Employer Organizer

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Tips on How to Keep Track of Projects

Whether you're working on a massive in-house project or have multiple remote teams around the country trying to put something together, keeping track of projects isn't easy. Juggling assignments, maintaining order, and staying within budget can be overwhelming.

It becomes even more challenging to pair that with several workplace locations, varying pay rates, and more. So how can you keep track of projects efficiently?

Use Job Costing Software

Projects can go over budget quicker than most realize. Avoid that mess by using software to monitor where your company's money goes. When you integrate job costing into a collaborative project, you can resolve pay issues, visualize where most of your budget goes, and keep track of individual tasks. If you need an integrate job costing system, visit this website.

Integrate job costing throughout your entire system. Many departments will utilize relevant information, and unifying it across the board gives you extended functionality. You can even automate the more tedious tasks, letting you focus on what matters.

Utilize Time Tools

Time and attendance tools can help you track work hours across multiple dimensions. Use custom settings to monitor hours worked on a specific project. Doing so can help you reconcile different pay attributes and ensure that everyone on the team is pulling their weight.

It can be easy to let things slip through the cracks with large-scale projects. But when you can view when your employees contribute to the bigger picture, it's easier to monitor progress.

Take Advantage of Collaborative Tools

There's no shortage of fantastic collaborative tools out there! With more and more companies allowing remote and hybrid work, these platforms are coming out of the woodwork.

Use different software to share files, work on documents in real-time, and more. You can create actionable tasks, make a to-do list, and throw virtual roundtable meetings.

Keep the Lines of Communication Open

The best tip you can receive about managing projects is to communicate. There's nothing worse than a lack of communication from leads and contributors. It's the quickest way to derail a project.

Make all contact information available and consider using software for group chats, video calls, and more.

Read a similar article about PEO services here at this page.

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Tips to Optimize Your Payroll Process

Efficient payroll processing and management is a big deal, no matter the size of your company. You can't succeed without happy employees, and providing paychecks on time is the bare minimum your company can do. Good payroll management will also ensure that you comply with labor laws, avoiding steep penalties for your organization.

Need help optimizing your payroll process? Here are some game-changing tips that will make a world of difference.

Use Human Resources Accounting Software

Technology has revolutionized many aspects of running a business, that includes crucial HR duties like payroll. Good software can automate your payroll processing. It's a fantastic solution for companies with limited staffing. Find the best human resources accounting software by visiting this website.

Instead of putting resources into doing things manually, you can leave those crucial tasks to the software. Not only is it quicker, but you can rest easy knowing that everything is accurate and well-documented.

Document Your Processes

Once you have a solid payroll strategy, document it! Create a detailed step-by-step manual that your payroll department can follow.

This tip might feel like you're micromanaging. But with something as critical as payroll, it makes a difference.

Detailed documentation will help you analyze your payroll systems and find potential weak points. It'll also ensure that everyone handling payroll is on the same page.

Don't Be Afraid to Audit

Many people shudder at the very word, but an audit can be beneficial. Payroll audits help you identify issues. Whether you use human resources accounting software or a manual time card system doesn't matter.

Audits keep your processes running smoothly. They also provide peace of mind to employees and help you find potential compliance issues before they snowball into serious legal ramifications.

Leave Payroll to the Right People

Finally, get the right people to process payroll. This task is not something you should leave to someone who's poorly trained or ill-prepared.

Invest in payroll training and prepare your team. You can also turn to third-party processors. While outsourcing can be daunting, leaving it to the professionals is the better choice if you cannot hire an in-house team.

Read a similar article about time & attendance software here at this page.

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X Ways a PEO Helps Companies Grow Faster

Growth is just around the corner when you're a small- or medium-sized business. But you'll quickly find that scaling up is no easy task. It's more than just increasing daily operations. You also have to take care of the behind-the-scenes business aspects.

We're talking about HR, compliance, tax administration, and so much more. Those details can hold your business back. Luckily, PEO services are here to help.

What's a PEO?

PEO stands for Professional Employer Organization. The PEO definition is pretty simple. It's an organization that partners with smaller businesses. Companies can outsource everyday business duties to a PEO, harnessing the organization's resources and expertise. Find the PEO definition by visiting this website.

The most common services utilized by a PEO include onboarding, benefits administration, compliance, etc.

How Does a PEO Help Achieve Growth?

Now that you understand the PEO definition, why should you get one? PEO software can be a game-changer that makes it possible for companies like yours to reach a new level of success.

HR Infrastructure

When businesses are ready to scale up, they often have to invest in human resources. Your HR department is responsible for everything from onboarding to managing benefits. While the role is important, it's also expensive.

