stakeholder swell,as knowing the players in the project means you are aware of the risks those people can actually come up with. Plan accordingly to avoid risks.

Construction project failures are not something that you can always prevent from happening. But proper planning with proper risk management can help you avoid a complete meltdown.

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Document Challenge Faced By Construction Professionals

There are quite a few file sharing apps through which synchronization of documents can also be done.  So, it’s no more a surprise for construction professionals to create a better and smoother workflow than that they had with paper-based systems.  Surely any cloud based document management solution seems to be more alluring than that of a paper-based system.

The paper rolls not only are outdated but working with them and finding relevant information is often too tedious a work to accomplish. Sometimes they become outdated the date they have been just printed and bought on the jobsite. So, numerous changes happen daily on the project documents and it becomes a task too tedious to handle all these information properly.

So with these ever-changing documents, tracking changes in files is always critical. Apart from human error working with the current set of documents can only avoid rework and costly delays.

Efficient document management affects the efficiency as well as the costs of the document management.

A research conducted shows that one-third of project cost overruns that happen are due to various issues that crop up due to project document management problems and issues. Nearly 33 % of the AEC professionals reported that accessing the latest set of documents and working with the most current information has been a constant challenge. Companies are relying thus more on online access of all documents from any device platform that is increasing the company productivity.

SKYSITE an enterprise document management solution lets the AEC professionals overcome the challenges. A user can store, access, manage and track all documents.  With built-in markups, any sort of annotations can be added and tasks can be assigned to a particular person with a stipulated date.

Documents happen to be the principal mode of communication in the industry and SKYSITE helps to make the process smooth. Have you tried a document management solution yet?

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Reasons Why You Need Construction Document Software

The construction sector is constantly changing and because it is the 21st Century! Technology is an indispensable part of everything that we do today, so there is no reason for the construction industry to be left behind. The construction industry is gradually adapting to the technology that would help take on the plentiful complexities of a construction project. Numerous companies are switching to Construction Document Software that makes all pertinent project information available instantly. It also saves time and budget so you can say goodbye to the time when you had to walk around sites looking for some team member to inform about a design change.

Take for example that of SKYSITE, a cloud-based construction management software that allows efficient document management! This allow all members to have access to it, therefore everyone can work form the current set of documents irrespective of time and place. Besides, using construction management software addresses one of the key issue areas of the construction industry and that is re-work. You wouldn’t want to go back and re-work on the same thing over and over again. A construction management software eliminates these issues as not only all information are accessible to all.

Timeliness is another important factor that needs to be taken into consideration as in the construction job site is money.  However, due to a number of factors, projects tend to go over budget at times. Now,you wouldn’t want that. So, when you incorporate a project management software like SKYSITE in the workflow, you save time turn to profit. You can always work on the go which saves commute time, time wasted for re-work and document retrieval.

This way you can save tens of thousands of dollar just because you don’t have to have a physical storage place for keeping documents or retrieve them.

Nonetheless, the most inclusive and user-friendly construction management software is SKYSITE! Have you tried it out yet? If not, download and access the 30-day free trial.

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Find Information at Your fingertip with SKYSITE’s Advance Search Feature

Looking for specific information through thousands of document and construction drawings that are generated at every step of a project is time consuming and a lot of hassle. Now, in the construction industry time is money and the loss of it could lead to serious problems. Keeping this in mind cloud based document management software, SKYSITE has been designed with the advanced search feature, that let you find project related information very easily.

SKYSITE is advanced cloud based construction project management software that helps in managing information to help eliminate error and cut down on the turnaround time. Now, the inclusion of the advance search feature helps to optimize productivity and at the same time minimizes the trouble of searching for information during an emergency. Now, looking for any information from piles of documents is quick and easy. Read on to know how this feature works and you can benefit from it.

SKYSITE’s advanced search feature will let you swiftly find file names, folder names and even paragraphs and sentences when required as all the information is methodically indexed according to various disciplines that makes the search faster and simpler. Moreover, it also helps to separate the text from the graphics when it comes to construction drawing. This particular feature is also applicable over a large set of documents, and let you locate accurate and detailed information within few seconds.

