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Are You Wasting Money By Purchasing Microsoft Office?

Microsoft recently announced that their new version of Microsoft Office likely to be named Microsoft Office 2013 will be released early next year. As previous, there are likely to be different prices depending on which version purchased. Using the current prices of Microsoft Office 2010 at Staples you can pay as little as $119.99 or as much as $499.99. The price is influenced by whether you are purchasing a CD, the version being purchased and how many machines it is licensed for. Microsoft Office is the best known and the best office suite software. It also is the most expensive. There are free alternatives to Microsoft Office that are compatible with Microsoft Office applications. The three main ones are Google Drive, Libre Office and Open Office. Each has their own features and you would need to determine which is best for you if you choose to go the free route. Google Drive formerly Google Docs is web based and requires you to have a Google account. You can use it when you are not online but there are certain constraints that you need to follow. For one you need to be using the Google Chrome browser. This should not be an issue because many (myself included) view Google Chrome as the best browser out there for accessing the internet. It is great for sharing files whether it is with selected people or with everyone. You can choose whether people can only view the file or edit it as well. You can collaborate in real time with others who have editing privileges as they can change the file contents while you are also working on it. Libre Office first launched in September 2010 is the new kid on the block. When Open Office was purchased by Sun there was concern that Open Office would take a different path and perhaps not be free. This led to Libre Office. While there are many similarities, you can edit files in a Portable Document Format (PDF) in Libre Office but not Open Office or even Microsoft Office. It is not the most user friendly interface to do so but it can be done. Libre Office and Open Office have components for spreadsheets, presentations, graphics, word procession and database. Google Drive does not currently support a data base application among its components. Open Office is in essence the predecessor to Libre Office. As mentioned previous when Oracle purchased Open Office there was concern over the future direction of it. In 2011 Oracle donated Open Office to the Apache Software Foundation. There are many similarities between Open Office and Libre Office as noted above. Open Office is easier to download but you cannot edit PDF files using it. The interfaces for both are similar to Microsoft Office (MS Office). Open Office offers more Templates on its site than Libre Office but Libre Office offers more functionality by offering extensions. Per Wikipedia some notable users of Open Office are Singapore’s Ministry of Defense, and Banco do Brasil. So do you continue to use Microsoft Office or do you switch and if so which do you use? From a personal standpoint being a power user who also uses Microsoft Office in my line of work as I now am also creating customized Excel spreadsheets I will continue using Microsoft Office. If you are not a power user of Microsoft Office and do not need to use it for work, using a free version is a viable alternative. The free versions offer approximately 75-90% of the features offered by MS Office. The features not offered in the free versions tend to be more advanced. I also find the three programs noted user friendly. The more expensive versions of MS Office include Outlook, Publisher, Access and OneNote. Access is a database program as Base in both Open Office and Libre Office are as well. Draw is an alternative to Publisher again in both Open Office and Libre Office. There are good free alternatives to OneNote and Outlook as well. If you wish to know more about which Office Suite you should use or about saving time and even $$ from Microsoft Excel spreadsheets call me at (917) 572-3468 or email me at [email protected]

Your Child Is Away At College. How Will You Keep In Touch?

Back in the day when I attended college, keeping in touch with my parents was simple. I had a phone in my dorm room that I called them on or they called me on. We tried not to stay on the phone all that long since we were charged by message units which was related to both distance and time on the phone. I went to college in Manhattan and my parents lived in Massapequa which is on Long Island. There was also the occasional letter. Those students whose parents lived out of town had a different issue that some of us chronologically gifted people may know as long distance charges. Some dorms did not have phones in their rooms but there was a payphone in the hall. That created a different issue of trying to keep the call short since you may not have had much change, collect call charges could be expensive and there may have been a line to use the phone. Today things are totally different. Almost all college students have cell phones and there is Skype and iChat for video conferences. The cell phone provider you use at home may not have a strong signal where your child is at school. As a parent, it may be worthwhile for you to change cellphone providers or it may be more beneficial for your college student to get a cell phone plan of their own with a provider that has good cell phone reception at their school. There is also video chatting. Skype and iChat are the two big ones here. We’ll keep our discussion to Skype as this works on both PC and Macs. iChat is a proprietary program that only works on Apple products. With Skype you can talk to anyone, anytime, anywhere, any length for free provided you are speaking with someone who is also using Skype. The only charge would be for internet connection fees if any. This is just like at home. One other possibility to think about is Magic Jack. For a $70.00 initial investment and a $30.00 annual subscription you can make unlimited calls to the USA and Canada from anywhere in the world where there is an internet connection. You will or should be having discussions with your college child about the new experiences they will be having. You also will need to also discuss how you will be communicating with him or her while they are away. Will their college friends be using the same cell phone provider? Will you and your child have the same cell phone provider? If an emergency was to arise how will you get in touch? Regardless of what plan you choose, your student should also bring an Ethernet cord with them. If your student lives in a dorm where there is an Ethernet connection you and them will be glad particularly if the Ethernet connection is the only way for them to connect to the internet. If you have additional questions about keeping in touch with your college child I can be reached at (917) 572-3468 or email me at [email protected] My Facebook page http://on.fb.me/MikesCCNY provides information on the current goings on in the technology field. There are tips to better use your computer and smartphone. For timely information, please visit and "Like" my page.