Most small businesses can't afford to hire dedicated HR departments, putting their growth on pause.

A PEO provides that HR infrastructure you need to grow. The PEO can help recruit new employees, train them to support your business, and keep them happy with benefits!

Risk Management

Does your business have the means to handle risks? What happens if someone gets injured, or you find yourself on the wrong end of a lawsuit?

Most small companies can't handle the costs that come with managing risks. A PEO provides the support you need in those moments. They can also help you avoid them altogether and protect the bottom line.

A Hands-Off Approach

Finally, a PEO can help your business expand because it lets you focus on the bigger picture. You shouldn't have to spend your time dealing with the logistics of running a business. When you work with a PEO, you don't have to.

Focus on what matters and produce growth while the PEO handles the smaller stuff.

Read a similar article about employee onboarding checklist here at this page.

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Benefits of Having Multifactor Authentication on Your Devices

These days, it's common for companies to issue computers, tablets, and even smartphones for employee use. These devices play a big part in modern business. But with more tech comes more significant risks for security issues.

Device management for Windows is complex but can do wonders to keep your company safe. One way to keep sensitive information out of prying eyes is to enable multifactor authentication. Find the best software about mobile device management for windows by visiting this website.

This security technique uses more than one user authentication method, adding several layers of safety when accessing private data. While it might seem like overkill, multifactor authentication provides many benefits you don't want to miss.

Regulatory Compliance

Does your company work in an industry with strict regulatory standards? If so, multifactor authentication is a no-brainer. Many regulations exist for companies in the financial and healthcare fields.

The primary goal is to keep confidential data away from prying eyes. Regulatory boards dictate the measures companies must take to avoid mishandling data. The end goal is to protect consumers, and it pays to have these systems in place.

There are many ways to protect devices. But multifactor authentication is one of the strongest. For that reason, some regulations mandate it for specific industries.

Works with Single Device Management Platforms

One of the biggest complaints about multifactor authentication is how cumbersome it can feel. In most cases, this technique requires you to verify your identity in multiple places. That means jumping from one device or email account to another!

It can certainly get annoying when you jump through several hoops each time you log in. But, you can make things easier for your employees. Single sign-on solutions in platforms that handle device management for Windows work well with multifactor authentication.

Instead of going through those processes manually, you can let the software take care of it. All your employees have to do is log in on a connected dashboard. With one login, they can access all software and networks they need to work.

Device Protection from All Angles

Finally, multifactor authentication provides top-notch safety from criminal activity. It keeps your sensitive networks and databases free of malware and other attempts at cybercriminal activity. It's the ultimate form of security that benefits both in-office and remote teams.

Read a similar article about remote workforce management here at this page.

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Benefits and Risks of Employees Using Their Own Devices

Computers, tablets, and smartphones all play a big part in modern business. In the past, enterprise-level hardware was the go-to. But nowadays, consumer gear is just as capable of getting work done.

So why not let employees use their own devices? If you're thinking about adopting a "Bring Your Own Device" policy, here are rewards and risks to consider.

The Benefits

Company Savings

One of the most substantial benefits of letting employees use personal devices is the cost savings. Let's face it: Hardware is expensive! Small businesses can spend a significant amount of money purchasing, maintaining, and replacing devices.

Most employees already own computers. Allowing them to use those devices cuts back on your upfront costs. Plus, many are motivated to upgrade frequently, ensuring that your team uses the latest tech available.

Less Training Requirements

Training can take up a big part of the device onboarding process if new hires aren't familiar with the specific devices. There's always a learning curve with new hardware. If you use a different operating system, training can get even more involved.

That issue is non-existent with personal devices. Your employees are already proficient in the gadgets they use. They're free to use their preferred brand and system, too. That alone can motivate them to be productive from the jump.

The Risks

Complex Device Onboarding and Offboarding

When everyone is using a different device, things can get complicated very quickly. When you're onboarding, it will take more time to ensure compatibility with programs and work platforms. On top of that, your IT support systems moving forward can get a lot more complex.

More Security Risks

Cybersecurity is a massive issue in today's corporate world. When you allow employees to use personal devices, you have less control over security measures. You'd have to adopt a personal-use policy and standard practices.

Even after an employee leaves, there's always a risk of data theft and privacy issues. Your company doesn't own the device, so you ensure that network access and data are safe. Those are all unknowns for which you'd have to establish contingencies.

What Device Policy is Right for Your Company?

There are pros and cons to letting your team members use their own devices. Every business is different, and the right choice for you will depend on many things. It's important to consider how the safety and security risks could impact your company before deciding.

Read a similar article about remote work security here at this page.