All information and items can be tracked whenever required, without manually browsing through huge piles of folders and documents. With the help of this feature, you will have all project related information right at your fingertip.

So how do you look for the information that you need? Make a smart transition now away from the traditional method of searching for information. Download SKYSITE and access the 30 day free trial version to see for yourself.

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Store Unlimited Documents & Get More Done with SKYSITE Project Management Software

The core element of the construction industry is efficient file management as thousands of it is generated right from the bidding phase and even after its completion. Now, it was not long back when the offices were piled with construction documents and blueprints. And it got extremely difficult to track specific information of an undergoing project from thousands of documents when needed to be. SKYSITE, cloud based document management software is the answer to this problem. It provides unlimited storage facilities where all project related information can be stored and retrieved with absolute ease whenever required.

Freedom from Inefficient Document Management

SKYSITE document management software is designed by construction professionals that ensure efficient document management and provide freedom from cluttered office space. Efficient document management means streamlined workflow. What’s best about this document management software is that you easily download it and use your iPhone to run the app. Therefore, you don’t have to make round about trips from your office to job site in case you need to share information. With SKYSITE you can always work in real-time.  Here is a brief look at how with SKYSITE you can store documents & get more done.

Intelligent and Smart Features

SKYSITE is designed with a user-friendly platform and works perfectly well on all mobile devices; therefore working on the go is not a hassle. What’s more interesting is that it you can sync it on your desktop or your i-pad as well. SKYSITE provides unlimited data storage facilities, therefore you can store all digitized documents from construction blueprints to procurement bills, photographs and others in a single location. This way the tracking process becomes absolutely easy and you can retrieve the same whenever required.

With advance work-offline and automatic update feature, you can not only work offline but once the internet is restored all the changes will be synced across all the team.  This allows everyone to be on the same page and work in real time. Therefore, if you are working on a deadline, you can always work on the go and never worry about any missed information.

Searching for specific information from the massive amount of information generated is time consuming and extremely tedious. Now, if you follow traditional methods then storing the same in Iron Mountain could be extremely expensive. SKYSITE document management applet you easily search, download or simply view content irrespective of time and place. The powerful search function lets you retrieve any information fast and quick. Additionally, the advance mark up and the auto hyperlinking function makes all other related document management. This document management software for construction professionals is designed in a way that would match the workflow. Now, you can address RFIs, manage punchlist and more all with SKYSITE.

With SKYSITE you can clearly get more done, within the stipulated time and budget with better visibility and minimized error rate.

Download and access the 30 day trial version today!

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Keep Documents at Your Fingertips

Small or big, the organization’s success depends largely on finding critical information. Searching for the right information can often be a tedious work for general contractors. Without the right software,it becomes quite challenging to manage the document. Productivity is hampered because there is untracked, unmanaged, unsecured and redundant content that flows around in your organization. Managing a construction project is not at all easy.

To manage this floating data in organization, document management software can be of great aid. The paper documents are scanned and turned to digitalized form. This single digital hub will store all documents including bills, warranties, reports, manuals and also the lifeblood of construction-the drawings.

SKYSITE, a cloud based project management software improves your accessibility towards a single hub of secured and managed digital documentation. All the project information stored in the cloud remains in a structured format that is easily traceable.

A secure central and surely a single hub to store documents can be the best solution for all including the AEC industry professionals. Restrictions as well as permission levels can be imposed for various users.

Document Search

With powerful document search any information can be pulled out. Be it in the note section or footer all information can be retrieved right at your fingertips.

There are 4 search levels available including global, module, content and filter search across the project files.

• Global search includes finding information throughout large repositories • Module search is done to pull out any sort of information stored in the respective folder or in a module • Content search finds only the content present in the construction drawings • Filter search is an advanced option through information can be pulled out using attributes

Users can check the current set of docs anytime and anywhere using any sort of device. SKYSITE comes with a history of revision with its smart revision feature.

