how i use google drive for university - pt 3. gmail & google calendar
by kkaitstudies
please note: my university is partnered with google, so all of my digital correspondents operate like a personal gmail/gcal. this may not be the case for you or your university. this is how i kept my university inbox and calendar clean.
create email labels/sublabels
creating labels to move these emails into is a LIFE SAVER. consider labels for the following categories:
- general university emails
- faculty and program-specific emails
- student groups you’re a part of
- internship correspondence
- general correspondence/conversations
- each individual course you’re taking that semester
how to create labels, sublabels
1. in the dropdown menu to the left, click “Create new label”
2. name your label accordingly
3. hover over the new label and click the 3 dots > select a new label colour
4. move all emails pertaining to this category into the folder
tip: google automatically sorts labels alphabetically. if you want certain labels to stay at the top, insert a special character before writing such as an asterisk or period. when i wanted a label to show up at the bottom, i started the label with a “z” before typing the actual name.
at the end of the semester
1. in the dropdown menu to the left, click “Create new label”
2. name your label according to the year or semester - ex. 1st Year Fall
3. hover over the new label and click the 3 dots > select “Edit”
4. check off “Nest label under” and choose the label from step 2. all email correspondents will still be in organized folders, but tucked away.
5. select the label from step 2. hover over the new label and click the 3 dots > select “Hide”
inputting classes into google calendar
1. in google calendar, click “Create” to make a new event
2. input the course code, location, and colour if you’d like
3. change the date and time to the date of your first class.
4. click “Does not repeat” and in the dropdown menu, select “Custom”
5. select “Ends: On” and select the last date of that class. save all of your changes. this class will now show up in your calendar every week automatically until the end of your semester.
doing more with google calendar
there’s plenty that you can also add to your calendar! consider using the following:
- study room bookings
- club/sports events
- meetings with group members/profs
- designated study time
- meals/hangouts with friends
and that’s how i used google calendar and gmail! i hope y’all enjoyed this series and found it useful. let me know if there’s anything you’d like to know more about, and i will definitely try to make a post about it. good luck!
[ part 1: notes on google docs | part 2: grade tracker ]
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