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How Can HR Help Employees Go Digital

Over the past 18 months, South African businesses have accelerated their adoption of digital technologies. While they have shown remarkable grit and adaptability in reinventing their businesses for an era of lockdown and social distancing, some gaps are becoming apparent in the change  programs they have implemented read more

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Cybersecurity Tips for Setting Up Employees' Computers

Cybersecurity should always be a priority when dealing with technology. But in our post-pandemic world, it's more important than ever! It doesn't matter whether your team works remotely, in the office, or a combination of the two. Their gear has more exposure to a world of external threats.

So, how do you keep your company's data and enterprise network access safe from cybercriminals? Here are some tips to keep every employees' computer safe.

Establish Security Policies and Protocols

Hopefully, your company already has some policies in place governing how your employees can use work-issued devices. If not, now is the time to create them!

Establish a set of rules that each team member must follow. Go over security protocols, best practices, and expectations. Don't forget to detail personal device usage, as connecting to enterprise servers with unsecured devices comes with many risks.

Use Employee Password Management Software

When you work with multiple apps, programs, and services, keeping track of passwords can be a nightmare. Rather than leaving authentication and authorization up to each employee, use software to unify the process and improve cybersecurity across the board.

Employee password management software lets you generate and store secure passwords. It also lets you share credentials, send two-factor authentication codes securely, and more.

Manage Devices Remotely

Cybersecurity requires ongoing attention. While many people will install software, set up passwords, and do their best to stay safe as they work, you can't expect everyone to take care of continual updates.

Device management software lets you take matters into your own hands. You can control devices remotely to handle security updates. Not only that, but the software gives you the power to clear devices after the offboarding process.

Create Virtual Private Networks

One of the best ways to keep your internal network safe is to establish a Virtual Private Network. A VPN maintains end-to-end encryption and is a much safer alternative to both public and residential private networks.

Protect Your Bottom Line

These days, computers and smart devices are a must for any business. However, they can also be the source of security nightmares! Use these tips to secure employee computers, avoid headaches, and keep your company safe from cyberattacks.

Read a similar article about employee app management here at this page.

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Is a Corporate Credit Card Right for Your Business?

If your employees have to make substantial purchases regularly, it makes sense to hand over financial control with a credit card. For most small businesses, a standard small business line of credit will suffice. But when should you upgrade to something more substantial? Is a corporate card the right way to go for your company? In this blog, we'll help you find out.

How Does a Corporate Credit Card Differ from a Business Card?

First things first, let's go over some misconceptions. While they sound similar, corporate cards are different from small business cards. For the latter, creditors usually issue cards directly to individuals and the company. The business owner is responsible for keeping up with payments.

For a corporate card, the company is liable for the debt. Employees can have personal cards, and corporate card management software can help keep track of expenses. However, no individual is guaranteeing the card.

As a result, it offers more separation between the business owner and the organization. Another critical distinction is availability.

There are many requirements to qualify for a corporate credit card. While exact qualifications vary, most creditors require an audit of corporate finances and annual spending of at least $1 million.

Standard business cards don't come with those strict requirements, making them far easier to get.

Benefits of a Corporate Credit Card

Corporate cards come with a few notable benefits you can't get with standard business card alternatives.

More Control and Transparency

With a corporate line of credit, staying on top of expenses is a breeze. Corporate card management platforms let you see charges, adjust spending controls, and more. It prevents your employees from making personal charges and offers more transparency.

Easier Expense Tracking

Tracking expenses is no easy task when multiple employees have cards. Your accounting department would have to track down receipts, perform reimbursements, and more. That's not the case with corporate cards. Robust software provides all the data you need in one click.

Having a corporate credit card can do a lot to simplify your company's financial matters. Whether you're making small purchases or massive investments, corporate cards give you ultimate control and transparency.

Read a similar article about contractor management software here at this page.

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An Employer Of Record: The Future Of Global Business Expansion

In today’s global economy, it is the ultimate goal of most organizations to grow not only their product offerings and workforce, but also expand their services into new markets, industries and regions read more

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Ways to Keep Your Employees Engaged Throughout the Training Process

Did you know that nearly three-quarters of workers are willing to learn new skills or partake in ongoing training to remain employable? The issue with employee training isn't a lack of motivation. It's a lack of engagement!

Education programs can be monotonous and time-consuming. While many new and existing hires will go through required courses, most are resistant to the idea of more training on their own time. So, how can you encourage them to participate? Here are a few ways to make your training processes more engaging.

Make Training Accessible

Old-school ways of doing things aren't fun. Who wants to sit in a classroom or listen to lectures? One way to make training more interesting is to improve accessibility across the board. With eLearning and employee learning management software, you can.