About Our Online Distractions; Are They?

Recently I read a blog post on Bayside Patch where the writer mentioned that many of us have become addicted to the online world. There were some very valid points that the author brought up. That said there are also ways that being online has given us free time as opposed to taking away time.

We have become an information society where information is both available and demanded quicker. The killing of Osama Bin Laden and the death of Whitney Houston broke on Twitter before anywhere else. It used to be if you needed to do research you went to the library. Now you can do your research online. I can remember having to wait for the news to get weather and sports or dialing 976-1212 or 976-1313 which if I remember was a local call for charging purposes and the information I was looking for could be at the end. Today you can set alerts on your smartphone for the weather as well as the score of your favorite teams. If we are not, we all should be lifelong learners. Google “opencourseware” and see all the free college courses available online. YouTube is a good source of educational videos as well.

It used to be that unless you ordered from mail order catalogues you had to spend time getting in your car and going to the store to buy what you were looking for. In this day of $4 a gallon gas, you can order going online any hour of the day from your home. You’re saving gas and driving time plus a lot of times the price is less than when you go to a store.

Banking online is also a growing trend. You can pay your bills online automatically saving the time of writing a check to the same payee every month for the same amount. Paying bills online is faster and less expensive (think stamps). You no longer have to write the same checks every month.

Text messaging has become a big thing with the younger generation. My sons do not want me leaving voice mail messages. They want me to leave text messages instead. Texts are quicker to read then listening to a voicemail. Grandparents have gotten on Facebook partially because that is how they find out what their grandchildren are up to. Our phone books and calendars are online. The list goes on.

Being online can be a saver of time and money from the standpoint of business travel. There is less of a need to travel for business meetings in many cases. Meetings can be done via Skype, Google+ hangouts or another online medium. Time and money spent travelling are saved because these meetings can occur online. This can give some businesspeople more family time.

Newspapers have fallen victim to the online world. The New Orleans Times Picayune will start publishing 3 days a week and will no longer be a daily paper. The news is more current online then the published version. Declining newspaper circulations are also saving trees as less paper is needed to reach the declining circulation.

I mentioned Skype earlier. If you are unfamiliar with Skype, it enables you to have a video conference with another Skype user anytime, anywhere without a time limit for free. Not only does it have business uses but people are using it to keep in touch with out of town friends and family. It is touching to see grandparents talk about and seeing them have a conversation on Skype with their out of town grandchildren. I know of a family who lives in New York who did a Passover Seder with family in Australia using Skype. The telephone company used to say, “Long distance: the next best thing to being there.” In today’s word, Skype may be the next best thing to being there.

While our online activity can be a distraction, it also can save time as well. Yes we have become addicted to the online world but so much is going on in today’s world that occurs there. I think we all have seen people together in a public place keeping busy on their phone rather than interacting. Is it necessary? Personally I can remember growing up playing in the park and playgrounds with friends and enjoying being outdoors. I am concerned when instead of enjoying our parks and playgrounds, young people are indoors playing games on their Wii, Xbox or another video game console. For those who feel the need to check their email or texts while connecting during dinner maybe a compromise is in order. Perhaps check to see if the call, message or email is something of a truly urgent nature. If not, it can wait. If it truly is urgent and by this I mean an emergency then yes take the call, answer the text or whatever. Otherwise use the time to connect with friends and loved ones.

If you are interested in learning how to better use your technology and save some time of your own call me at (917) 572-3468.