[constructionsoftwarereviews-blog]

Experience Enhanced Workflow and Smooth Document Management with SKYSITE

Most AEC/O industry professionals are seeking ways to minimize the use of paper and digitalis the documents as saving resource is a burning problem that has to be faced.  This has led many in the construction industry to shift towards construction management software. Considering the scenario, SKYSITE cloud based construction document management software, has come up with a smart solution that allows you to save resource and increase work efficiency.

According to several research companies who have adopted it, have faced a faster return on investment be in terms of cost savings.

SKYSITE effectively saves all documents be it procurement bills, construction drawings, all accounting details, bills and others in a digitized format. This means saving resource and less cluttered office space. In addition, it also saves the time and money, the two most important and valuable factors in the construction industry. If these factors are managed efficiently, construction companies can enjoy success at every turn.

Read on to find out why it is a smart option to switch to SKYSITE.

Intuitive Interface

SKYSITE is designed with an intuitive interface and offers rooms where you can easily customize projects and can segregate each it in terms of date, discipline or name.  SKTYSITE is also easy to learn and comes with a sample project feature that let you use all the operation before you work on a real project.

Get Notified

With SKYSITE you and your team members can always work from the latest set of documents. With the special notification feature whenever a change is made a notification will pop-up in devices which alerts user that there is an update available. If user skips the update the SKYSITE a smart solution give warning notification to the user that document is old or not a current set.This allows project members to work in real time and be on the same page.

Easy Retrieval with Auto-Indexing option

It has been observed that employees often have to spend 30% of the time for data entry. SKYSITE has thus come up with a smart solution that indexes multiple files automatically based on date created or type of discipline a document has in the title block automatically that helps in saving time and prevent wasted effort.

Security

What most users find most appealing about SKYSITE is that the platform is extremely secured.  This software is designed with several authentication,authorization and also permission levels.

Monetary Savings

SKYSITE is affordable and it actively helps users save finance by digitizing documents. This is because storing files in digital formats means less printing. It also decreases the evident charges like the need of physical file storage, paper storage, photocopying costs and toner consumption. There is also a massive save in terms of labor costs that involved in filing, tracking, searching and retrieving documents.

To make SKYSITE your partner when it comes to construction projects and facilities management, download the free trial version today.

[constructionsoftwarereviews-blog]

Keep Your Team Updated with SKYSITE

Is your team working on the current set of documents? If not read on as this write up can actually save you from the situation.

Construction is a 7000-year-old industry and SKYSITE, an online document management storage system has actually gone a long way to solve a genuine problem of the industry. Construction data is stored following the traditional ways and paper blueprints are chunky. They are also heavy to carry in job sites.

The main problem faced is reworking again and again and spending thousands of dollars. The credit goes to working from outdated plans. The team is not aware about the updates.

This particular sector has been quite slow in adopting new technologies to make their workflows smoother. SKYSITE with an efficient document management tool has helped thousands of project owners to managers save time, money and off course resources. And most importantly it has relieved the AEC professionals from re-working.

This easy to use tool allowed the users to improve communication levels as well. Tracking and searching all documents in a single digital repository makes things actually ease. With the software poor document control has been eliminated from a good number of companies who have started adopting the tool.

Why Opt for it?

Opting for the right tool can be a solution for you and your team. From construction to closeout phase of documents, electronically approval of documents, be it organizing, indexing and managing all of it, with or without markups, as well as photos management all and much more can be done securely in the SKYSITE cloud.

It doesn’t matter if you are actually working from your home,jobsite, office, or a local coffee shop you can always access the latest document in your iPad,iPhone, Android tablets.So, whenever any changes are done by a team member, the entire team gets an immediate notification. So, you can always work with the latest set of documents. So, you no need to havework with outdated drawings, docs and designs. What say?

SKYSITE offers a 30 days free trial to acquaint you with the ways how you can actually streamline communication in the field and surely reduce the risk of rework. This will ensure that your projects stay within the budget and complete within the stipulated time.