Modern HR platforms give your employees the chance to complete courses on their own time through their preferred format. Mobile and tablet-friendly technology make accessing the classes on the go a cinch. When you improve convenience, people are far more likely to participate.

Implement Gaming Elements

Gamification is a proven strategy. While most think that games are only applicable to kids, adults are more likely to participate when things are fun, too.

Consider adding some healthy competition. Leaderboards, point systems, and brag boards can make a world of difference. Highlight the competitive edge to get your team excited about learning.

Provide Recognition and Rewards

People don't want to complete extra work when they feel they aren't getting anything out of their time. Sure, training can lead to job advancement and better performance. But most people want instant gratification and measurable goals they can strive to reach.

Give your team the recognition they deserve. Go all out with a prize system or keep things simple with announcements and bragging rights. Whatever you choose, the acknowledgment matters. Use employee learning management software to create measurable tests, track results, and send out certificates for hard work.

These are just a few ways you can improve engagement. Give your employees a good reason to participate! Try these techniques and listen to feedback to create an exciting program that pushes your team to reach their full potential.

Read a similar article about retail employee onboarding here at this page.

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Why It's Important to Invest in Your Employees

Return on investment is one of the most important considerations for any business, in any industry. If you’re making investments that aren’t providing you any returns or value, your business won’t last long. There’s perhaps no investment for a business that’s more time-intensive, and sometimes more costly, than investing in employees.

When you hire an employee, you’re spending time and money on employee training, onboarding, and of course, their benefits and payroll. Obviously, like any investment, you want this time and money to be worthwhile to your business. That’s why it’s so important to continue to invest in the growth and success of your employees. Here are just a few reasons why employee investment is so important.

Employee Turnover Can Be Detrimental

High employee turnover can ruin a business and prevent growth. If a business has a high employee turnover rate, it’s likely that the employees are not at fault. These kinds of businesses don’t last long. With proper employee training, fair and competitive compensation, and a good work culture and business environment, you can foster long-term employees and bring turnover rate down to a standard level.

Good Employees Lead to High-Level Benefits

Well-trained employees that like the business they work for can lead to numerous benefits. For one, these employees tend to be more productive. They know how to do their job well and they know how to do it in the most efficient manner without sacrificing quality.

This is true in every department of your business, but it can be especially true for your sales teams. When you have long-term sales employees, they know your products and services inside and out. They can greatly shorten the sales cycle, they can retain clients for longer periods of time, and they know how and when to upsell.

In short, if you want your business to grow and thrive, then investing in your employees is going to be one of the most effective ways to achieve that goal.

Employee Training, Payroll, and Benefits Software

If you want to make things as easy for your employees as possible, HR and IT software is a great place to start. With this kind of platform, you can automate payroll processes, make training and onboarding more effective and easily accessible, reduce errors, and save time and money in the process.

Read a similar article about human resource management system here at this page.

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Top Tips For Managing Payroll Teams

We talk a lot on this blog about the critical role payroll plays within every organization, no matter the size. It is, after all, responsible for making sure that the company is not only in compliance with statutory regulations but also responsible for making sure people get paid read more

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The Importance of Labor Compliance in Manufacturing

Manufacturing labor compliance is incredibly essential for both employees and employers in the manufacturing industry. Adhering to manufacturing labor compliance ensures that workers’ rights are protected and that employers have a happy and healthy workforce. In this blog, we’ll go more in-depth on why labor compliance in manufacturing is so important.

It Prevents Discrimination in Hiring Practices

Manufacturing labor compliance ensures that everyone who applies for a job is given a fair and equal chance of getting the job. Hiring can’t be based on age, gender, race, or other factors such as these. Rather, employees will get hired based on their skills and experience in relation to the job listing.

It Helps Employees Improve While Also Protecting Employers

By conducting regular performance reviews, you can help employees learn their strengths and weaknesses while also protecting yourself in the event of a disgruntled employee. Performance reviews can empower individuals who are doing a great job and help lower-performers learn areas where they could possibly improve. Also, in the event that an employee needs to be terminated, showing that you conducted regular reviews and warned them of their performance will protect your business if legal action is taken.

It Helps Structure Your Business

When a business has to clearly define roles and responsibilities, it helps a manufacturing business remain structured and cohesive. This is especially apparent when it comes to clearly defining your reporting structures. A reporting structure will allow you to define who reports to whom and give your employees a clear understanding of where their role is in the hierarchy.

Automating Aspects of Manufacturing Labor Compliance

If you want to make sure you’re adhering to manufacturing labor compliance measures such as tax status and filing, anti-harassment training, and safety training, there are platforms that allow you to do so. With an HR and IT platform, you can automate these compliance considerations, automate your payroll processes, and much more. Compliance is becoming more complicated than ever in the manufacturing industry. Make sure you’re prepared by using the right tools and software to prevent fines and other legal issues.

Read a similar article about software for tracking applicants here at this page.

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How Cloud-Based HR System Has Optimized the Workspace

Technology continues to enhance business operations as many organizations embrace the cloud-based HR system for various reasons. Before you invest in the technology, it is imperative to understand its benefits to make informed decisions. Here are several ways a cloud HR system improves work operations.

Minimizes Paperwork

Traditionally, HR managers needed to keep soft copy records of every employee for future references. However, that isn't the case today. You can use a cloud-based HR system to store employee data safely. You won't have to worry about losing the data since the system is secure, and you can retrieve the data quickly.

Effective Employee Assessment

Performance assessment is the role of HR. This helps the organization know how employees are performing. Previously, this assessment involved much paperwork, which was time-consuming, tiring and sometimes, inaccurate.

However, with the cloud system, HR managers can assess employee's performance in real-time and get accurate reports. The organization will use the assessment report to devise creative strategies to help employees improve performance.

Improves Productivity

Cloud-based HR software plays a crucial role in employee engagement. HR managers can use analytic tools to measure employees' relationships within a few minutes.

It is easy to collect feedback from employees about several elements concerning the organization. This includes ways the company can improve its operations and serve employees better. You can also leverage the system to track work hours and drive customer satisfaction.

Improved Security

Many organizations encounter hefty penalties and fines due to data breaches. If you do not have a secure storage system for your employee data, you risk losing the data to online scammers. This can lead to harsh consequences and affect your operations.

With a cloud-based HR system, you're sure of keeping employee documents safe online. You won't have to worry about hackers gaining access to the cloud because of the enhanced security.

Bridge Communication Gap

Some organizations do not have effective communication platforms to pass information across the entire organization. This affects communication which may lead to misinformation. It may not be easy for employees to collaborate and work as a team.

Cloud based systems play a crucial role in bridging the gap between employees and the HR department. It provides a platform to centralize data, allowing each employee to access it comfortably and at any time.

The Bottom Line

From the above benefits, there is no doubt that the cloud HR system has many more benefits. The HR department is finding better ways to improve operations, leading to the effective growth and productivity of the company.

Read a similar article about simple HRIS integration here at this page.

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Exploring Immedis Absence Management

The cost of paid leave benefits is often an employer’s largest expenditure, even exceeding healthcare. Global organizations are also under pressure to ensure that they adhere to local legislation and statutory rights around leave. In some countries, it is obligatory to report an employee’s leave of absence to the local authorities, or employees may be entitled to social security payments depending on the nature of their absence read more

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Everything You Need to Know about Legally Required Employee Benefits

Establishing a business comes with the beginning of everything ranging from acquiring inventory and business cards to establishing procedures and hiring employees. According to SBE Council, small businesses have accounted for over sixty percent of created job opportunities over the past twenty years. This means entrepreneurs have to learn to be employers and knowing their responsibilities are vital for their business success.

What are the Legally Required Employee Benefits?

Among benefits like reimbursing Social Security taxes and giving them voting and jury duty leave, the federal law requires employers to offer the following legally required employee benefits.

1. Unemployment Insurance

If an employee were to lose their job due to a company decision, they would be entitled to apply for unemployment insurance. For example, if a company is shut down or downscaled, they would be eligible for these benefits. The unemployment insurance covers a portion of employees' lost income as they search for other job opportunities.

The laid-off employees receive half of their previous payment up to 26 weeks. If your company is at fault and you have to pay unemployment insurance, you must reach out to your federation's workforce organization for registration.

2. Medical and Family Leave

The Medical and Family Leave Act guarantees all employees a balance between their work and family duties. The Act allows workers to take job-protected and unpaid leaves of up to twelve weeks to attend to their medical or family issues and maintain group health benefits.

The Family and Medical Act primarily caters to paternity and maternity leave, foster care, adoption, and attending to family members with critical health conditions. But for an employee to be eligible for the Act, they must have more than one year of service.

3. Workers' Compensation Insurance

Workers' Compensation Insurance is employees' financial protection if they get ill or suffer injuries while performing their duties at work and have to get medical attention or miss work for some time. The workers' compensation caters to employees' medical expenses and lost wages.

Workers' compensation insurance is legally required employee benefits, and its requirement varies in every state. The compensation policy will focus on your working state and your work's nature before approving your claims.

Read a similar article about mobile device management solution here at this page.